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Developing the Curriculum Outline
The senior AK should establish an outline of what
is to be covered in a training program. Just what
subjects are to be covered will depend on where the
training is conducted (that is, afloat, ashore, in a
squadron, and so on). Develop the outline using two
basic steps: first, divide the training into sections, and
then, determine the objectives for each section. These
steps are discussed in the following paragraphs.
DIVIDING INTO SECTIONS.— There are
several ways to divide the training into sections; the
division depends on the training desired. The following
list is an example of how the training maybe divided
1.
2.
3.
4.
5.
6.
7.
Introduction
Instructor training
General military/leadership training
General supply background training
Aviation support division (ASD) procedures
Clerical procedures
Material handling and processing procedures
SECTION OBJECTIVES.— After dividing the
training program into sections, the senior AK should
write an objective for each section. The following are
examples of objectives for the indoctrination and SSC
procedures sections:
1. Indoctrination objective. The objective of this
training section is to make sure that all new personnel
checking into the division are aware of their chain of
command, mustering responsibilities, division
organization and responsibilities, pertinent
departmental and ship instructions, applicable battle
stations, educational opportunities, and general safety
precautions.
2. ASD procedures objective. The objective of this
training section is to completely indoctrinate applicable
personnel in the various functions performed by the
supply response section and component control section
of the division.
Organizing and Administering the Training
Program
Up to this point you have setup an outline for the
training program and written objectives for each section.
The next step for you or your assigned training petty
officer is to organize and administer the training
program. This step consists of selecting topics and
references to supped the objectives of each section. You
then analyze the various functions and determine if the
training should be carried out by means of self-study.
OJT, or discussion lesson. Then you develop the
lesson/instructor guides for each topic and publish a
training schedule.
TRAINING RECORDS
Establish a training record for each individual
assigned in the division. You may use the format and
arrangement of the training records according to
OPNAVINST 4790.2 or the type commander
instructions.
FILES
The types and arrangement of files within any office
depend upon the mission of the office and the volume
of official correspondence. The size and complexity of
the Navy demand standard methods for filing
correspondence.
A standardized system prevents
personnel from having to learn new filing systems each
time the y transfer from one activity to another.
Normally, general correspondence (such as letters,
business letters, and memorandums) is stored in metal
file cabinets, directives (notices and instructions) are
filed in large binders, and messages are filed separately
by date-time group.
FILING PROCEDURES
To maintain files effectively and economically, you
should establish (1) a file location and control system,
(2) the type of material to be included in the files, and
(3) the procedures for the maintenance of the files.
Files should be located in a central area where
control can be maintained and made accessible to all
major users. Duplicate files should be avoided
whenever possible.
Individual personnel should be
assigned to coordinate all activity within the files.
Records retention and disposition should be established
for each file, using procedures established in
SECNAVINST 5212.5.
Files should not include unnecessary working
papers, early drafts, or extra copies of documents. Files
should only include incoming correspondence, copies
of outgoing correspondence, and any essential
supporting documents.
Documents should be filed loose in folders, unless
fasteners are needed to hold pages in a particular order.
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