Pre-Expended Bin (PEB) Unit

The PEB unit is responsible for managing consumable items that are authorized to be pre-expended. Pre-xpended means the item has been

paid for by an appropriate account. Since the items are pre-paid, material issued to supported maintenance activities will not require another financial transaction. The PEBs are located in areas that are readily accessible to maintenance personnel. When feasible, PEBs should be located where they can be observed by PEB personnel to ensure their proper usage.

To be included in the PEB, the item must have a minimum demand frequency of three per month. The supply officer and the aviation maintenance officer are jointly responsible for determining the items to be added to or purged from the PEB. The total quantity of each item must not exceed an estimated 30-day supply. The PEB stock level requirements for the Metrology and Calibration Program are determined from usage data collected from metrology equipment recall cards by ASD. Items with a unit cost of $150.00 or less can be routinely included in the PEB. Eligible items with a unit cost over $150.00 will be authorized by the commanding officer.

The SRS is responsible for replenishing stock in PEB. The stock records are reviewed quarterly to ensure the items meet the demand frequency requirements. The items that do not have sufficient usage are purged and returned to the supporting supply department. As a minimum, any item that does not have a demand within the last 12 months is purged from the PEB.

Pilferable PEB items are retained within an enclosure with access limited to authorized personnel only. Various items are NOT authorized for inclusion in the PEB. These items are listed in volume 1, chapter 19, of OPNAVINST 4790.2.

The NALCOMIS conversation code N603 is used to initiate a requisition for replenishment of material for the PEB. This conversation code contains an option to produce the PEB requisition listing. Refer to the NALCOMIS user's manual for detailed information about conversation code N603.

Component Control Section (CCS)

The CCS performs repairable management functions in support of the Navy supply system. The CCS is responsible for accounting for repairable in storage, repair cycle, and holding areas within the organization. The CCS consists of four units. 'hey are the Document Control Unit (DCU), Local Repair Cycle Asset (LRCA) Storage Unit, Supply Screening Unit (SSU), and Awaiting Parts (AWP) Unit. The CCS is the direct link between the supply department and the intermediate maintenance activity (IMA).

The CCS manages repairable items by performing the following tasks:

l Stores and manages LRCA in controlled access areas near the aviation maintenance areas.

l Ensures that LRCA stock records used independently from the master stock item records are in agreement.

l Ensures the issue and control procedures are followed when processing requisitions.

l Receives and processes repairable from IMA.

l Manages repairable items in AWP and control requisitions for bits and pieces parts.

l Ensures all transactions affecting repairable item stock records are submitted to stock control.

l Ensures material reporting transactions for repairable are processed.

l Ensures proper workload priorities are assigned for repairable inducted for repair.

l Enforces management policies and procedures for all uninstalled or in-work DLRs, FLRs, and supply assets.

The CCS processes specific transactions as discussed in the following paragraphs.

PROCESSING EXPEDITIOUS REPAIR (EXREP).- TMS transaction is processed when a requisitioned repairable item is not available from stock. This procedure includes the removal of the item from the aircraft/equipment, immediate delivery and induction to IMA for repair, and the earliest return of the item to the customer. The NALCOMIS procedures include the following steps: . Customer orders repairable items by using conversation code N601, N249, or N251. Requirements submitted through conversation codes N249 and N251 must have approval on conversation code N252. These transactions increment the ERIOU quantity.

- Conversation code N668 status inquiry reads ERIOU.

- The system will print the EXREP turn-in notice at the designated printer.

- Conversation code N676 displays the ERIOU quantity of a particular NIIN, FGC, CAGE/PN, or owed by a particular organization. . The supply unit processing the EXREP requisition should forward the turn-in notice to MDU.

- The MDU will pickup the turn-in item from the requisitioner and deliver the defective item to AMSU.

- The defective item will be inducted by

AMSU into the repair cycle. Conversation code N675 DIFM inquiry shows the detail of item inducted. 

l The summary repairable stock status inquiry, conversation code N677, shows decrease in ERIOU quantity and increase in DIFM quantity.

- Conversation code N812 mailbox message generated by the maintenance process lists all completed MCNs.

- Conversation code N668 status inquiry reads LSC of JCRFI.

. Process return of component from DIFM by using conversation code N621.

- This transaction clears completed repair MCN from DIFM ER quantity and mailbox.

- This conversation code brings up issue select option to display outstanding DDSN.

- Verify that the transaction quantity has cleared by using conversation code N677.

- The system prints the DD Form 1348-1 if the LSC is ISSIP (for non-serial number controlled), ISSER (for serial number controlled item), or ISSMA (cross issue for UADPS site only).

- The transaction creates supply interface record(s),

- Conversation code N668 status inquiry reads LSC of ISSIP, ISSER, or ISSMA.

. Attach return-to-customer notice to the RFI component for delivery.

. The MDU delivers the RFI item to customer and returns the signed POD.

. Enter the issued quantity for proof of delivery by using conversation code N615. (Note: After processing in conversation code N615, the status inquiry in conversation code N668 should read COMPL.)

ISSUE PROCESSING.- The following issue procedures apply to non-serial number controlled repairable items. 

Customer orders requirements through conversation code N601, N249, N251, or N252 processing. These transactions will increase the IOU quantity.

- Conversation code N668 status inquiry reads ISSIP

- The DD Form 1348-1 (issue document) is printed at the designated printer location.

- The system prints a critical item notice when the RFI quantity reaches critical level.

- Use conversation code N677 to check on RFI and IOU quantity of the item. The transaction decreases the RFI on-hand quantity.

Forward the DD Form 1348-1 (issue document) to MDU for delivery of RFI item to the requisitioner. The MDU also picks up the turn-in from the customer and delivers the item to AMSU.

Enter the issued quantity for proof of delivery by using conversation code N615. (Note: Conversation code N668 status inquiry reads an LSC of COMPL.)

The defective item will be inducted by AMSU to the repair cycle.

- Conversation code N675 DIFM inquiry shows the detail of item inducted.

- Maintenance will perform repair flow processing and provide RFI or BCM status on the inducted component.

- Conversation code N812 lists all completed MCN for supply review.

Use conversation code N621 to clear the completed MCN from the DIFM quantity in conversation code N677 display and mailtbox message in conversation code N812.

If the item is confirmed BCM, it will decrease the DIFM counter and increase the due counter.

- Stock replenishment is performed if required.

- The system assigns replenishment DDSN and prints DD Form 1348-1 shipping document.

- Conversation code N671 inquiry displays stock due for the FGC.

- Conversation code N669 displays all outstanding DDSNs against the NIIN.

l If the item is confirmed RFI, it may be returned to stock or issued to an outstanding requirement.

l If the item is returned to stock, the transaction will decrease the DIFM counter and increase the RFI counter. This transaction is processed by ^{selecting N in} the SELECT ISSUE OVERRIDE in conversation code N621.

l If the item is to be issued to an outstanding requisition, select Y in the SELECT ISSUE OVERRIDE in conversation code N621. This transaction will decrease the DIFM counter and adjust the ER counter to SO counter.

- Conversation code N668 status inquiry should read ISSIP, ISSER, or ISSMA.

- The system prints DD Form 1348-1 issue document.

- The system creates supply interface records.

l Enter quantity for proof of delivery by using conversation code N615. (Note: Conversation code N668 status inquiry should read COMPL.)