TRANSPORTING MATERIAL TO STORAGE

Before moving materials to storage, ensure they are properly identified and marked, At a minimum, material should be marked with the stock number, nomenclature, quantity, and unit of issue. These markings are required for material identification. Local procedures may require additional markings such as the receipt document number or location number. Aviation depot level repairable may require other markings such as the family group code or pool number. Properly marked material will ensure accurate accounting, issues, and easier inventory actions.

Moving material to storage is a continuation of receiving, unloading, and receipt processing. Move material by the quickest and moat economical means available. Material movement is affected by the type of material, required MHE, and the distance to the storage area. Some of the equipment that can be used to move the material are conveyors, tractor trailers, pallet jacks, or by hand carts. A forklift truck is generally used to transport material a short distance (less than 400 feet each way).

SHIPPING

This text describes the shipping procedures as they pertain to storage operations. These procedures are primarily involved with selecting the item, processing the issue, and moving the material to transportation for shipment. Refer to Military Standard Transportation and Movement Procedures (MILSTAMP), DOD 4500.32-R, for specific shipping instructions.

Planning the Shipment

The effectiveness of shipping procedures depends upon the accuracy of receipt records, proper storage, and proper marking. Planning the shipping operations should start when the material is received for storage. Proper storage operation procedures should simplify stock selection and expedite preparation for shipment. Upon receipt of issue documents or material release authorization, make plans to move the material. Before moving the material for shipment, you should consider the following factors:

l Quantity, weight, and cube of material to be shipped.

l Requirements for security, packing, shipment marking, destination, manpower, and MHE.

l Mode of transportation to be used.

l Date required for release to transportation for further shipment to consignee.

Documentation

In most cases, storage personnel will receive and use issue documents to select and move material in stock. Copies of this document accompanies the material for shipment. Shipments must be properly documented to prevent delay, misdirected shipment, or loss of material. Hazardous material transportation requires special manifests, which can only be prepared by personnel trained to prepare hazardous material for shipping.

Shipment Preparation

Material being shipped must be properly packed, documented, marked, inspected, and assembled in the designated area. In shore activities, materials for shipment are assembled in an area designated for

loading by carriers (transportation service). Afloat, an area may be designated to assemble material that will be off-loaded from the ship and subsequent transfer to the first or final destination. (See NAVSUP Publication 573 for documentation information of hazardous materials.)

INVENTORY

Maintaining accurate records of quantity, condition, and ownership of material greatly helps in achieving maximum economy in management and use _{of supplies.} Verification of these records is accomplished through physical inventory. Basically, physical inventory is the actual count of an item in its

storage site. In the supply system, physical inventory includes other functions as listed in the following text:

l verification of stock record balances,

l conducting investigations,

l analyzing inventory discrepancy,

l adjustment of stock records, and

l adjustment of financial records.

The inventory of items that are classified, sensitive, and pilferable is called controlled item inventory. Information concerning the physical inventory program in the Navy is described in NAVSUPINST 4440.115.

Planning the Inventory

When planning the inventory, consider the following factors:

number of items involved,

number of locations,

manpower required,

anticipated productivity,

scheduling to obtain maximum efficiency and accuracy, and

preparation of material in storage to facilitate counting.

You can use these factors to outline different steps needed to accomplish the inventory.

Assignment of Inventory Personnel

Each person participating in the inventory must be given a specific assignment. To facilitate teamwork, conduct necessary training for all personnel involved before performing the inventory.

Preparation of Material for Inventory

Proper storage practices can make performing an inventory easy. Before starting the inventory process, storage personnel must prepare the materials for inventory. Storage personnel must ensure that materials are

l properly identified and clearly marked,

l stored in a minimum number of locations,

l uniformly stored by quantity per container, package, or pallet,

l marked "DO NOT INVENT0RY" if excluded in inventory count.