CHAPTER 5 ^AVIATION MATERIAL MANAGEMENT

Basic concepts and guidelines for aviation material management are established to guarantee that requisitioning procedures are standard and properly used by all maintenance activities, a positive control is maintained for all accountable material, personnel and material resources are used to the maximum, and supply response to material demands is optimum.

These concepts and guidelines represent material management policies of the Chief of Naval Operations (CNO) for maintenance and supply personnel at all levels engaged in supporting the Naval Aviation Maintenance Program (NAMP). The impact of sophisticated weapons systems requires intensified material management by both maintenance and supply activities to improve turnaround time (TAT) of repairable through positive control and reporting procedures, to maintain accurate stock records (to reflect material availability, location, condition, and quantity), and to improve the quality of data input for material reporting.

This chapter covers some areas and responsibilities of the AK involved in aviation material management functions.

MATERIAL CONTROL CENTERS

Material control centers are contact points within maintenance organizations where requirements for parts and material are coordinated with the supply support centers (SSCs). Material control centers are functional areas within the maintenance organizations and are tasked with making sure maintenance requirements for parts and material are forwarded to the SSC in a timely and continuous manner and that parts and material received are quickly routed to the applicable work centers and not allowed to accumulate.

RESPONSIBILITIES

It is the responsibility of the material control centers to coordinate material ordering, receipt, and delivery. This is done to guarantee that the material ordered is the material required and that it reaches the work centers within the specified time frame. The material control centers provide material support to their cognizant organization by taking action as follows:

. Establishing delivery and pickup points for material as mutually agreed on by supply and maintenance and maintaining liaison with the supporting SSC on maintenance material matters to guarantee that the material needs of the organization are satisfied.

. Preparing documents for material required for operational support of weapons systems; for example, aviation fuel, lube oil, flight clothing, and material carried in service market outlets.

. Furnishing technical advice and information to the supply activity on the identity and quantity of supplies, parts, and material.

. Establishing procedures to ensure proper operation of toolrooms and the performance of tool inventories. . Making sure surveys are prepared in the event of loss, damage, or destruction of accountable material. 

. Keeping maintenance control advised of the overall supply situation and its effect on maintenance.

. Performing memorandum operating target (OPTAR) funding, accounting, charting, and budgeting of costs. A separate material control register is maintained for each OPTAR held.

l Maintaining adequate accountability of material and equipment on custody. 

. Maintaining inventory control of authorized allowances of material listed in the individual material readiness list (IMRL). 

. Validating not mission capable supply/partial mission capable supply (NMCS/PMCS) requisitions daily and maintaining (by aircraft bureau number) current NMCS/PMCS status records. l Performing an inventory of aircraft, with technical assistance, upon receipt or transfer, and making sure inventory log entries are made and inventory shortage listings are prepared and forwarded to maintenance control for inclusion in the aircraft inventory record (AIR). . Maintaining control and records to guarantee turn-in of defective components within established time frames.

ORDERING PARTS AND MATERIAL

Rapid communication between the material control code (MCC) and the SSC is effected through the use of data transmission equipment. The effective use of communication devices permits maximum coordination between supply and maintenance, thereby improving the overall material management program. Communication equipment may include telephones, radios, teletypewriters, and computers. When material or parts are ordered, material control should take action as follows: l Receive requirements from work centers, support areas, and so forth. 

l Forward requirements to the SSC using locally approved methods of communication. Make sure the data provided to the SSC is clear and legible and that a document number is assigned. 

l Enter the date and time that the material was ordered in the material control register to reflect the exact time of submission to the SSC. This time is required for determining accurate NMCS/PMCS start time and conducting followup inquiries. l When a repairable component is ordered, make sure the defective component is available for simultaneous exchange.

In some instances, it is not feasible or advisable to remove a repairable component until a replacement is in hand. The items in this category are identified in the Consolidated Remain-in-Place List (CRIPL). The responsibilities and procedures for establishing, maintaining, and modifying the CRIPL are in OPNAVINST 4420.25. Items identified in the CRIPL are the only authorized exceptions to the one-for-one exchange rule.

RECEIPT OR DELIVERY OF PARTS AND MATERIAL

Upon receipt of material or parts, material control has the following responsibilities:

. Receives the material and DD Form 1348 (or facsimile form) from the SSC material delivery unit. l Signs the DD Form 1348 hardback copy as a receipt (yellow, green, and hardback for repairable).

. Enters the date and time the material is delivered to the specified delivery point on the DD Form 1348 pink and hardback copies and in the material control register or request document facsimile. This time is required for determining accurate NMCS stop time. l Distributes received parts and material to the appropriate work center or work area.

. Obtains the signature of the work center personnel receiving the material on the DD Form 1348 pink copy and files the copy in the completed requisition file. 

. Turns in defective repairable CRIPL components within 24 hours.