CASH COLLECTIONS
The ship's store officer is responsible for the collection and deposit of funds received from sales in the ship's store. If desired, however, the ship's store officer may designate an officer or enlisted assistant as collection agent to count and collect cash from retail stores. Such designation must be made in writing. The cash collection agent will not be assigned duties as retail store, vending machine, amusement machine, or snack bar operator. The records keeper may be designated cash collection agent only when sufficient personnel are not available; however, this is not recommended. Although disbursing personnel may not be designated as cash collection agent, they may make collections from the sales outlets by virtue of their position. Cash received from the sales in the retail store must be counted and collected from the retail store operator at the close of each business day except when moneybags or a night depository safe is used. When more than one shift is in operation, all cash from sales must be collected at the end of each shift. All cash including change funds will also be collected at the end of the accounting period (30 Sept, 31 Jan, 31 May), when the sales outlet is closed for 72 hours or more, and when the ship's store officer or the sales outlet operator is relieved. During actual cash collections, the cash register will be rung out and the reading will be recorded. The difference between the current day's register reading and the previous day's reading minus the cash left in the register for change should equal the cash collected. If it does not, then you have an overage or shortage. Refunds and overrings will be included in the formula when necessary.

CASH DELIVERED BY THE SALES OUTLET OPERATOR

The ship's store officer may have the cash delivered daily by the retail store operator to the designated collection agent. This is normally done when it is impractical for one reason or another for the collection agent to go around to every sales outlet to make collections.

When the cash receipts are delivered to the collection agent, the ship's store officer must make sure the cash registers, vending machine meters, cash totalizers, and amusement machine meters are read at the end of the business day. When it is impractical to do this daily, it should be done at least twice weekly on an unscheduled basis. Cash for change will be provided daily by the cash collection agent to the store operator in exchange for a cash receipt.

MONEYBAGS
When conditions make it impractical to collect the cash, such as when the retail store is open after regular working hours, including weekends, all cash in the register, including the change fund, may be placed in a moneybag, which must be locked and turned over to the supply department duty officer or to another commissioned duty officer for safekeeping. All moneybags are numbered on the outside and are logged out in a locally developed log at the time of issue to the retail store operator. The supply department duty officer or another commissioned duty officer keeps the log in his or her possession during the duty day. Each moneybag is provided with two keys. One key is kept by the retail store or snack bar operator and the other one must be kept in a sealed envelope in the ship's store officer's safe. The envelope must be signed across the flap by the ship's store officer and the retail store or snack bar operator. After closing the retail store or snack bar, the operator places the cash from sales including change fund in the moneybag. The moneybag( s) is/ are locked and turned over to the supply department duty officer or another commissioned duty officer to be placed in a safe for safekeeping. The duty officer signs the log acknowledging receipt of the moneybags. The money in the locked moneybag does not need to be counted; however, every subsequent transfer of the locked moneybag should be recorded in the log. The following day, before the start of business, the cash register must be read and the retail store or snack bar operator must open the moneybag, count the money, and turn it over to the person making collections.