Eight and twelve o' clock reports are similar to "getting underway reports." These are daily reports that give the commanding officer a specific look at the daily status of all major equipment on board the ship. They provide information on major weapons systems status, estimated time of repair, part ordering status, and daily system operability test results. Twelve o' clock reports are turned in to the commanding officer (or the command duty officer if the commanding officer is absent) just before 1200 each day and are logged into the ship's Deck Log. This is normally coordinated by the Officer of the Deck and delivered by the Messenger of the Watch or Petty Officer of the Watch. Eight o' clock reports are turned in every evening at about 2000 to the command duty officer during inport duty days or to the commanding officer if the ship is underway. Eight o' clock reports have the same type of information as twelve o' clock reports. These reports are all ultimately turned into the commanding officer by duty department heads of all the major departments, not just the combat systems department. As a supervisor you will be required to give information about the status of your equipment to the duty department head. Therefore, it is important that you give accurate and up-to-date information to insure support for equipment maintenance and casualties. Look at your ship's local instructions to find out what specific reports are required for your ship for both eight o' clock and twelve o' clock reports.

CASUALTY REPORTS

Casualty reports (CASREPs) are a method your ship uses to communicate in a written message format your ship's need for outside assistance to fix a broken piece of equipment. The reason you might need to send this report can vary. However, normally it will be either because the part you need is not in your supply system or because you need greater technical expertise to fix your equipment. Your CASREP message will result in getting your equipment fixed and operating in a quick and timely manner.

The casualty report (CASREP) system contains four types of reports: initial (CASREP), update (CASREP with a serial number change), correction (CASCOR), and cancellation (CASCAN). CASREPs are not a substitute for 3-M data, but they are in addition to and complement it. Information on the preparation and submission of casualty reports is contained in Operational Reports, NWP 1.03-1 (IC 1) (formerly NWP 10-1-10).

WORK-CENTER LOGS

Every work center requires many types of logs to work efficiently. The logs mentioned here do not compose a comprehensive list, nor are they all mandatory. They are included to give you an overview of what logs may be required and used on a routine basis in your work center. Always check with your ship's local instructions concerning your work-center's specific log requirements. The logs discussed here include the work-center pass down log, trouble log, supply log, PMS accountability log, tag-out log, and smooth log.

Work-Center Pass Down Log

Work-center pass-down logs are not considered formal documents. They usually contain specific information about equipment that is helpful to the technician for maintenance, trouble shooting, and ordering of parts. Most work centers use a blank book (available through supply) labeled with the work center name and kept with other important documents, such as the 3-M manual. Entries are made with pen and ink by the leading petty officer, work center supervisor, or repair parts petty officer. Each entry is dated and gives enough information to clearly communicate what the problem or sequence of events is. Information can be routine, as in regular maintenance checks, or it can be casualty related. It's up to you how you want to design your work center log so that it's useful for your work center. If you develop the habit of making daily entries, you will be able to determine how long consumable parts actually last before they need to be replaced (consumable parts are those parts you replace on a regular basis, such as filters). There is no formal requirement to keep a work-center log; however, it is highly recommended that you spend the time and energy to maintain one. A work-center log, if properly maintained, is an invaluable tool in getting to know your specific equipment. It can help you to see trends in your system's performance and track recurring casualties resulting in an informal, but accurate, history of your equipment. Not only will it help you, but it will also help future technicians in doing maintenance and trouble shooting long after you have transferred.

Trouble Log

Trouble reports and logs are usually filled out each time an equipment trouble is detected. They are generated locally and are a great help in filling out 3-M documents because they tell you what equipment is affected, the nature of the trouble, and the time of the failure. After you have corrected the trouble, you should make an entry in the report or log stating that the correction has been completed, including the date of completion and your signature.

Sometimes equipment belonging to someone else but located in your work center breaks. An example of this might be a bad phone circuit or a blown fuse. In these cases you should call the respective "trouble call" desk. This might be Damage Control Central (or equivalent) or the Combat Systems Officer of the Watch (CSOOW). The trouble call desk will give you a number that represents your call and the associated fault. Each trouble desk has its own log and will record your trouble call in it. Make sure that you put this number in your work center's trouble log to ensure that you also have a record of the fault. You can use a blank book, binder, folder or whatever you think will get the job done in keeping accurate records of these types of faults. It's a good idea to have the person correcting the fault sign or initial the log after the fault has been corrected. This will give you an accurate history of your work center's non-equipment related casualties.

Other locally generated logs that may be used are test equipment checkout logs (to track test equipment on loan to other divisions), consumable usage logs (to track the use of consumable supplies), and tool accountability logs (to track tools issued to individuals).

Supply Log

Your work center uses the supply log to list and keep track of parts you have ordered in order to support equipment maintenance or repair. Normally the person assigned as Repair Parts Petty Officer (RPPO) will make entries and update the supply log as required. This log is kept in your work center with other important records. You can either use a pre-printed form that is already divided into rows and columns (ordered through your supply system) or create your own record. An important thing to remember is to be consistent in making entries when you order, receive or update parts for your equipment. This will ensure that you get parts support in a timely manner and that you don't waste time and money because of careless supply log maintenance. Your supply department will give you specific directions on keeping a good supply log and will direct you in complying with your ship's instructions. There are specific personnel qualifications standards for repair parts petty officer that will guide you in preparing a supply log and in performing the duties of a good repair parts petty officer. Check with your divisional chain of command or the supply department for the latest requirements and training for repair parts petty officer.

Preventative Maintenance System (PMS) Accountability Log

The PMS accountability log is used to keep track of maintenance performed on a system or piece of equipment within the last 13 weeks. It documents the maintenance done on equipment according to the maintenance requirement card (MRC), the actual date maintenance was completed, and the signature of the person who did the actual maintenance. This is a required log in your work center and is subject to routine inspection. Inspection of the PMS accountability log is usually done on a weekly basis, but can be done at any time. For specific instructions for your work center, check your ship's instructions and the 3-M manual.

Tag-Out Log

The tag-out log documents the issuing of safety tags (normally danger tags) required for maintenance or repair of equipment. This log is commonly referred to as a "laminated tag-out log." This program is authorized by the commanding officer. At the discretion of the commanding officer, certain work centers are allowed to use laminated danger tags. The ship will have a local instruction that details all requirements for this program and what the commanding officer expects of work centers that are allowed the privilege of using laminated danger tags. Laminated danger tags are numerically serialized danger tags that are laminated for use in routine, periodic maintenance. They are filled out with grease pencil and subject to the same type of signature requirements and logging as any danger tag. Laminated tags can only be used for one working day and may not be used for maintenance or repair that extends beyond the normal work day. If a danger tag is needed for more than one working day, the normal tag out procedures for the department apply. Laminated tags are audited on a daily basis by the work center supervisor and on a weekly basis by the division officer. Specific requirements for the proper method of tag out are discussed in your ship's instructions, the 3-M manual, OPNAVINST 5100.19C Navy Occupational Safety and Health (NAVOSH) Program Manual for Forces Afloat, NAVSEA S0404-AD-URM-010/TUM, Tag-Out User's Manual (TUM), and COMNAVSURFPACINST 5101.211 CH-1, Equipment Tag-Out Procedures.

Smooth Log

The smooth log contains all baseline data (information about your system when it was first installed) for all weapon systems on your specific ship. It also contains the latest data on your weapons systems, based on the most recent maintenance, overhauls, or testing completed. This data consists of information such as radiation cut-out zones for radar, radar transmitter tests, system operability tests, preand post-fire checks, train and elevation measurements, pre-aim calibration gun exercises, towed target exercises, and other important tests, measurements, and exercises. The smooth log is actually more than one volume and is normally kept wherever the Combat Systems Officer of the Watch (CSOOW) stands watch.

Ql. What resources should you use to determine what reports should be turned in for your ship's eight o'clock reports?

Q2.     What are the four types of casualty reports used in the casualty reporting system?

Q3.     How often should laminated tags be audited?