DISPATCHER'S LOG.- The dispatcher records all vehicles and equipment that are dispatched on the Dispatcher's Log, NAVFAC 9-11240/2 (fig. 6-14). This log sheet, when filled in properly, provides a ready reference as to the location of all the vehicles and equipment dispatched.

Figure 6-12.-Equipment Status Board.

Figure 6-13.-Registration Series and Equipment Category.

Figure 6-14.-Dispatcher's Log, NAVFAC 9-11240/2.

The dispatcher normally maintains a Heavy Equipment Dispatcher's Log, a class C assigned Dispatcher's Log, and a class B assigned Dispatcher's Log. The heavy equipment log is used for dispatching construction and weight-handling equipment, the class C log is used for dispatching automotive and material-handling equipment, and the class B assigned log is used to record dispatched class B assigned vehicles.

Vehicles assignments are divided into three dispatch categories: class A, class B, and class C.

The class A dispatch category is the full-time assignment of a vehicle to an individual that is only authorized by the Chief of Naval Operations (CNO).

The class B dispatch category in the NCF is the once a week assignment of a vehicle that requires a DD Form 1970. The class B assignment in an NMCB is recommended by the equipment officer and approved by the commanding officer.

The class C dispatch category covers all equipment not under class A or class B. Class C assignments are made on an "as-needed" basis. However, members and project crews are normally assigned the same vehicle each day.

The heavy equipment and class C logs are closed out daily, and the class B assigned log, in an NMCB, is closed out weekly. Closing out a log is done by adding all the ending mileage and hour meter readings and enclosing the reports and records inside the appropriate folded Dispatcher's Log. On the outside of the log, the dispatcher records the date, total mileage, and total operating hours of all the equipment dispatched.

On the first work day of each week, the transportation supervisor collects the Dispatcher's Logs for the Alfa company operations supervisor so they can be reviewed as required by the COMSECOND/ COMTHIRDNCBINST 11200.1 Series.

In the NCF, the logs are retained on file by the dispatcher for a period of 90 days. At a public works, the DD Form 1970 is retained for 90 days and the Dispatcher's Logs are retained for 36 months.

TROUBLE REPORTS FILE.- The Trouble Reports Fide, commonly known as the Hard-Card File, is used to hold the NAVFAC 9-11240/13 (Hard Card) and the NAVFAC 11260/4 (Operator's Daily PM Report) that have documented repairs above the operator's area of responsibility not requiring immediate attention and are not a safety-related item. To avoid disrupting the PM-to-interim repair ratio, you should store these cards with documented repairs in the Trouble Reports File until the piece of equipment is scheduled for a preventive maintenance (PM) inspection. The PM-to-interim repair ratio is the number of scheduled preventive maintenance actions compared to unscheduled maintenance actions (interim repairs). The normal goal is three scheduled PM inspections to each interim repairs. The standard interval between PM service inspections for NCF equipment is 40 working days; therefore, the Trouble Reports File is divided into 40 PM group sections, covering each of these working days.

When apiece of equipment is scheduled for PM, the cards in the Trouble Reports File for that USN are forwarded with the piece of equipment.