CARE AFTER WORKING HOURS.- At the close of each watch or working day, all classified material that is passed from watch to watch must be properly inventoried. Custody is then transferred to the relieving watch supervisor. All other classified material must be locked in an approved security container. A system of security checks at the close of each working day is the best method to ensure that all classified material held is properly protected. Whether your watch section is being relieved by the oncoming watch or you are securing an office space, you should make an inspection to ensure as a minimum that:

All classified material is properly stored.

Burn bags are properly stored or destroyed.

Wastebaskets do not contain classified material.

Classified notes, carbon paper, carbon and plastic typewriter ribbons, rough drafts, and similar papers have been properly stored or destroyed. As a matter of routine, such items should be placed in burn bags immediately after they have served their purpose.

When classified material is secured in security containers, the dial of combination locks should be rotated at least four complete turns in the same direction.

CLASSIFIED MATERIAL (SPECAT/TS AND ABOVE)

Classified material excludes communications security (COMSEC) material, which is handled by CMS 1 procedures. Further in-depth information on classified material can be found in the Security Manual and in NTP 4.

1. Receive:

The Top Secret Control Officer (TSCO) is responsible for receiving, maintaining "cradle to grave" accountability registers for, distributing and destroying Top Secret, SPECAT/TS, and above documents.

All Top Secret, SPECAT/TS, and above material received or originated by a command, which the TSCO is responsible for, is entered into the command's accountability log.

Top Secret, SPECAT/TS, and above message traffic, handled by naval communication stations for relay or broadcast delivery only, or received by an afloat command via the fleet broadcast but not addressed to that command will be accounted for and destroyed in accordance with NTP 4.

Top Secret, SPECAT/TS, and above messages addressed to the command are:

Logged into the cryptocenter log.

Master copy is placed in the cryptocenter file, and fillers are placed in the appropriate files.

One copy is given to the TSCO for entry into the command's controlled distribution register.

Top Secret, SPECAT/TS, and above messages received by an afloat command but NOT addressed to the command via the broadcast:

Only the text will be removed from the monitor roll.

The message will be destroyed, and the monitor roll will be initialed by two witnessing officials.

The broadcast serial number checkoff sheet will also be initialed by two witnessing officials.

2. Destroy:

Top Secret, SPECAT/TS, and above material will be destroyed by two witnessing officials. Persons performing any destruction must have a clearance level equal to or higher than the material being destroyed. The destruction of Top Secret, SPECAT/TS, and above material must be recorded. Destruction may be recorded on OPNAV form 5511/12 (figure 5-1), or any other record which includes complete identification of the material, number of copies destroyed, date of destruction, and personnel completing destruction. The two witnessing officials responsible for the destruction must sign the record of destruction. The records of the destruction are retained for 2 years.

3. Verify destruction:

The destruction of Top Secret, SPECAT/TS, and above material must be verified by both witnesses signing the destruction sheet and either turning it over to the TSCO or placing it in the cryptocenter master file until it is superseded, usually within 2 years.

HANDLING TOP SECRET MATERIAL

Although administrative records are maintained for each classification category, the strictest control system is required for Top Secret material.

Except for publications containing a distribution list by copy number, all Top Secret documents and each item of Top Secret equipment must be serially numbered at the time of origination. Also, each document must be marked to indicate its copy number (for example, Copy No. ___ of ___ Copies).

Each page of a Top Secret document not containing a list of effective pages (LOEP) must be individually numbered (for example, Page ___ of ___ pages). Top Secret documents are required to have a list of effective pages and a page-check page. Top Secret documents may be reproduced only with the permission of the originator or higher authority.

Figure 5-1.-Classified Material Destruction Report.

A continuous chain of receipts for Top Secret material must be maintained. Moreover, a Record of Disclosure, OPNAV form 5511/13, for Top Secret material is attached to each document that circulates within a command or activity. Each person having knowledge of the contents of a Top Secret document must sign the attached Record of Disclosure. Top Secret messages, documents, and publications must be stored in a security container separate from those classified Secret and below.