BRIEFING TEAM LEADERS.- Shortly before the UNREP, the supply officer (or a designated officer in charge) usually calls for a meeting with all petty officers assigned as team leaders. During this meeting, the supply officer (or designated officer) briefs the petty officers on what is expected from each team, the materials they will handle, and approximately how long they are to be on station. Safety is also discussed in detail during the meeting. Team leaders are also made aware of expected receipts of hazardous material and what part their unit will be expected to participate in. Any peculiarities of the equipment involved are explained to the team leaders. They are informed of where and when to pickup and return all equipment that will be required for the UNREP.

DEBRIEFING TEAM LEADERS.- After the UNREP is completed, all supervisors and team leaders should meet to debrief the supply officer of any problems encountered during the operation. Recommendations should be submitted for corrections of procedures that did not go well during the UNREP so they will not be repeated in future operations. Any outstanding accomplishments and jobs well done should also be noted at this debriefing.

Receipt Processing

The Integrated Barcode System (IBS) is widely used for receipt processing on board aircraft carriers. The IBS is made up of hardware that includes personal computers, label printers, and scanners. The IBS Coordinator is assigned to manage the whole system while the Site Coordinators manage the IBS operations in each site or location. The IBS is an integral part in performing the Receipt in Process (RIP) procedures. When material is received on board, receiving personnel use the scanner to read the barcoded information on the receipt document. The information in the scanner is uploaded to a personal computer or copied to a diskette. This procedure allows recording of all material that was received on board and is awaiting processing of a matching stow or consignee copy. The only exception to using IBS for DTO receipts include materials for the following projects:

Not Mission Capable Supply/Partial Mission Capable Supply (NMCS/PMCS)

BROAD ARROW

Awaiting Parts (AWP)

Casualty Report (CASREP)

The S-6 division processes the NMCS/PMCS, BROAD ARROW, and AWP receipts through the NALCOMIS module. The receipt transactions are processed into NALCOMIS through conversation codes N613 and N615. After processing in NALCOMIS, these transactions must be randomly verifie~d to ensure they are posted to SUADPS ledgers or files. Receipt transactions for CASREPs are processed manually into SUADPS-RT by the S-1 CASREP coordinator.

Receipt File

All original copies of receipts for consumable items are maintained by the S-1 division. The S-6 division maintains files for all aviation depot level repairable (AVDLR) receipt documents. There are two separate receipt files. One file for stock and another for DTO receipts. The documents in the completed file are arranged in Julian date/serial number sequence.

Document Flow Control

The control procedures for moving material from the point of receipt to the storeroom or consignee may vary from ship to ship. However, each activity must

have a control procedure in place to account for incoming materials. Some materials require strict control or signature control. These materials include, but are not limited to, AVDLR, hazardous, controlled equipage, classified items, NMCS/PMCS/AWP, CASREPS, and registered mail. A quality assurance (QA) check ensures proper receipt processing and stowage procedures are performed.

MATERIAL EXPENDITURE

The expenditure of material is the act of removing a specific quantity of an item from the activity's stock records. The material is expended from the records when requested by an end-user or another activity, or disposed of as directed by higher authority. Expenditure is also used to keep the stock quantity in balance when stock material is lost or is no longer usable. In most cases, material is considered as no longer usable when its shelf life has expired or the material is damaged beyond repair. This section covers the various types of expenditures and procedures used to update the activity's records. The activity's records may be updated manually or through the computer system.

The AKs use the NALCOMIS to process material expenditures. The NALCOMIS is connected to a host computer (Electronic Interface) that records all transactions in the master file. The host computers include the following:

l Uniform Automated Data Processing System-Stock Point (UADPS-SP)

l UADPS-Level II

l Shipboard Uniform Automated Data Processing System-Real Time (SUADPS-RT)

The UADPS-SP and UADPS-Level II are used ashore. The SUADPS-RT is used aboard large ships.

TYPES OF EXPENDITURES

Material in stock is expended by issue, transfer, cash sale, loss by inventory, and survey transactions.

An issue is the physical act of turning over material to an end work center or supported unit as the result of a customer requisition. Activities using NALCOMIS submit a requisition by using the format in conversation code N601 or N602. This requisition will create a DD Form 1348-1 issue document for the available material. Upon receipt of proof of delivery (POD) copy in supply, the issue transaction is

completed by processing it through conversation code N615. Under SUADPS-RT, the material is requested through the material requirement internal (MRI) function.

A material transfer is the movement of an item from the custody and records of an activity to another activity or another stores account within the activity. Another activity includes a nonsupported ship, other supply officer, or shore activity. Material "cross deck" to another ship is a transfer. Transfers to another stores account within the activity include material movement from stock to ship's store. Transfers are recorded through the material requirement external (MRE) function of SUADPS-RT and classified into the following groups:

Transfers to end-use operating forces (DI X34)

Transfers to end-use ashore (DI X38)

Transfers to Defense Business Operations Fund (DBOF) activities (DI X37)

Off-load of excess material (DI X37)

Cash sales are processed by using document identifier (DI) X35. Material expended as a cash sale may be made to the following activities: U.S. Air Force and Army activities (includes sales of aviation fuels); Military Sealift Command commissioned ships (APA and 1 Q cognizance material only); merchant vessels and nonmilitary aircraft; other U.S. government agencies; foreign armed forces, vessels, and aircraft; and U.S. Coast Guard activities.

A survey is the expenditure of material when it is lost, damaged, or unserviceable for some other reason such as not ready for issue (NRFI) and not economical y repairable. Survey transactions are processed by using DI X43.