EOCC VERIFICATION CHECKS Since EOCC procedures are a part of the EOSS, EOCC verification checks should be performed whenever the EOSS is verified. The purpose of verification checks is to validate required changes to EOCC procedures due to authorized SHIPALTs, changes in operating philosophy, or changes in parameters.

Cold Plant During a ship's scheduled PMA/ SRA/ ROH, Naval Warfare Center Ships System Engineering Station (NAVWARCENSSES) Philadelphia will schedule an EOSS verification check (cold plant) approximately 4 weeks prior to the end of the ship's availability. This will ensure that all system modifications/ installations affecting EOSS are completed before the check in order to permit an accurate update.

At the end of the verification check a copy of the affected EOSS documentation must be annotated and given to the ship for review and use when approved by the commanding officer. The annotated documents will be used until the final laminated EOSS is received (usually within 12 weeks).

Hot Plant The hot plant checks are conducted just as the name describes. This means the plant is fully operational, and the checks are normally performed as a training evolution in the form of casualty control drills. These checks are usually used to fine tune watch-stander efficiency and identify procedural deficiencies.

USING THE FEEDBACK SYSTEM Since the EOCC procedures makeup only part of the overall EOSS, we will discuss the use of the EOSS feedback system. The EOSS feedback system is the means by which you may make changes in your EOSS. Any naval activity may originate these requests. The information in this section will cover the proper preparation of feedback reports and other aspects of the feedback system.

You must submit feedbacks to accomplish the following:

1. Obtain replacement documents, holders, covers, and twisties.

2. Recommend approval of revisions for: a. Procedural changes to correct document errors.

b. Configuration changes for authorized equipment or piping installations.

Feedback reports should NOT be submitted just because the EOSS conflicts with other technical guidance. The EOSS always supersedes other guidance! An EOSS feedback should be submitted only when the EOSS is suspected to be in error. Feedback

on other documentation such as technical manuals should be submitted via its respective system.

Urgent Feedbacks An urgent EOSS feedback report describes a technical discrepancy that could cause damage to equipment or injury to personnel. This category was established to provide rapid resolution of EOSS technical discrepancies related to genuine operational needs.

PREPARATION.- Submit urgent feedbacks by priority message to NAVWARCENSSES Philadelphia. Information addresses must include COMNAVSEA-SYSCOM Washington, DC, and your TYCOM. They must contain the following information:

1. An urgent EOSS feedback number consisting of the year and feedbacks sequential position based upon earlier urgent feedbacks you've submitted that year. For example, 93-2; the 93 represents the year and the 2 shows this as the second urgent feedback in 1993.

2. The code number of the EOSS procedure( s) involved (for example, BLF/ O21/ 0585).

3. A detailed description of the problem.

4. The recommended solution citing appropriate justification and any reference documentation.

NOTE Review each urgent feedback to be certain the feedbacks a valid urgent submission as defined in the EOSS user's guide.

PROCESSING.- An urgent feedback report is processed in the following manner:

1 . The commanding officer authorizes a preliminary pen and ink change to the EOSS p e n d i n g o f f i c i a l g u i d a n c e f r o m t he NAVWARCENSSES.

2. NAVWARCENSSES will provide guidance by message. This is done in 1 to 10 working days depending upon the complexity of the issue. TYCOM monitors and provides assistance as necessary.

3. The commanding officer authorizes the final pen and ink change to EOSS according to message guidance.

4. NAVWARCENSSES forwards advance copies of the corrected document( s) to the ship within 15 working days of the guidance message.

5. NAVWARCENSSES forwards final laminated documents to the ship within 3 months of the guidance message.

Routine Feedbacks A routine EOSS feedback is one of two categories, A or B. Category A feedbacks are used to request EOSS materials. Category B feedbacks describe technical discrepancies that are not urgent. Recommended revisions could be an addition or deletion, or a change in the sequence of steps, the parameters, or the diagrams.

PREPARATION.- Submit routine feedbacks using the Planned Maintenance System (PMS) form, OPNAV 4790/ 7B. Each revision requested requires a separate form. If the same change is requested for several documents, it may be explained once and then listed on the documents affected. Rearranging several steps in a document because of a single technical change counts as one revision. On the other hand, more than one technical recommendation in a single document requires more than one form. The printed information on the PMS form does not apply to EOSS. Maintain a separate EOSS feedback system. When using this form for EOSS the following instructions apply:

1. Fill in the ship's name in the FROM block. 2. In the SERIAL # block, fill in a EOSS feedback number consisting of the year and the feedback's sequential position. Routine feedbacks must have a different set of feedback numbers than urgent feedbacks. Category A and B routine feedbacks should share the same set of numbers.

3. In the DATE block, fill in the date the feedback is to be mailed.

4. In the TO block, mark the appropriate square for category A or B feedbacks. For category A feedbacks write NAVWARCENSSES Philadelphia in the space provided.

5. Mark the SUBJECT block as follows:

a. In the SYSTEM block, fill in either EOP or EOCC as appropriate.

b. In the SYSCOM MIP block, fill in the document code number (for example, TG/ 0471/ 0980 and HBWL/ 0099/ 0980).

c. Leave the APL and SYSCOM MRC blocks blank.

6. Leave the DESCRIPTION OF PROBLEM block blank except when you are commenting on a procedure that has not been finalized for your use. In that case mark the OTHER block with the words, HOT CHECKS. Situations when this would apply include a package that has been hot checked but not approved and installed, a package that belongs to another ship of the class, or before one ship's development,

7. Fill in the REMARKS section as follows: a. For category A feedbacks be specific.

(1) Documents; specify code number( s) of document( s) needed and the number of laminated (max 2) and unlaminated copies requested.

(2) Holders; specify type (single and/ or double) and number of each requested.

(3) Covers; specify type (EOP and/ or EOCC) and number of each requested.

(4) Twisties; specify size (4-3/ 4", 5-3/ 4", or 8") and number-of each requested.

b. For category B feedbacks, be as clear as possible. The more precise you are, the faster a response can be generated

(1) Identify the location of the problem in the EOSS document.

(2) Describe the problem and recommend a solution.

(3) Reference your justification for the change where applicable. Provide a copy of the reference pages that support your recommendation

(4) Use the unlaminated logroom copy, make a photocopy of the procedure, and mark it to reflect your recommendation Attach a duplicate of the unlaminated copy to the 4790/ 7B form. Do not use a yellow marker because it will not photocopy. Do not obscure the original text or the reference, because this will cause a delay in answering your request.

8. In the signature blocks, indicate with an asterisk* the person who would serve as the best point of contact. Make sure the name is legible and include phone numbers when possible. The 3-M COORDINATOR block must be signed by the EOSS coordinator. Note that the EOSS feedback system is separate from the PMS system. The distribution of the feedback copies is as follows:

a. White, yellow, and pink copies to NAVWARCENSSES Philadelphia for category A feedbacks or to the TYCOM for category B feedbacks. If the TYCOM determines that the NAVWARCENSSES action is appropriate, they will forward the white a nd y e l l ow c o p i e s to NAVWARCENSSES. The white copy will be returned with the requested material for category A feedbacks. No copies will be returned for category B feedbacks.

b. The blue copy is retained by the EOSS coordinate.

c. The green copy is retained by the originating work center.