TRANSSHIPPER/HUB ACTIVITIES CTRF.-

This record contains information on receipts of NRFI DLRs from user activities. The records of receipt also include the corresponding "issue" when the NRFI DLRs are transshipped to the DRP/DSP. Some transshipper activities are also the DRP/DSP, in which case the NRFI DLR is taken up in F condition stock. These transactions are recorded in the transshipper's CTRF for reply to potential BK5 follow-up from the NAVICP. Transshipper activities respond to the follow-up by using the BK6 document.

Carcass Tracking Documents

When a transaction remains open in the NAVICP's CTR after the specified time frame, the NAVICP initiates a carcass tracking action. The first transaction the NAVICP sends is the BK1 follow-up inquiry to the requisitioner when the NAVICP CTR shows NRFI DLR turn-in is outstanding. The requisitioner is required to respond to the BK1 by submitting a BK2 document indicating the status of the NRFI DLR turn-in. Depending upon the response code on the BK2 document, the NAVICP CTR may close the record or process an additional billing.

If the NAVICP rejects the BK2 from the activity, the NAVICP will create a new document (BKR) with an appropriate reason code in record position 65. The BKR document is used by the NAVICPs to reject BK2 documents submitted by an activity for which neither a record of receipt nor shipment of an NRFI DLR is recorded. Consequently, the NAVICP will send the BKR document to the applicable activity.

If the activity does not provide an acceptable reply to the BKR, the NAVICP will send a BK3 document to

the activity. A BK3 is a notification of additional billing for the carcass value of the NRFI DLR. The activity may respond to the BK3 document with a BK2 reply if proof of NRFI DLR turn-in can be established; if not, the additional charge will stand.

The additional billing may be reversed by the NAVICP. If the NRFI DLR turn-in has been made, the NAVICP may process a reversal to the BK3 and notify the applicable activity. In this case, the NAVICP sends a BK4 (reversal of the additional billing notification) document to the applicable activity.

Carcass Track Aids

The automated supply system provides listings, printouts, and reports that help in the carcass tracking of DLRs. Since procedures change, you should familiarize yourself with the most updated versions and formats of these materials. Some of these carcass tracking aids are described in the following paragraphs.

INCOMPLETE DLR REPORT (IDLRR).- In an activity using the automated system, an external carcass tracking starts when a DLR is issued to a requisition with an exchange advice code. The referral of a DIU requisition (DI A0_) with an exchange advice code will also start external carcass tracking.

If the activity makes the issue to a supported unit (DI X31), the activity will be tracked for the carcass. If the issue is made to a nonsupported unit (DI X34), this unit or the supporting receiving activity for the unit will be carcass tracked.

When the issue or DTO requisition documents are processed, they will create a record for Report 57 in a DI B7A format. Report 57 is submitted to the NAVICPS monthly. The B7A document will not process to the Report 57 until the corresponding DTO receipt (DI X71) is processed. The B7A document will start the carcass tracking at the NAVICP Philadelphia and Mechanicsburg.

NOTE: For DI X34, the receiving activity's unit identification code (UIC) will be in the B7A for the NAVICP to carcass track the receiving activity and not the issuing activity.

When you process a DI X31 or A0_ (DTO) transaction, a BCM counter will be set in the computer system and a skeletonized BCM data will be generated. The skeletonized BCM data must be updated by you with firm shipping data and reinput to the computer. When the BCM is reentered to the computer, it will clear the BCM counter and record a

D6R document on the Report 57. When Report 57 is sent to the NAVICP, the document D6R will turn off carcass tracking to your activity.

Refer to the applicable automated systems procedures for producing the IDLRR and how to clear the records when the DLR flag is set.

DLR PRINT.- This document provides a DLR transaction report for carcass tracking and turn-in. The report will list selected repairable tracking file (RTF) records for which there is an off-ship requisition in the requisition file. It is also used as an internal report for carcass tracking audits. The computer system uses the DLR indicator settings to produce this report. In the basic requisition file, the DLR indicator of D means the item is a DLR and requires carcass tracking. The DLR indicator C means the item is a mandatory turn-in repairable other than DLR and does require carcass tracking. The DLR print consists of three parts. Part I is a list of RTF records with a DLR indicator of D. Part II is a list of RTF records with DLR indicator of C. Part III list those requisitions for DLR stock replenishment that have been deferred.

Labels for DLR Material

The purpose of the standardized labels throughout the DLR pipeline is to enhance DLR visibility. Proper identification of DLR items facilitates material movement and processing. The DLR labels are standardized (3" x 5" or 2" x 3") with a distinctive blue background and yellow lettering. These labels are available from the Navy supply system stock as NAVSUP Forms 1397 and 1397-1.