POSTING PROCEDURES
Post stock record cards daily as receipt and issue documents are received. Proper posting procedures include comparing the following data elements on receipt documents with those on the stock record cards:

Cognizance symbols
NSN
Unit of issue
Unit price
Storage location
Quantity received with quantity requisitioned
If the data elements on the receipt documents and the stock record card are in agreement, enter the Julian date of the receipt and the serial number of the related requisition in the DATE & SER/WCC column. Enter the quantity received in the RECEIPTS column, and increase the balance in the ON-HAND column by the quantity received. Draw a single line through the applicable requisition data for a full receipt (see fig. 13-8). For a partial receipt, if there is a suffix code in block 44 of DD Form 1348-1, draw a single line through the quantity and write the outstanding quantity next to it (fig. 13-8). If there is no suffix code in block 44, consider the requisition as complete. For supplies received in excess of the requisitioned amount, refer to NAVSUP P-485.

CONTROLLED SUBSTANCES

LEARNING OBJECTIVE : Recall security and inventory procedures for controlled substances.

Naval medical facilities dispensing pharmaceuticals range from large medical centers ashore to small sickbays aboard ships of the fleet. The custodial responsibility of controlled substances is vested in the commanding officer. An officer of the Medical Department or, in such an officer's absence, a commissioned officer designated by the commanding officer, keeps all unissued controlled substances in a separate, locked compartment. Controlled substances include tranquilizers, alcoholic beverages, alcohol, hypnotics, stimulants, and narcotics that require special custodial care. Medicinals are designated controlled substances by the symbol "Q" or "R" in the notes column of the Federal Supply Catalog. The Force

Figure 13-8.-Posting partial quantities to stock records.

Medical Officer also has authority to designate a medicinal as "controlled."

BULK CUSTODIAN
The commanding officer appoints in writing a commissioned officer to serve as the bulk custodian. This officer is responsible for and maintains custody of all bulk controlled substances.

SECURITY
Security of controlled substances is of utmost importance. Therefore, access to controlled medicinals is limited to the bulk custodian and the senior medical department representative (SMDR). Only individuals whose official duties require access to such spaces will be provided the safe combinations.

ACCOUNTABILITY
The bulk custodian and the SMDR are responsible for the receipt and custody of controlled substances. Each unit must maintain a detailed record of the receipt, transfer, survey, dispensing, and expenditure of controlled substances in accordance with MANMED, chapter 21.

INVENTORY BOARD
Monthly, or more frequently if necessary, the Controlled Substances Inventory Board will conduct an unannounced inventory of controlled substances. The commanding officer appoints three members to this board, at least two of whom are commissioned officers. The third member is an E-7 or above. The officer having custodial responsibility is not appointed to the board. After the board conducts the monthly inventory, it will submit a report to the commanding officer.

SURVEY OF CONTROLLED SUBSTANCES
The survey or inspection of the controlled substance inventory will be much easier if you adhere to proper documentation procedures. Destroy controlled substances in the presence of at least one member of the inventory board. Make appropriate entries to the stock records and the Controlled Substances Log. Items are destroyed in a manner that ensures total destruction and prevents subsequent use. The method of destruction must meet federal, state, and local environmental pollution control standards.

PROPERTY SURVEYS
A property survey is the procedure that is used when Navy property or Defense Logistics Agency material is lost, damaged, or destroyed. The purpose of a survey is to determine who or what is responsible for the loss, and to determine the actual loss to the United States Government. To make a true determination, the facts surrounding the loss or damage must be thoroughly investigated in a timely manner. The forms discussed in the following paragraphs are used in connection with survey procedures.