ADMINISTRATION AND TRAINING

Everytime you advance in paygrade, you increase your responsibility for administration and training. This chapter deals briefly with some of your administrative responsibilities and then touches on certain aspects of your responsibility for training others.

ENGINEERING RECORDS AND LOGS

As an EN2, you will be primarily concerned with updating logs and similar records. Some of the logs and records are official, legal records. Others are used to ensure proper and timely upkeep of the ships equipment. The information given in the following sections is intended to help you learn how to prepare and use the logs and records. The standard forms for the logs and records are prepared by the various systems commands and the CNO. The forms are for issue to forces afloat and are available as indicated in the Unabridged Navy Index of Publications and Forms, NPFC PUB 2002 D. These forms are revised as conditions warrant and personnel ordering them must be sure they order the most current forms. If you need similar forms for local use, ensure that an existing standard form will not serve the purpose before you request that a special form be prepared and printed.

LEGAL ENGINEERING RECORDS

The Engineering Log and the Engineers Bell Book are the only legal records compiled by the engineering department. The Engineering Log is a midnight-to- midnight record of the ships engineering depart-ment. The Engineers Bell Book is a legal record of any order regarding change in the movement of the propellers.

Engineering Log

The Engineering Log is a complete daily record, by watches. It covers important events and data pertaining to the engineering department and the operation of the ships propulsion plant. The log must show the following information:

1.The total engine miles steamed for the day

2. Draft and displacement upon getting underway and anchoring

3. The disposition of the engines, boilers, and principal auxiliaries and any changes in their disposition

4. Any injuries to engineering department personnel

5. Any casualties to engineering department machinery, equipment, or material

6.Other matters specified by competent authority

Depending on your training and watch position, you may have to either make entries in the Engineering Log or both make and verify such entries. Whatever the case, each entry must be made according to instructions given in (1) the Engineering Log form, NAVSHIPS 3120/2D; (2) the Naval Ships Technical Manual (NSTM), chapter 090; and (3) directives issued by the type commander.

Each entry must be a complete statement using standard phraseology. The type commanders directives may contain other specific requirements pertaining to the Remarks section of the Engineering Logs for ships of the type.

The original Engineering Log, prepared neatly and legibly in ink or pencil, is a legal record. Do NOT keep a rough log. Keep the Engineering Log current. Enter each event onto the Engineering Log as it happens. No erasures are permitted in the log. When a correction is necessary, draw a single line through the original entry so that the entry remains legible. The correct entry must be clear and legible. Corrections, additions, or changes are made only by the person required to sign the log for the watch This person then initials the margin of the page.

The engineering officr of the watch (EOOW) or the senior petty officer of the watch (SPOW) should prepare the remarks for the log and should sign the log before being relieved at the end of the watch or duty day.

The engineer officer verifies the accuracy and completeness of all entries and signs the log daily. The log sheets must be submitted to the engineer officer in time to allow him or her to check and sign them before noon of the day following the date of the log sheet(s). The commanding officer approves the log and signs it on the last calendar day of each month and on the date he or she relinquishes command. Completed pages of the log, filed in a post-type binder, are numbered consecutively. They begin with the first day of each month and run through the last day of the month.

When the commanding officer (or engineer officer) directs a change or addition to the Engineering Log, the person directed must comply unless he or she believes the proposed change or addition to be incorrect. In that event, the commanding officer or engineer officer will personally enter his or her comments and sign the log. After the log has been signed by the the commanding officer, it may not be changed without his or her permission or direction.