CHAPTER 1 ADMINISTRATION, PLANT ACCOUNT, AND PUBLICATIONS

This training manual (TRAMAN) has been prepared for members of both the Regular Navy and the Naval Reserve in the Aviation Storekeeper (AK) rating who are preparing for advancement to AK second class. It is designed to help the AK meet the occupational standards listed for AK2 in the Manual of Navy Enlisted Manpower and Personnel Classifications and Occupational Standards, NAVPERS 18068.

The nonresident training course (NRTC) that you received with this TRAMAN is part ofthe training package listed as mandatory for completion in the Advancement Handbook for Petty Officers, NAVEDTRA 71475, for advancement to your rating. Study the TRAMAN and complete the NRTC and you will have fulfilled one of the requirements for advancement. All the other requirements for advancement are listed in the Advancement Handbook for Petty Officers, so study it well and make the system work for you. Read it now and use it for reference later.

This chapter contains information about naval correspondence; marking, stowing, and destroying classified material; procedures and requirements for plant account and property records; and publications contained in technical libraries.

ADMINISTRATION

One of your most important tasks as an AK is the preparation of correspondence. You will be expected to produce properly formatted letters with no errors quickly and efficiently.

Within the Navy, you use a standard letter format when corresponding with certain government agencies, especially those within the Department of Defense (DOD). When corresponding to other persons and to civilian organizations, you prepare letters according to a business format.

STANDARD LETTERS

Instructions for typing standard letters are contained in the Navy Correspondence Manual, SECNAVINST 5216.5. It is important to follow these instructions exactly. Uniformity is essential to an accurate and expeditious flow.

Stationery

The first page of a standard letter contains the letterhead (name and address) of the activity printed on bond paper (fig. 1-1). The second and succeeding pages of a letter are typed on plain white bond paper of the same size and quality as the letterhead paper.

Copies

Copies of naval correspondence are made on copying machines, if they are available. If not, copies for each Via addressee and Copy to addressee are made on white carbon flimsy. The command file copy is made on yellow carbon flimsy. Other colors of flimsy paper may be used for internal routing, such as a daily read board.

MULTIPLE-ADDRESS LETTERS

A multiple-address letter is addressed to two or more activities individually identified in the To block or as a group in the Distribution block. It is typed in the usual manner of a standard letter except that the titles are listed in the To block in seniority order.

Each addressee must receive a letterhead copy with a signature. It can be an original copy or a photocopy. See figure 1-2 for an example of a multiple-address letter.

Figure 1-1.-Standard naval letter.

Figure 1-2.-Multiple-address letter.