Journal of Receipts, NAVSUP Form 977

The primary purpose of the Journal of Receipts, NAVSUP Form 977, is to provide an accumulated record of all receipts at cost price. It is closed out and balanced on the last day of the accounting period and is used as a source document for preparing the financial returns.

A new Journal of Receipts, NAVSUP Form 977, is started on the first day of the accounting period. The first and most important entry made on the NAVSUP Form 977 at this time in manual records keeping is the total cost value of ship's store and clothing inventory brought forward from the previous accounting period. This entry is made as shown in figure 2-6 under the applicable Other Sources column. Enter the total clothing inventory under the heading Clothing in the column marked Other Sources. Enter the total ship's store inventory, at cost, under the heading Ship's Store in the column marked Other Sources. The ship's store inventory includes all retail stores, vending machines, snack bars, bulk storerooms and cost of operations items.

The ROM system also keeps the NAVSUP Form 977 on file. You won't have to worry about making entries on the NAVSUP Form 977 because the ROM automatically maintains the form and makes the necessary entries including posting the inventory brought forward from the previous accounting period. A ROM-generated NAVSUP Form 977 is shown in figure 2-7.

2-9 Figure 2-6.

2-10 Figure 2-7.

Using the NAVSUP Form 977

In manual recordskeeping, the most important thing to remember when using the NAVSUP Form 977 (fig. 2-6) is to make entries to the appropriate column. When a transaction occurs, you should make the following entries:

NOTE: ROM automatically assigns a receiving number to each receipt and posts the cost value of the receipt to the NAVSUP Form 977. ROM users will compare the dollar amount posted to the Journal of Receipts, NAVSUP Form 977, with the manually extended dollar amount on the receipt document.

Figure 2-8.

In manual recordskeeping, as you fill in one page of the journal of receipts, you start another page, bringing the total figures from the previous page forward and entering them in the appropriate columns of the new page. This is a simple process; however, many errors are made when this is done so you should be extra careful. Always use an adding machine to add each column of the old page. Attach the adding machine tape to the page you added as shown in figure 2-8. Attach the adding machine tape with one staple so it can be lifted to see all information on the page. Continue this procedure until the last day of the accounting period. This procedure is also used for the Ship's Store Afloat Financial Control Record, NAVSUP Form 235, and the Journal of Expenditures, NAVSUP Form 978, which will be covered in this chapter also.

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