Order for Supplies and Services, DD Form 1155

Receipts from commercial sources on an Order for Supplies and Services, DD Form 1155, are completed by circling the quantity in column 20 and entering the date and signature in block 26 (fig. 3-6). Proper processing of DD Form 1155 receipts requires a familiarity with the terms and concepts discussed in the following paragraphs.

Direct delivery. Blocks 13 and 14 of the DD Form 1155 indicate that the material and invoice will be sent directly to the ordering activity. In such cases, the ordering activity is responsible for both a quality and quantity certification, stating that the material was not only received but was also technically acceptable.

Receiving personnel are not normally qualified to make these technical judgments, so a technical specialist from the ordering department or unit is contacted to confirm acceptance before the DD Form 1155 has been completed. Figure 3-6 shows receipt for direct delivery on a DD Form 1155.

Fast pay procedure. Fast pay is defined as payment made to a commercial source based on proof of shipment by the vendor. This process is limited to items that are considered as not requiring technical certification at the destination. If the fast pay clause (clause 15) is indicated in block 16 of the DD Form 1155, receiving personnel need only receipt for the quantity received in block 26 (fig. 3-6). The quantity in column 20 must be corrected if different from the quantity actually received.

Figure 3-5.-Requisition and Invoice/Shipping Document, DD Form 1149. 3-6

Figure 3-6.-Order for Supplies and Services, DD Form 1155 (direct delivery/fast pay).

Figure 3-7.-Order for Supplies and Services, DD Form 1155 (indirect delivery).

Indirect delivery. When blocks 13 and 14 indicate that the material and the invoice will be sent to an ashore activity for transshipment to an afloat activity, the supporting ashore activity performs the technical inspection and confirms acceptance of the material. In this case, receiving personnel need only verify the quantity of material received (fig. 3-7).

Customer pickup. The procedure for obtaining material on a DD Form 1155 often involves a customer pickup when the ordering department goes directly to the vendor to obtain material. The supply officer must establish local procedures to make sure all material is picked up and the DD Form 1155 copy is removed from the bearer suspense file and processed through the receiving section.

Advance notification. The ordering activity receives advance notice for each DD Form 1155 purchase placed by another activity in response to a requisition. The advance package includes a copy of the DD Form 1155 and a preaddressed card entitled Report of Nonreceipt, Damage, or Nonconformance.

Report of nonreceipt, damage, or nonconformance. When material received under contract on a DD Form 1155 is damaged in shipment, not received within 60 days of the specified delivery date, or not technically acceptable (direct shipments only), the ordering activity completes and returns the report of nonreceipt, damage, or nonconformance document (fig. 3-8) received with the advance DD Form 1155 copy. Receiving personnel should then notify the procurement section to begin new procurement action if necessary.