DOD-owned  vehicles,  or  direct  pickup  from  a  vendor. This material may be designated for stock, DTO to a department or local supported activity, to a holding area for pickup by a Navy contractor, or to a packing and shipping  unit  when  further  consignment  is  required. material  furnished  to  contractors.  In  addition,  the receipt  processing  section  provides  information  relative to unmatched vouchers and summarizes invoices from the  financial  accounting  office. Receiving  Operations  Section RECEIPT OF MATERIAL ASHORE Material  receipt  functions  normally  are  more extensive ashore than those afloat because of the variety and large quantities of receipts. In a supply department organization,   the   receiving   branch   or   section   is responsible  for  the  receiving  operations.  The  receiving branch  includes  a  receipt  processing  section,  are  receiving operations section, and a returned material section. At large naval supply activities, these sections may be further  broken  down  into  units  depending  on  the workload. In a large supply organization such as a fleet and industrial supply center (FISC), the receiving function may  be  the  responsibility  of  the  receiving  branch  under the  Defense  Distribution  Depot  of  the  Defense  Logistics Agency (DLA). The receiving branch under the DLA plans and directs operations necessary to physically receive  and  control  incoming  material  for  storage, DTO, or transshipment. Material that needs to be delivered to customers in the local area is transferred to the custody of the FISC for further distribution. The supply department procedures discussed in this section have been designed to quickly move material for stock replenishment directly from the receiving area to  the  appropriate  storage  location  without  preliminary processing  of  receipt  documents  by  the  receipt  control section. Receipts for material DTO to a work center or department  may  require  preliminary  processing  of receipt documents by the receipt control section so that proper  documentation  may  be  obtained  to  effect disposition of the material. Receipt Processing Section The  receipt  processing  section  establishes  and maintains  the  open  order  files  for  receipts  from purchase and the requisition and order tiles for receipts from  other  supply  officers  and  other  government departments (referred to as redistribution sources); maintains  contact  and  follow-up  procedures  to guarantee   prompt   receipt   of   material;   processes procurement  and  receipt  documents;  and  certifies dealers’   invoices   for   payment.   This   section   also prepares  and  distributes  rejection  notices,  inspection reports,  and  invoices  covering  receipts  of  government The  receiving  operations  section  receives,  verifies, inspects  (when  required)  material  received  by  the activity,  except  for  returned  material;  segregates material by proper destination for ultimate movement to storage or for transshipment; maintains liaison and control over inbound cargo destined for the activity; and coordinates incoming and outgoing freight movements, including  maintenance  of  necessary  records.  This section  also  maintains  advance  copies  and  completed government  bill  of  lading  files  as  well  as  carrier’s freight bill files; performs necessary investigation of overages, shortages, damaged and rejected material; and initiates correspondence relating to these areas of responsibility. Returned  Material  Section The returned material section receives, verifies, and identifies all returned material; arranges inspection of material  as  necessary;  and  arranges  for  disposition  of returned material to local Navy stock, to other activities as  necessary,  or  to  the  Defense  Reutilization  and Marketing  Office  (DRMO). Layout Various  factors  at  each  supply  activity  ashore determine  the  actual  layout  for  receiving  operations. However, it is recommended that the sections of the receiving branch be located as near as possible to the initial  point  of  receipt  for  the  material.  Receiving  office spaces with appropriate files should be located within or   adjacent   to   receiving   terminals.   Additional information on layout is contained in chapter 2 of this training  manual  (TRAMAN). Receiving  Branch  Functions The  receiving  branch  receives  and  controls  all incoming material for storage, DTO, or transshipment. The  functions  normally  assigned  to  the  receiving organization  at  a  local  supply  activity  include  receipt and  inspection  of  incoming  material,  segregation  and delivery  of  incoming  material,  preparation  of  reports, preservation  and  packaging  of  material  for  storage  or shipment,  initiation  of  tracer  action  for  incoming 3-2