Administrative inspection checkoff lists are usually furnished to the ships by the type commander. These lists are used as an aid for inspecting officers and chiefs, to assist them in ensuring that no important item is overlooked. However, inspecting personnel should not accept these lists as being all-inclusive, since usually during an inspection, additional items develop that must be considered or observed.

As a petty officer, you should be familiar with the various checkoff lists used for inspections. These checkoff lists will give you a good understanding of how to prepare for an inspec-tion as well as how to carry out your daily super-visory duties. You will find it helpful to obtain copies of the various inspection checkoff lists from the log room and to carefully look them over. They will give detailed information about what type of inspection you may expect for your type of ship.

Following is an abbreviated sample of an engineering department checkoff list. You should get a better understanding of the scope and pur-pose of administrative inspections by reviewing this list.

1. BILLS FOR BOTH PEACE AND WAR:

a. Inspect the following, among others, for completeness, correctness, and adequacy:

(1) Department Organization.

(2) Watch, Quarter, and Station Bills.

(3) Engineering Casualty Bill.

(4) Fueling Bill.

2. ADMINISTRATION AND EFFECTIVENESS OF TRAINING:

a. Administration and effectiveness of training of personnel for current and prospective duties.

(1) Are sufficient nonrated personnel in training to replace anticipated losses?

(2) NAVEDTRA training courses:

(a) Number of personnel enrolled.

(b) Percentage of personnel in department enrolled.

(c) Number of personnel whose courses are completed.

(3) Are personnel concerned familiar with operating instructions and safety precau-tions? (Question personnel at random.)

(4) Are personnel concerned properly instructed and trained to handle casualties to machinery?

(5) Are personnel properly instructed and trained in damage control?

(6) Are training films available and used to the maximum extent?

(7) Are training records of personnel adequate and properly maintained?

3. DISSEMINATION OF INFORMATION WITHIN DEPARTMENT:

a. Is necessary information disseminated within the department and divisions?

b. Are the means of familiarizing new per-sonnel with department routine orders and regula-tions considered satisfactory?

4. ASSIGNMENT OF PERSONNEL TO STATIONS AND WATCHES:

a. Are personnel properly assigned to bat-tle stations and watches?

b. Are sufficient personnel aboard at all times to get the ship under way?

c. Are personnel examined and qualified for important watches?

d. Does it appear that personnel on watch have been properly instructed? (Question person-nel at random.)

5. OPERATING INSTRUCTIONS, SAFETY PRECAUTIONS, PMS, AND CHECKOFF LISTS:

a. Inspect completeness of the following:

(1) Operating instructions posted near machinery.

(2) Posting of necessary safety precautions.

b. Are PMS schedules properly posted and maintained in the working spaces?

c. Is the Master PMS Schedule posted and up to date?

d. Are responsible personnel familiar with current instructions regarding routine testing and inspections?

e. Are lighting-off and securing sheets properly used?

6. PROCEDURES FOR PROCUREMENT, ACCOUNTING, INVENTORY, AND ECONOMY IN USE OF CONSUMABLE SUP-PLIES, REPAIR PARTS, AND EQUIPAGE:

a. Is an adequate procedure in use for replacement of repair parts?

b. Are there adequate measures used to prevent excessive waste of consumable supplies?

c. Is there proper supervision in the proper supply of, care of, and accountability for handtools?

d. Are inventories taken of repair parts which are in the custody of the engineering department?

e. How well are repair parts preserved and stowed?

f. What type of system is used to locate a repair part carried on board? (Have a chief or first class petty officer explain to you how a repair part for a certain piece of machinery is obtained.)

g. Are custody cards properly maintained for accountable tools and equipment?

7. MAINTENANCE OF RECORDS AND LOGS:

a. Inspect the following for compliance with pertinent directives, completeness, and proper form:

(1) Engineering Log.

(2) Spaces.

(3) Bell Book.

(4) Operating Records.

(5) Maintenance Records.

(6) Alteration and Improvement Program.

(7) Daily Oil and Water Records.

(8) Engineering Reports.

(9) Training Logs and Records.

Work Books for Engineering

8. AVAILABILITY AND CORRECTNESS OF PUBLICATIONS, DIRECTIVES, AND TECHNICAL REFERENCE MATERIAL:

Engineering Blueprints Recommended:

(1) Ships Plan Index (SPI).

(2) Proper indexing of blueprints.

(3) Completeness and condition.

Manufacturers Instruction Books:

(1) Proper indexing.

(2) Completeness and condition.

Type Commanders Material Letters. NAVSEA Technical Manual. General Information Book. Booklet Plans of Machinery.

9. CLEANLINESS AND PRESERVATION:

a. Preservation and cleanliness of space (including bilges.)

b. Preservation and cleanliness of machinery and equipment.

c. Neatness of stowage.

d. Condition of ventilation.

e. Condition of lighting.

f. Compliance with standard painting instructions.