The supply petty officer (SPO) is responsible to the BQ officer for the procurement, custody, and issuance of linens and cleaning supplies. These responsibilities are further broken down in to the following particulars: Orderly issuing all cleaning supplies, furniture, and equipment for the BQs

Processing requisitions for BPOs and placing bulk orders

Maintaining usage data by accurately documenting issues of supplies

Making sure proper issue/turn-in procedures are followed

Ordering products that prove most effective and economical

Controlling accountability, custody, and issues of linen

Maintaining accurate linen inventory records

Accounting for and replacing lost or worn-out linen

Receiving and turning in linen to a cleaning contractor

Maintaining an accurate inventory record of FF&E

Maintaining accurate record for all assets (less cash) of the BQ for budget input

Building Petty Officer

The BPO is responsible to the BOQ or BEQ officer for the overall cleanliness, material condition, and operation of a specific building or area. The BPO has the following responsibilities:

Periodically inspects individual rooms for cleanliness and material condition

Acquires and provides necessary supplies and equipment to clean and maintain the quarters effectively

Supervises assigned enlisted personnel and civilian custodial staff in all phases of cleanliness, maintenance, and operation of the BQ

Conducts daily inspections of all common use areas to make sure they are clean, sanitary, and attractive in appearance and habitability

Serves as a primary contact between management and residents-to solicit recommendations on building conditions and policy for improvements

provides room status to the front desk

Controls FF&E in assigned areas

Operating assigned baggage storeroom(s) Baggage Storeroom

At most BQs a baggage storeroom is maintained to store residents' unused baggage and personal property. The baggage storeroom may be the responsibility of the BPO or the front desk.

Of vital importance is the security of the personal property of the occupants and management's responsibility to safeguard these items. Strict account ability must be maintained to ensure this control. The system for operating the baggage room must afford the maximum security for the residents' possessions. Conversely, it must demand the minimum of time and work for the BPO or appointed custodian to allow this person to fulfill all other BPO duties. Local commands should provide guidelines showing what can and cannot be stored in the baggage room. Other than unsafe items such as flammables, corrosives, and firearms, residents should be permitted to store any excess gear in the baggage room.

Hours of operation should be designed to afford the residents ready access to the baggage room and the hours should be posted and widely publicized. To provide the strictest security possible, stringent procedures for access must be enforced. The BPO or appointed custodian should be the only staff member to have general access to the baggage room. Do not give residents the keys to the baggage room under any circumstances, as that would compromise security. Baggage room keys will not be on the master key ring.

The baggage key must remain in the custody of the custodian.

The following procedures should be used to check items into the baggage storeroom:

A standard, sequentially numbered, three-part baggage storeroom form is used. Identification is established by the sequential numbers in conjunction with the name and room number of the resident. The top part of the form is attached firmly to the item to be stored. The middle part is stapled to the upper left-hand comer of the registration card. The bottom part is given to the resident.

If items are to be stored in a container, a joint inventory must be taken by the resident and the front desk or BPO. Even if the container is empty, an inventory should be taken, indicating an empty container. A copy of the inventory . 10-7 must be placed in the container and a copy given to the resident.

* Residents checking in after hours or on weekends must keep items for storage until the next working day that the BPO is present.

The following procedures must be used to check items out of the baggage storeroom:

Check-outs are only made during normal hours of operation.

Residents wishing to check items out for weekends must do so on or before the BPOs last working day of the week.

Figure 10-6.-Baggage storeroom form.

Figure 10-7.-Resident personal baggage inventory sheet.

Ownership of the items should be verified by using the resident's claim check and military Identification Card, DD Form 2N. If the resident does not have the claim check, the stub attached to the space status display should be used to verify ownership. An exception to the check-out procedure will be made only during emergencies. The front desk should maintain a key to each baggage room in a sealed, signed envelope kept inside the emergency key locker for this purpose. The NAVPERS 15606 discusses the emergency key control locker under key control procedures in chapter 12.

The BPO must maintain a log of items stored in the baggage room. The log should list the tag number, item type, date received, and date(s) resident reopened and inventoried items.  It also should list the date the resident removed items from storage.

Upon relief, the relieving BPO must conduct an inventory with the current BPO before assuming the responsibility for the baggage storeroom. The information for this inventory may be obtained from the space status display.