activity’s type commander. The ROD forwarded to the turn-in activity and type commander is for information only. The ICP will later contact the turn-inactivity with a notification of potential balling adjustment when the discrepancy involves turn in of a wrong item. Misidentification  discrepancies  are  recorded  by  the ATAC Hub via an automated program. The turn-in activities are provided with an automated listing of all discrepancies. This listing includes an indicator of a potential  billing  adjustment.  Discrepancy  summaries are  also  forwarded  to  type  commanders  and  fleet commanders. The ICP receives only the information necessary  to  investigate  discrepancies  with  potential billing  adjustments. File Requirements.—  Retain closed ROD case files for a period of 1 year after receipt of reply from the action  activity.  Maintain  a  separate  case  file  by  fiscal year. Maintain an outstanding ROD file for monitoring purposes. Control System.— Maintains a control system for monitoring RODS. This may be accomplished using either   the   manual   or   mechanized   method.   At   a minimum,  the  record  should  include  the  following information: l l l l l l l l l l l Report number assigned to the ROD Date  of  submission Action  activity Requisition or contract number NSN  and  cognizance  symbol Extended  money  value Discrepancy  cited Action  requested Date  reply  received Reply Follow-up  date Follow-up   or   Cancellation.—   Navy  action activities are required to reply within 45 days after receipt of ROD. Follow-ups should be numbered as first follow-up, second follow-up, and so on. The first follow-up should be submitted to the action activity 60 days  after  submission  of  the  original  ROD.  Submit subsequent follow-ups at 30 day intervals. 3-7 Cancellation of ROD by the submitting activity requires a copy of the ROD, marked “CANCELED,” to be  forwarded  to  the  action  activity.  The  ROD  copy must be annotated with clarifying data in the remarks block and signature and the date the person submitted the  cancellation. Distribution of Copies.—  Distribute copies of shipping-type  and  packaging-type  RODS  as  portrayed in Table 3-1 and Table 3-2. In all cases, one copy must be attached to the material and a copy in the file. TRANSPORTATION   DISCREPANCY.— Transportation  discrepancies  in  shipments  sent  through the  Defense  Transportation  System  (DTS)  and shipments   within   the   continental   United   States (CONUS)  moved  by  commercial  carriers  are  reported on  a  Discrepancy  in  Shipment  Report  (DISREP), Standard Form 361. The types of discrepancies to be reported  and  detailed  instructions  for  the  preparation and  distribution  of  DISREPs  are  outlined  in nAVSUPINST 4610.33. Receipt of Material for Stock Material received for stock, other than material turned into store (MTIS), is delivered to the storage area by receiving personnel with a copy of the DD Form 1348-1 or DD Form 1348-1A, stamped Storage. The storage location information is obtained from locator files and is marked in block 10 of the receipt document. When the storage location actually used is different from the location indicated in the locator file, or when no location has been established, the receipt document must be marked with the words location change or new location. Upon receipt of the material and storage copy of the receipt document, the storeroom custodian performs the necessary  count,  identification,  and  inspection  for damage when not performed in the receiving area. When there are no exceptions, the material is stored in the  indicated  location  or  in  (a)  new  location(s),  as necessary.  The  storage  copy  is  completed  by  inserting initials  of  the  storeroom  custodian  and  date  of  receipt in  block  9  of  the  DD  Form  1348-1.  The  completed receipt document is then forwarded to the financial inventory control section, or other action as required by established  local  procedures. When  exceptions  in  quantity,  identification,  or other  conditions  are  discovered,  the  storeroom custodian  marks  the  storage  copy  of  the  DD  Form 1348-1  with  correct  information  directly  below  the pertinent printed data on the receipt document. The