JAGMIS

JAGMIS provides the Commander, Naval Legal Service Command (NLSC) with monthly workload data summaries for purposes of current trend identification, resource allocation verification, long-range planning, and determination of responsiveness of the Navy's legal service requirements. JAGMIS was initially developed as a tool for tracking court-martial processing to ensure the speedy trial and review of cases. It has been expanded to assist management review and analyses of NLSC functions.

While case-by-case data entry in JAGMIS is not required, so long as monthly JAGMIS reports contain the data specified in the automated JAGMIS format, it is strongly encouraged as an informational tool for all levels of command and supervision, particularly in the military justice area.

All NLSC activities, except the Naval Justice School, must prepare and submit each month a productivity report in the format required by the Naval ^{Legal Service Command Productivity Report,} NAVLEGSVCCOMINST 5800.3A. The report is sent to Code 63 to arrive not later than the 15th day of the following month.

SECURITY

As an LN, you will be required to work with classified information; however, your involvement with it will be minimal. There may be court-martial trials and investigations in which classified information is involved and possibly admitted in evidence as exhibits. There will also be incoming and outgoing routine classified documents that are necessary to the conduct of official business. You should become familiar with the procedures that have been established by your office and command for the proper security of your office space. Even though most of the files, records, and documents you will be required to work with are not classified, many of them contain sensitive information and care should be taken to make sure these materials are properly safeguarded.

Remember, as an LN you are considered to be working in a position of high trust and confidence. The unauthorized disclosure of sensitive and/or confidential information about a legal assistance client, investigation, or court-martial can be detrimental to the client, the investigation or court-martial, and to the reliability of your office. Communications between an attorney and client are privileged to anyone unless the client consents to the disclosure. When you are working for an attorney, you are also bound by this privilege. Specific procedures for the safeguarding of such materials as evidence, records of trial and investigations, and legal assistance files are discussed in those chapters that pertain to these topics.

In addition to those procedures for properly maintaining the security of your office, you may occasionally have to handle classified material. These occasions will normally occur only when you are working with an investigation or a trial in which classified information may be involved, either in testimony or as documentary evidence. Familiarize yourself with the Department of the Navy Information and Personnel Security Program Regulaton, SECNAVINST 5510.1H, if you are required to handle classified material.

PURPOSE

Basic to a security education program is the appreciation that there is a need for protecting classified information from hostile threats. The purpose of the Information and Personnel Security Program is to protect against the dissemination of information that is essential to national security. In an open society, such as that of the United States, disclosure outside authorized channels is tantamount to disclosure to a hostile intelligence service.

The purpose of the security education program is to make sure all personnel understand the need to protect classified information and know how to safeguard it. The goal is to develop fundamental habits of security to the point that proper discretion is automatically exercised in the discharge of duties and that the security of classified information becomes a natural element of every task.

RESPONSIBILITY, MAINTENANCE, AND SAFEGUARDING

The Chief of Naval Operations (OP-09N) is responsible for policy guidance, education requirements, and source support for the security education program. Commanding officers, through their security managers, are responsible for security education in their command and for making sure it is afforded a significant share of the time dedicated to command security training.

Classified information or material will be used only when there are proper facilities or under conditions adequate to prevent unauthorized persons from gaining access to it. To the extent possible, classified holdings will be consolidatcd to limit the areas where it will be used. Anyone who has possession of classified material is responsible for safeguarding it at all times and particularly for locking classified material in appropriate security containers whenever it is not in use or under direct supervision of authorizd persons. The custodian must follow procedures that will guarantee unauthorized persons do not gain access to classified information by sight or sound or other means. Classified information will not be discussed with or in the presence of unauthorized persons. During working hours, the following precautions will be taken to prevent access to classified information for unauthorized persons: l When classified documents are removed from storage for working purposes, they will be kept under constant surveillance and facedown or covered when not in use. Cover sheets are Standard Forms 703, 704, and 705 for, respectively, Top Secret, Secret, and Confidential documents. . Classified information will be discussed only when an unauthorized persons cannot overhear the discussion. Particular care should be taken when there are policies and procedures by which those functions are performed in relation to the public.

The FOIA requires publication in the Federal Register of information that affects the public; for example, descriptions of agency organization, functions, procedures, substantive rules, and statements of general policy. Additionally, materials such as opinions rendered in the adjudication of cases, specific policy statements, and certain administrative staff manuals must be made available for public inspection. All other Navy records-those not required to be published in the Federal Register or made available for public opinion-are subject to disclosure upon receipt of a proper request for access, unless exempt.

An agency record includes all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristic, made or received by an agency of the United States Government under federal law or in connection with the transaction of agency business and in the agency's control at the time the FOIA request is made. An agency record does not include the following items: . Objects or articles such as structures, parts from wrecked aircraft and ships, furniture, paintings, sculpture, three-dimensional models, and vehicles and equipment. . Anything that is not a tangible record such as an individual's memory or oral communications. . Computer software, if not created or used as primary sources of information about organizations, policies, functions, decisions, or procedures of the agency. . Personal records not subject to Navy creation or retention requirements, created or maintained primarily for a Navy employee's personal convenience, and not distributed to other agency employees for their official use. For example, a supervisor's personal notes on an employee's performance, not required to be maintained and used solely as a memory aid in preparing evaluations and then destroyed, are not an agency record.