Surveys and Disposal

A survey is a procedure required by Navy regulations when Navy property must be condemned as a result of damage or deterioration; appraised because it has lost its utility; or declared nonexistent because it has been lost or stolen.

The primary purpose of a survey is to find out the condition of the material, to determine the cause of this condition, to fix responsibility for the condition, and to make a recommendation for the disposal of the material. At some time in your career, you will likely be involved in a survey of damaged or deteriorated stock or some item of equipment that falls into one of these categories.

If you have a stock item or a piece of equipment that you think should be surveyed, call it to the attention of your chaplain. The chaplain will either report it to the department head or submit a survey request form to the

Figure 6-13.-Memo receipt for equipage.

officer or a board of three persons to investigate and Religious Supply Sources report on the matter.

The supply officer has authority to purchase

^{When completed, the survey report is turned} required items and services that are neither available in ^{over to the CO for approval. If the surveyed item} nor provided by the supply system. These purchases consists of supplies, the CO forwards the approved may be made within the United States or in foreign ^{survey paper to the supply office. The supply office} countries. Within the United States, most purchases are ^{uses the paper as authority for expending the} made through supply departments or supply support material from the books or for reducing it in value. activities ashore. While in foreign ports, local

Figure 6-14.-Documents for MILSTRIP requisitioning. 6-34

commands may issue instructions containing guidelines and restrictions pertaining to procurement by local purchase. On ships without Supply Corps officers, the CO is authorized to make local purchases under the same circumstances as a Supply Corps officer on other ships.

Use the procedures outlined in the Military Standard Requisitioning and Issue Procedures (MILSTRIP) to order material from the Navy supply system, other military installations, the Defense Logistics Agency, and the General Services Administration.

MILSTRIP Requisitioning Forms

Use of a coded, single line item document for each supply transaction is the basis of MILSTRIP requisitioning. Figure 6-14 shows the documents for MILSTRIP requisitioning.

Purchase on the Open Market

You may obtain requirements for supplies or services by purchase on the open market when all the following conditions exist:

• There is an immediate and urgent requirement for authorized supplies or services.

• The supplies or services are not available at the local supply support activity.

• Time is of the essence and scheduled operations will not permit procurement through Navy shore-based purchasing activities.

Other purchase restrictions may be imposed by the senior officer present afloat (SOPA), particularly when the ship is in foreign ports. When authorized by the type commander, the supply officer may make routine purchases of supplies and services when the value does not exceed $2,500 and all the following conditions exist:

• The supplies or services are not available at the local supply support activity.

• The supply department complement is sufficient to handle the additional workload involved without detrimental effects.

• The supply officer is reasonably familiar with the local market area in the vicinity where the ship is located.

• All transactions are made by an approved small purchase method providing for the immediate delivery of the material purchased.

Figure 6-14.-Documents for MILSTRIP requisitioning-Continued.

Figure 6-14.-Documents for MILSTRIP requisitioning-Continued.

When making a purchase chargeable to the ship's OPTAR, prepare a DD Form 1348. For purchases in the United States, its possessions, and Puerto Rico, use the Order for Supplies or Services/Request for Quotations, DD Form 1155, and the General Provisions, DD Form 1155r (reverse side of the form). Figure 6-15 shows an example of a completed DD Form 1155.

Blanket Purchase Agreement

A blanket purchase agreement (BPA) is an arrangement with a vendor to furnish designated categories of materials for a specific period of time. BPAs may be requested from a shore supply activity, but BPAs are not needed afloat. This method of making small purchases in the open market provides a simplified procedure of setting up charge accounts with sources of supply.