POSTING ISSUES TO SHIP'S USE

Posting the DD Form 1149 for issues to ship's use is similar to issues to the general mess. The total dollar value of the issue is posted to the Journal of Expenditures, NAVSUP Form 978, as an issue to ship's use. For combined responsibility operations, the total retail dollar value is also

expended from the Ship's Store Afloat Financial Control Record, NAVSUP Form 235. Also, the quantity issued to ship's use is expended from the corresponding Stock Record, NAVSUP Form 464, and the information is filled in on the Expenditure Invoice Log. ROM users will enter issues to ship's use in the ROM miscellaneous expenditure activity function. The ROM will assign an expenditure number and post issue data to the NAVSUP Form 464, NAVSUP Form 978, and the NAVCOMPT Form 153. In combined responsibility operations, the ROM will expend the total dollar value on the NAVSUP Form 235.

COST OF OPERATION ISSUES

Minor equipment and operating supplies for use in service activities such as the laundry, dry-cleaning facility, snack bar, barbershop, and vending machines may be issued on an Intra-Store Transfer Data, NAVSUP Form 973, at cost price (fig. 5-3). A number is assigned from the Number Control Log, NAVSUP Form 980, and the money value of the issue is posted to the Cost of Operation column of the NAVSUP Form 235. For combined responsibility operations, you also enter the total money value of the issue as an expenditure in a separate column labeled Other Cost Material on the NAVSUP Form 235 (fig, 5-4). The quantity of the items issued are also expended from the corresponding Stock Record, NAVSUP Form 464.

ROM users will create an intrastore transfer document for cost of operations issues in the ROM intrastore transfer function. ROM will automatically assign the next number from the NAVSUP Form 980 to each cost of operations intrastore transfer document and post it to the NAVSUP Form 235. In combined responsibility operations, the ROM will post the issue to the Other Cost Material column of the NAVSUP Form 235.

Figure 5-3.-Cost of operation issues. 5-9

Figure 5-4.-Posting cost of operation issues in combined responsibility.

^{Issues such as the ones mentioned above are summarized on a money value only, DD Form separate DD Form 1149 is used for issues to the drink vending machines and issues to the sales} Form 1149 is assigned an expenditure number and posted to the Journal of Expenditures, NAVSUP 1149, at the end of the accounting period. A Form 978, on the last day of the accounting period. The original of the DD Form 1149 is filed in the retained returns and one copy filed in the outlets and service activities (fig. 5-5). The DD Expenditure Invoice File, SSA-14.

Figure 5-5.-Cost of operation invoices.

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