PREPARING REQUISITIONS

As a crew leader, you must become familiar with the forms used to request material or services through the Navy Supply System. Printed forms are available that provide all the information necessary for the physical transfer of the material and accounting requirements. The form you will use most often is NAVSUP Form 1250, shown in figure 1-1.

Crew leaders are not usually required to complete the entire form. However, you must list the stock number of the item, when available, the quantity required, and the name or description of each item needed. Turn this form in to the expediter, who checks it, fills in the remaining information, and signs it. The form then goes to the material liaison officer (MLO) or supply department for processing.

In ordering material, you need to know about the national stock number (NSN) system. Information on the NSN system and other topics about supply is given in Military Requirements for Petty Officer Third Class, NAVEDTRA 12044.

TIMEKEEPING

In both battalion and shore-based activities, you will be posting entries on time cards for military personnel. You need to know the type of information called for on the cards and understand the importance of accuracy in labor reporting. The reportings systems used primarily in naval mobile construction battalions (NMCBs) and the system employed at shore-based activities are similar.

A labor accounting system is used to record and measure the number of man-hours a unit spends on various functions. Labor utilization information is collected every day in sufficient detail and manner to allow the operations department to readily compile the data. This helps the operations officer to both manage manpower resources and prepare reports for higher authority. Although labor accounting systems may vary slightly from one command to another, the system described here is typical.

Each work unit accounts for all labor used to carry out its assignment. This lets management determine the amount of labor used on the project. Labor costs are figured, and actual man-hours are compared with other similar jobs. When completed, unit managers and higher commands use this information to develop planning standards.

The type of labor performed must be broken down and reported by category to show how labor has been used. For timekeeping and labor reporting

Figure 1-1.-NAVSUP 1250.

purposes, all labor is classified as either productive or overhead. Labor codes are shown in figure 1-2. Productive labor either directly or indirectly contributes to the completion of the unit's mission, including construction operations and training. It is broken down into four categories: direct labor, indirect labor, military operations and readiness, and training.

Direct labor includes labor expended directly on assigned construction tasks contributing directly to the completion of an end product. It can be either in the field or in the shop. Direct labor must be reported separately for each assigned construction task. Indirect labor is labor required to support construction operations but not producing an end product itself.

Military operations and readiness includes work necessary to ensure the unit's military and mobility readiness. It consists of all manpower expended in actual military operations, unit embarkation, and planning and preparations.

Training includes attendance at service schools, factory and industrial courses, fleet-level training and short courses, military training, and organized training conducted within the battalion or unit.

Overhead labor, compared to productive labor, does not contribute directly or indirectly to the completion of an end product. It includes labor that must be performed regardless of the assigned mission.

During project planning and scheduling, each direct labor phase of the project is given an identifying code. For example, excavating and setting forms may be assigned code R-15; laying block, code R-16; and installing bond beams, code R-17. (Since there are many types of construction

Figure 1-2.-Labor codes.

projects involving different operations, codes for direct labor may vary from one activity to another.) Use direct labor codes in reporting each hour spent by each of your crewmembers during each workday on an assigned activity code.

Submit your reports on a daily labor distribution report form (timekeeping card). Views A and B of figure 1-3 show typical timekeeping cards. The form provides a breakdown, by man-hours, of the activities in the various labor codes for each crewmember for each day on any given project. The form is reviewed at the company level by the staff and platoon commander. The company commander then initials the report and sends it to the operations department. The management division of the operations department tabulates the report, along with those received from all other companies and departments in the unit. This consolidated report is the means by which the operations office analyzes the labor

Figure 1-3.-Typical timekeeping cards (A and B).

distribution of total manpower resources for each day. It also serves as feeder information for preparing the monthly operations report, and any other source reports required of the unit. The information must be accurate and timely. Each level in the organization should review the report for an analysis of its own internal construction management and performance.

SAFETY PROGRAM LEARNING OBJECTIVE: Upon completing this section, you should be able to describe the safety organization, function of the battalion or unit safety program, and the responsibilities of key personnel.

You must be familiar with the safety program at your activity. You cannot function effectively as a petty officer unless you are aware of how safety fits into your organization. You need to know who establishes and arbitrates safety policies and procedures. You should also know who provides guidelines for safety training and supervision. Every NMCB and shore command has a formal safety organization.

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