UNSATISFACTORY ISSUES

Instances will occur when the supply response section (SRS) delivers material that does not satisfy the intended maintenance action. This condition arises when the wrong material is delivered, the material was improperly marked, or the material is determined to be not ready for issue (NRFI) on receipt. When these instances occur, the following actions should be taken: . Prepare a DD Form 1348-1 for turn-in using RECTYP 62.

. Notify the SRS that the material is ready for pickup. . Reorder the material, if required.

Turn-In of Defective Components

Repairable material must be removed from an aircraft and made available for turn-in when a replacement is requested, unless specifically authorized to remain in place by the CRIPL.

When the replacement CRIPL item is received, turn-in of the old item must be made within 24 hours. Supporting supply activities must strictly enforce the one-for-one exchange of repairable using the CRIPL to identify the authorized exceptions.

All defective repairable components must be wrapped with a cushioning material such as cellular plastic film (bubble wrap), PPC-C-795, class 1 or class 2, for short-term protection of equipment from handling and shock when the component is turned in to supply.

Under no circumstances may spare repairable components of any type, ready for issue (RFI) or NRFI, be allowed to be held in any activity, unless authorized by higher authority.

Handling and Preparation of Engineering Investigation or Quality Deficiency Report Material

Defective material awaiting engineering investigation (EI) or Quality Deficiency Report (QDR) disposition must be turned in to supply by the originating activities who will make sure the supporting supply department is an information addressee on the EI request/category (CAT) 

I QDR message. When material is submitted, the following actions must be taken: 

. Attach the visual information display system/maintenance action form (VIDS/MAF), EI request/QDR/SRC card, to the equipment being turned in. The material control must make sure the VIDS/MAF is marked EI or QDR with 3-inch red letters that do not obscure any data elements. 

l Special care must be taken to cap or package material immediately upon removal from the system to prevent corrosion, contamination, or other damage that may contribute to confusion or loss of possible cause factors.

. Do not try to disassemble any material. 

. Do not make any adjustments. 

. Do not perform any type of cleaning,

l If contamination is suspected, forward samples of the fluid in a clean, sealed container.

. Forward all failed fragments. Do not try to reassemble. Wrap fragments separately to prevent damage by movement of one against another.

. Package all material to at least the same level of protection as RFI parts. Material for investigation must not be transported loose in boxes or on truck beds or floors. It may not be packed with any other items. l Mark or tag each item with the control number provided by the cognizant field activity (CFA) if available.

The following procedures apply to supply departments forwarding material for investigation: l Conspicuously mark containers and all documents such as airbills, government bills of lading, Navy cargo documents, and so forth, with the words Engineering Investigation. Cite control number, naval aviation depot (NADEP) customer service, or as instructed by the CFA. 

l Register all parcel post shipments. 

l On the DD Form 1348-1 shipping document, stamp EI in 3-inch letters on the face without obliterating any vital data elements. In the Ship to block, enter the words Investigation Material and the control number.

The supply department may not retain the material longer than the 30-day time limit. This time limit allows adequate time for the maintenance engineering cognizant field activity (MECFA) to report shipment of the deficient material.

TOOL CONTROL PROGRAM

This program provides a means to rapidly account for all tools after completing a maintenance task, thus reducing the potential for foreign object damage (FOD).

The material control officer coordinates the tool control program (TCP) and guarantees tools are procured and issued in a controlled manner consistent with the approved tool control plan (TCPL).

TOOL CONTAINERS

The exterior of all toolboxes or rollaways used for maintenance must clearly identify the organization, work center, and tool container number. The tools contained in the toolboxes must be etched with the organization code, work center code, and the container number. Special accountability procedures must be established locally for those tools not suitable for etching; for example, jewelers' screwdrivers.

Each tool must be placed in a silhouetted container against a contrasting background. The silhouetted tool outline highlights each tool location within the container. Those containers not silhouetted must contain a diagram of the tool locations. Additionally, they must include a separate listing of tools in calibration or requiring replacement.

AIRCRAFT INVENTORY RECORD

The AIR is used to establish a formal, continuous chain of accountability for specific equipment installed on or designated for use on any aircraft. The AIR is applicable to all aircraft and lists selected material and equipment accountable by all Navy organizations that are assigned or physically possess operational aircraft. The AIR is prepared by the aircraft manufacturer and is delivered with each individual aircraft.

Aircraft Transfer and Acceptance

When an aircraft is to be transferred on site, designated inventory teams from the transferring and accepting activities jointly inventory the aircraft and record, in the appropriate column of the AIR Equipment List, OPNAV Form 4790/111, the quantity of each item on board the aircraft at the time of transfer. The AIR Shortages, OPNAV Form 4790/112, is completed to identify shortages of AIR items and mission essential subsystems matrix (MESM) related equipment that are not available for transfer, concurrent with the aircraft.

When a ferry pilot is required to effect an aircraft transfer, two inventories are made-one before the ferry flight by the transferring activity and one on completion of transfer by the accepting activity. The ferry pilot does not participate in the inventories except to accept custody of pilferable and classified equipment from the transferring activity and to transfer custody of the items to the accepting activity.

AIR items that cannot be placed on the aircraft for transfer are shipped separately marked as AIR Equipment for Aircraft Bureau Number (BUNO). A note to indicate such shipments is made in column E of the AIR equipment list opposite each affected equipment.

Immediately upon receipt of notification of transfer, the transferring activity inventories all equipment specifically assigned to the aircraft (AIR and MESM equipment), including all items that cannot be placed aboard the aircraft for transfer, and then lists such equipment on a DD Form 1149. This loose equipment is turned in to supply for appropriate shipment to the receiving activity. A receipt copy of the DD Form 1149 is attached to the AIR and one is retained by the shipping activity for the record.

When an aircraft is delivered to a depot or contractor facility and is scheduled to be returned to the same organization after special depot level maintenance (SDLM), testing, or special projects, items not requiring rework or required by an activity for testing or special projects are retained by the current reporting activity. All removals should be appropriately noted on the OPNAV Form 4790/112 to relieve the depot or other activity of accountability requirements. The OPNAV Form 4790/104 is certified during the transfer action.

When an aircraft is transferred via a depot or contractor program, the transferring activity ships only the minimum of essential AIR items noting all shortages on the OPNAV Form 4790/112. The remaining equipment is shipped to the receiving activity 30 days before the scheduled depot or contractor completion date. The OPNAV Form 4790/104 is certified during this transferring action.

AIR Shortages

When shortages of inventory items are revealed in preparing an aircraft for transfer, every effort should be made to locate the items or effect replacement before transfer. However, transfer of the aircraft must not be delayed pending replacement of the items.

Before transfer, an OPNAV Form 4790/112 is prepared, listing all missing AIR- and MESMrelated items. The original signed copy of this form is retained by the transferring activity as a permanent record of transfer. A second copy of the form remains in the AIR and is delivered to the accepting activity. A third copy of the form is forwarded to the aircraft controlling custodian/type commander (ACC/TYCOM) of the transferring activity. In case of an aircraft transfer between ACCs/TYCOMs, the third copy of the form is forwarded to the ACC/TYCOM of the accepting activity. A fourth copy is forwarded to the appropriate commander, fleet air (COMFAIR); the commanding general, Marine air wing (CGMAW); and the functional wing/commanding general, Marine brigade (CGMARBDE).

For the AIR shortages to be related to any specific inventory or transfer transaction, the following mandatory entries are made on the OP-NAV Form 4790/112: 

. Name of transferring/receiving activity 

. Equipment check/certification number 

l Date 

. Signature of the inventorying activity's commanding officer or representative authorized to sign by direction

When shortages are discovered on receipt of an aircraft and are not properly recorded in the AIR, the receiving organization itemizes shortages and submits a list of such shortages within 10 working days after receipt of the aircraft to the organization from which the aircraft was received.

The transferring organization takes the following action within 15 working days after receipt of shortage identification:

. Furnishes vouchered turn-in documents or furnishes shipping data indicating shortages are en route. 

. If the transferring activity is unable to locate or justify missing items, an explanatory statement signed personally by the transferring activity's commanding officer is forwarded to the accepting activity indicating the authority for shortages; for example, the report of survey.

In all cases, authority for transferring aircraft with shortages must be obtained from the ACC/TYCOM before aircraft transfer.