Internal Arrangement of the Library

^{Consider the following factors in planning the library's layout.}

SEAT ORIENTATION.- For small, unstabilized ships having pronounced rolling tendencies, arrange seats so personnel face forward or aft. On large ships, tenders, or aircraft carriers, seat orientation is optional.

BOOKSHELF ORIENTATION.- Shelves should face forward or aft to lessen the tendency for books to be ejected by rolls.

_{CIRCULATION DESK.- The libraryattendant's desk should be placed at the library's} entrance to allow a view of as much of the library as ^possible.

WORK AREA.- A closed-off area with a small

worktable and supply cabinet should be provided for book processing.

RELIGIOUS MUSIC LIBRARY

In your career as an RP, you will likely have responsibilities for maintaining the religious music library. Some of your responsibilities will involve providing ready access to choral and organ music

such as the example shown in figure 5-21. In the following paragraphs, we will discuss some of the ^{procedures you can use for setting up and maintaining a religious music library.}

Figure 5-21.-A sacred oratorio.

MATERIALS

Basic materials you will need for setting up or maintaining the religious music library are the 3-inch by 5-inch card file, a standard four- or standard five-drawer file cabinet, and large unfranked envelopes.

PROCEDURES

The cards should be divided into the following three sections to allow for a cross-reference system:

1. An alphabetical card listing containing the title and series of numbers that will readily identify the location of the music. The Roman numeral identifies the file cabinet; the first Arabic numeral identifies the drawer, and the second Arabic numeral identifies the envelope. For example; 1.2-38 shows that the music listed is located in file cabinet number 1, drawer 2, and envelope 38. Only one title is listed on each card. The following additional information should appear on each index card:

• Date, source of purchase, and number of copies.

l Cost by unit (each) and total cost.

. For choral music, the intended usage. Indicate intended usage by a combination of capital letters such as SATB (soprano, alto, tenor, bass) or other appropriate letters SA, ST, TB. This cues the choir director and maximizes the usefulness of the card index. . Dates used. Type the words DATE USED so the

music staff can maintain a record of the use of music.

2. An alphabetical listing by composer using the numbering system described previously.

3. An alphabetical index by occasion (Advent, Easter, Holy Week, Lent, and so forth) using the numbering system shown previously.

When more than one file cabinet is used, cabinets should be identified by Roman numerals (I, II, III, IV). Drawers should be numbered using Arabic numerals (1, 2, 3, 4).

Large unfranked envelopes containing the music should clearly identify the contents by listing the title in the upper left corner, composer underneath the title, and any appropriate notation about the use of the music (for special seasons or the religious calendar) underneath the composer. The numbering system described previously should be placed in large print on the upper right corner of the envelope.

SUMMARY

Like public libraries, shipboard libraries come in all shapes and with a wide variety of purposes and missions. Each develops numerous activities and programs to meet the specific needs of its users. Some of these activities and programs are unique and used in only one particular library, but others are basic to operating any library. The activities that are common to all libraries have to do with administering the library, building the collection, making materials accessible for use, and serving the users. The number and complexity of these activities and ways in which they are performed will differ according to the size and mission of the facility, clientele, level of financial support, and the size of the library staff.

Encouragement of reading is your primary goal. Methods to stimulate reading vary with the type of library and the nature and purpose of user needs. They may include directed programs such as reading and discussion groups, book talks, specialized bibliographies, exhibits, easy access browsing areas, and teaching the use of specific library tools.

Today's multimedia libraries have the added challenge of making users aware of the many materials and services available. New services that may be available include audio-video, microform, microcomputers, and CD ROM.