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SUPPLY SUPPORT RESPONSIBILITIES Responsibilities for specific individuals and work centers within the supply department for material receipt processing are discussed in the following paragraphs. Supply Officer The supply officer is directly responsible for the entire receiving process. He or she delegates the responsibility for physical receipt of incoming stores, except for ship's store stock and food items, to the stores or material officer. Stores or Material Officer The stores or material officer reports to the supply officer on all matters pertaining to receiving. This includes, but is not limited to, material receipt preparation, material inspection, storeroom maintenance/integrity, UNREP, and transit shed/butler hut operations. Stock Control Officer The stock control officer reports to the supply officer, or to the stores or material officer on an aircraft carrier, on all matters pertaining to receiving. This includes, but is not limited to, receipt reversals, receipt reporting, financial inventory report (FIR) code imbalances, and receipt discrepancies. Leading Material Storekeeper The leading material Storekeeper is responsible for making sure incoming material is properly receipted, identified, inspected, segregated between stock and DTO, and distributed to the appropriate supply department storerooms or to other departments if the material is DTO. When the leading material Storekeeper is absent during normal working hours, the next senior material Storekeeper assumes the duties. In the performance of these duties, the leading material Storekeeper who has been delegated the responsibility for receiving incoming stores exercises direction over other Storekeepers and working parties assigned to assist in the receipt of incoming stores. The duty Storekeeper is responsible for making sure all material delivered to the activity after normal working hours, on weekends, or on holidays is receipted, identified, inspected, and placed in the designated receiving section or turned over to the requesting department if the material is DTO. When sufficient personnel in the duty section are available, stock material may be placed in the appropriate storeroom. The duty Storekeeper also makes sure receipted documents are properly marked and passed to the leading material Storekeeper on the following workday. All material and services received must be accompanied by a receipt document. When material is received without paper work, the receiving section personnel must immediately prepare a dummy receipt for processing. Incoming material should be accompanied by one or several receipt documents depending on the method of purchase, supplier, type of delivery, and government inspection requirements. Any document received with the material or service that contains enough information to process the receipt maybe used as a receipt document. Although a variety of receipt forms are used in receipt of material, the processing of all receipts is the same within the SUADPS-RT. DOD Single Line Item Requisition System Document (Manual), DD Form 1348 The DD Form 1348 (6-part) generally is used both as a requisition and receipt document for most materials transferred between nonautomated ships. Receipt for such transfer, when required by the issuing ship, is acknowledged on the white copy of the DD Form 1348 that accompanies the material. Receipt acknowledgement is always required on the requisitioner's hardback copy of the DD Form 1348 before it is placed in the material completed file. Receipt on the white copy and/or hardback copy of the DD Form 1348 is indicated by circling the quantity received and accepted and entering a receipt date and signature in the Remarks field as shown in figure 3-1. Single Line Item Consumption/ Requisition Document (Manual), NAVSUP Form 1250-1 The NAVSUP Form 1250-1 is used as a consumption document and as a requisition document by nonautomated ships. When the NAVSUP Form 1250-1 is submitted as a requisition to the parent tender, the white copy returned with the material is processed as a receipt invoice. Receipt is indicated by circling the quantity figure in block A and entering a receipt date and signature in data block 31 (or in data block 30
Figure 3-1.-DD FOrm 1348 (6-part) manual receipt. 3-3
Figure 3-2.-Single Line Item Consumption/Requisition Document (Manual), NAVSUP Form 1250-1.
Figure 3-3.-DOD Single Line Item Release/Receipt Document, DD Form 1348-1. if the item was ordered for stock replenishment incident to an issue) as shown in figure 3-2. DOD Single Line Item Release/Receipt Document, DD Form 1348-1 Receipts from shore activities and automated afloat units are done either on a DOD Single Line Item Release/Receipt Document, DD Form 1348-1, or an Issue/Receipt Release Document (IRRD). Examples of these receipt documents are shown in figures 3-3 and 3-4. When material is received on a DD Form 1348-1, the following procedures apply: 1. The quantity is circled if the quantity received is the same as that indicated on the document. If the quantity is different, the original quantity is lined out and the correct quantity is entered immediately above the original quantity and circled. 2. The date received and signature are entered in block 7. 3. Block N of the DD Form 1348-1 contains the security code for the item shipped, and card column 73 contains the material control code (MCC). Receiving personnel should be familiar with both MILSTRIP and local management coding and command instructions for controlled items. When the material is received on an IRRD, the following procedures apply: 1. The IRRD is designed to be used with shipboard LOGMARS processing equipment and is processed the same as procedures prescribed for DD Form 1348-1. 2. The security and MCC information is contained in the lower left portion of the IRRD and is used for receipt processing. Requisition and Invoice/Shipping Document, DD Form 1149 The Requisition and Invoice/Shipping Document, DD Form 1149, is normally used to requisition or receive specific materials or services such as repairs or rental equipment. When material or services are received on a DD Form 1149, a technical inspection by the ordering department is done, if required. The unique nature of the material received on the DD Form 1149 requires that receiving personnel be extremely careful when processing these receipts and thereby make certain material is safeguarded and properly
Figure 3-4.-Issue/Receipt Release Document (IRRD). 3-5 distributed. Figure 3-5 shows an example of how to fill out a DD Form 1149. After technical review and acceptance, receiving personnel complete the DD Form 1149 receipt document as follows: 1. Mark and circle the quantity in column D. 2. Date and sign the DD Form 1149 in the lower right portion of the document, but not over any existing information. |
 
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