FAST PAYMENT

The fast payment procedure is designed to encourage faster delivery of materials or services

Table 4-1.-Imprest Fund Purchase Log

to the government and to improve supplier relations by speeding payments to contractors for the small dollar value contracts. The fast payment procedure is particularly suitable when the consignee of the material or services is to an afloat unit or the designated activity is located in a remote or overseas area and the time required for processing would delay payment to the contractor.

Fast payment orders are prepared and issued on the Supplies or Services/Request for Quotations, DD Form 1155. All calls under a BPA that use the fast payment procedure may be confirmed by a DD Form 1155. The fast payment procedure clause in paragraph 14 of the reverse of the DD Form 1155 is incorporated in the purchase order by checking the appropriate box in block

16. The original and all copies of the DD Form 1155 should be marked FAST PAY in bold letters.

When you submit a requisition for purchase action and the contracting officer responds by placing a fast payment order with a commercial supplier, you will receive a copy of the purchase order and a preaddressed report of receipt, nonreceipt, or nonconformance postcard (fig. 4-1). The form is prepared within 10 days after receiving material that does not conform to the requirements of the order or call. When nonconforming supplies are received, a Report of Discrepancy, STD Form 364, is required and must be returned with the report.

Figure 4-1.-Report of receipt, nonreceipt, or nonconformance card. 4-7

PURCHASE ORDER-INVOICE- VOUCHER, STANDARD FORM 44

The STD Form 44 shown in figure 4-2 is a pocket-sized purchase order form designed for onthe-spot, over-the-counter purchases of supplies and services while away from the purchasing office or at isolated activities. It is a multipurpose form that can be used as a purchase order, receiving report, invoice, and public voucher.

Since the STD Form 44 does not contain any of the general clauses or provisions normally found on purchase orders, it is used only when the purchase method will not work.

Conditions for Use

The STD Form 44 may be used if all the following conditions exist:

. The amount of purchase does not exceed $2,500 (Exception: the amount of aviation fuel and oil purchased by pilots does not exceed $10,000). 

. Supplies and services are immediately available from contractor stocks in the local trade area or are readily obtainable from establishments in the local trade area regularly performing services of the type required. l One delivery and one payment are made.

Supplies or services purchased do not require technical inspection.

. The use of the STD Form 44 is determined to be more economical and efficient than the use of any other small purchase method. 

l The applicable decision of exception and necessary documentation have been made before procurement of a foreign item.

Preparation and Execution

An authorized individual prepares the STD Form 44 in quadruplicate. Although the title of the form includes the term Purchase Order, a STD ^{Form 44 is not executed before delivery or} performance by the contractor. For detailed instructions in the preparation of the STD Form 44, refer to NAVSUP P-560, chapter 13.

Distribution

After the completion of the purchase, copies 3 and 4 are returned promptly to the ordering activity. Copies 1 and 2 are given to the contractor at the time of purchase.

(Contractors should be instructed to submit copy 1 as an invoice to the disbursing activity indicated in the block entitled Agency Name and Billing Address.) Copy 4 is forwarded to the appropriate fiscal office for recording of obligations.

Figure 4-2.-Purchase Order-Invoice-Voucher, Standard Form 44.