All updated and receipt documents must be collected and posted to the stock record cards before the start of the inventory. A quality assurance inspector and a member from the supply department review all discrepancies from the previous month to ensure that they have been corrected. These discrepancies should be resolved, if possible. If they cannot be resolved, the discrepancies are recorded on a separate sheet of the inventory report and the reasons are given as to why they were not corrected.

Since inventories are conducted to ensure that the stock and the stock record cards agree, it is extremely important that all inventories be conducted systematically and responsibly. Keep in mind the importance of a complete and accurate inventory to reduce errors. For each item to be inventoried, personnel involved must

0 identify each item legibly by stock number, part number, MMC, or NALC;

check each item for proper packaging or condition;

count each item carefully and record it accurately on the inventory document;

record correctly the units of issue (es, pr, bx, etc.);

attach the proper MIL-STD tag to each item with the correct identifying information; and

* record the actual location of the item on the inventory document.

This section does not cover all aspects of inventories. The use of NAVSUP P-485 and COMOMAG/MOMAGINST 4000.1 is essential in properly conducting your inventories.

Material Identification

Care must be taken to ensure that each item in stowage is legibly marked, tagged, or labeled with the appropriate nomenclature and identification numbers (NSN, NICN). Material that is not properly identified can cause delays in issues and inventories.

Material Location

The location of each item in stock is maintained in the supply department card file. Each item is assigned a row, an aisle, or a bin number. This item location number is maintained on the master stock record card and is used for locating the material for issues and inventories, and for stowing new material when received.

If, for any reason, it is deemed necessary to relocate material, you need to ensure that the following actions are taken:

0 Protect the material from loss or damage during movement.

Stow the material properly in the new location.

Record the new location promptly and accurately on the master stock record card.

You must always remember that the accuracy of your stowage reflects on your inventories and that the accuracy of your inventories reflects on the condition of your supply department.

CONVENTIONAL AMMUNITION INTEGRATED MANAGEMENT SYSTEM

The Conventional Ammunition Integrated Management System (CAIMS) is an information system designed to provide a comprehensive and timely response to the readiness needs of the Navy. The system is based on the use of large-scale, automated data-processing equipment to provide immediate retrieval and daily updating of the conventional ammunition database.

The primary goal of the supply system for conventional naval ammunition is to provide rapid and efficient response to the operational requirements of the users of naval ammunition. This goal can only be achieved when you, the requisitioner, and the stocking points follow the standard procedures for the preparation and transmission of requisitions and the proper reporting procedures.