MATERIAL RECEIPT AFLOAT

The material receipt process afloat involves the identification, storage, issue, and recording of all material previously requisitioned or purchased and received by the activity. As an integral part of the supply receipt process, all material received must be properly identified, stored (if the material is for stock), issued (if the material is for DTO), and recorded in the stock records through SUADPS-RTin a timely fashion.

The receiving process is apart of the supply support operation cycle. Receipt processing interfaces with other supply functions such as procurement, expenditure, and inventory management. The relationship of receipt processing to other functions is illustrated in figure 3-1.

Responsibilities

Responsibilities for specific individuals and work centers within the supply department for material receipt processing are discussed in the following paragraphs.

SUPPLY OFFICER.- The supply officer is directly responsible for the entire receiving process. This includes, but is not limited to, the following physical receipt of material, material identification, material inspection, material distribution, material storage, and SUADPS-RT processing of all receipt papers and associated documents.

The supply officer delegates the responsibility for physical receipt of incoming stores, except for ship's store stock and food items, to the readiness/stores officer.

READINESS/STORES OFFICER.- The readiness/stores officer is responsible for all matters pertaining to receiving supply materials. This includes,

but is not limited to, the following: material receipt preparation, receipt procedures, material inspection, storeroom maintenance/integrity, underway replenishment (UNREP), transit shed/butler hut operations, and SUADPS-RT processing.

STOCK CONTROL OFFICER.- The stock control 0ffkicer reports to the supply officer, or to the readiness/stores officer on an aircraft carrier, on all matters pertaining to receiving. This includes, but is not limited to, the following: receipt reversals, receipt reporting, financial inventory report (FIR) code imbalance, and receipt discrepancies.

MATERIAL OFFICER.- When assigned, the material officer is in charge of the material division on board aircraft carriers. The material officer reports to the readiness/stores officer for all matters pertaining to receiving materials. The responsibilities of the material officer include, but are not limited to, the disposition of material receipts and stowage of stock items.

LEADING MATERIAL STOREKEEPER.-

The leading material Storekeeper (sometimes referred

Figure 3-1.-Receipt process interface.

to as leading storeroom Storekeeper) is responsible for making sure that incoming material is properly receipted, identified, inspected, segregated between stock and DTO, and distributed to the appropriate supply department storerooms or presented to other departments when the material is marked for DTO. In addition, the leading material Storekeeper makes certain that all receipt documentation is properly marked and distributed to the appropriate work center for further processing.

When the leading material Storekeeper is absent during normal working hours, the next senior material Storekeeper assumes the duties. In the performance of his or her duties, the leading material Storekeeper who has been delegated the responsibility for receiving incoming stores exercises direction over other Storekeepers and working parties assigned to assist in the receipt of incoming stores.

DUTY STOREKEEPER.- The duty Storekeeper is responsible for making sure that all material delivered to the activity after normal working hours, on weekends, or on holidays is receipted, identified, inspected, and placed in the designated receiving section or turned over to the requesting department (if DTO). When sufficient personnel in the duty section

are available, stock material may be properly placed in the appropriate storeroom. The duty Storekeeper also makes sure that receipt documents are properly marked and passed to the leading material Storekeeper on the following workday.

Receipt Procedures

Receipt procedures for afloat activities, especially aircraft carriers, normally are the same from ship to ship. All ships are replenished while in port and receive stores at sea by highline or aircraft. Receiving stores at sea is refined to as underway replenishment (UNREP) and vertical replenishment (VERTREP). Procedures for replenishment and receiving stems during these operations are covered in detail by individual instructions issued by each ship. For additional information concerning specific files and receiving procedures, refer to Automated SNAP I Supply Procedures, Volume 1, Logistics and Inventory Management, NAVSUP P-567, and Afloat Supply Procedures, NAVSUP P-485.

In-port Replenishment

Replenishment of stores while in port requires advanced planning, coordination, and scheduling with the shipping activity. This planning should ensure that stores are received during normal working hours and well in advance of anticipated ship movements. The senior AK frequently becomes involved in the scheduling, coordination, and planning for receipts while in port. Arrangements should be made for working party assistance, if needed, transportation with the material department of the supporting supply activity, and materials-handling equipment from the supporting station. The various planning factors affecting in-port replenishment (INREP) are shown in figure 3-2.

Figure 3-2.-Factors in planning in-port replenishment. 3-13

When a unit is deployed overseas, most supply support is normally received from the combat logistics force (CLF) and local purchasing offices. The receiving process will be basically the same as in U.S. ports except when at anchor; then additional arrangements must be made with the ship's departments for boat requirements and use of shipboard crane equipment. Local harbor operations and shore-based facilities are sources for additional information and equipment support, if required.

Underway Replenishment

UNREP is the art and science of supplying ships at sea with fuel and stores. The primary value of an UNREP is realized during wartime since it permits a combat ship to remain at sea for an indefinite period of time. The peacetime advantages provide valuable training of personnel in the complex procedures of supplying several vessels simultaneously while they are proceeding at reasonable speed. In general, UNREP serves a dual purpose; it provides ships with materials needed to perform their mission and provides training for personnel on issuing and receiving ships in the procedures essential for transferring material at sea.

Senior AKs play an important role in UNREP. They must work closely with other senior petty officers and officers of the supply department in planning the replenishment procedures and in supervising the work in progress. It is principally with regard to planning that the background and knowledge of the experienced AK is essential.

This section highlights the attention of the senior AK on the essential elements in planning and executing replenishment on board a typical aircraft carrier when receiving supplies at sea. No effort is made here to provide a complete outline or list all the numerous steps in detail form since the procedures of receiving stores under way are not standardized to the point that an acceptable blueprint can be furnished. Therefore, emphasis is placed on the factors that must be considered in formulating local plans for efficient functions under local conditions. These factors include the coordination of various departments, the stations to be manned, the amount of stores anticipated, the personnel and equipment required, and the special procedures and safety precautions normally employed during replenishment operations.

When all necessary factors are considered and all essential planning, teamwork, speed, and precision have been executed skillfully, the UNREP operation can then be termed successful. On the other hand, when the operation goes sour because of inadequate planning or from other causes, the situation then becomes a nightmare of confusion in a matter of minutes, and the disorder that results may require many hours of hard work to correct.

It is important to remember that the ship is in a vulnerable condition during UNREP and failure to take proper safety precautions because of incomplete planning or confused execution could result in great loss of life and prevent the ship from performing its primary mission.