AMMUNITION MASTER STOCK RECORD CARD

The Ammunition Master Stock Record Card, NAVSUP Form 1296, is used to record all pertinent data for each NALC carried within an activity or ship. These cards are yellow in color and are designed for filing in

Figure 17-19.-ATR showing modified report. 17-36

a McMillan binder or KARDEX file. They should be filed in alphanumeric sequence by NALC. The Ammunition Master Stock Record Card is very important because it provides you with a complete history of each NALC from the day it was received. However, the information on these cards is only as accurate as the information entered on them. It is extremely important that you enter data on these cards accurately.

The preparation of the Ammunition Master Stock Record Card, NAVSUP 1296, is discussed in the following paragraphs. An example of NAVSUP 1296 is shown in figure 17-20.

BLOCK 1 (ENTRY DATE). Enter the five-digit Julian date on which the transaction occurred.

BLOCK 2 (DOCUMENT NUMBER). Enter the Service code and Unit Identification Code in block 2a (ACTIVITY), the Julian date in block 2b (DATE), and the serial number in block 2c (SERIAL) from the receipt document, issue document, or outstanding requisition document, as applicable,

BLOCK 3 (TRANSACTIONS). Enter the type of transaction (receipt, issue, expenditure, etc.). For block 3a (TYPE), refer to NOCINST 8010.2, chapter 8, section 5, attachment F, for the appropriate code. Block 3b indicates the quantity of transactions listed in block 3a.

BLOCK 4 (ON-HAND BALANCES). Enter the on-hand balances for each condition on board. Block 4a will contain "A" condition material. Blocks 4b through 4e will be filled in with Condition codes as appropriate.

BLOCK 5 (ATR SER). Enter the three digit transaction report number from the ATR in block 5.

BLOCK 6 (QUANTITY DUE IN). Enter the quantity on order but not yet received.

BLOCK 7 (UNEXPENDED TRAINING ALLOWANCE). Enter the number of rounds available for training for the remainder of the fiscal year. You must compute this number by subtracting the training expenditures (as they occur) from the unexpended training allowance.

Figure 17-20.-Example of a blank Ammunition Master Stock Record Card (NAVSUP Form 1296).

BLOCK 8 (PACKAGING REMARKS). Enter the pertinent packaging information, such as 2,000 rounds/case or 50 rounds/box. This entry is not absolutely necessary but is beneficial when you have to do an inventory.

BLOCK 9 (ALLOWANCE). Enter the shipfill, mission, load, or cargo load allowance, as applicable. It is possible for a particular NALC to be applicable to two or more allowances. When this situation exists, you must maintain a separate Ammunition Master Stock Record Card for each allowance category. For example, there are presently 20,000 rounds of AO11 authorized aboard the ship. The allowances are 10,000 rounds as shipfill allowance, 5,000 rounds as mission allowance, and 5,000 rounds as load allowance. Although all 20,000 rounds were received in the same shipment and stowed in the same magazine, you still must initiate one Ammunition Master Stock Record Card for each of the three allowance categories. You must ensure expenditures are posted to the correct Ammunition Master Stock Record Card within the correct allowance category.

BLOCK 10 (90% OF SHIPFILL ALLOWANCE). Enter the quantity that represents 90 percent of the applicable shipfill allowance (this is for shipfill allowance only). For example, when the shipfill allowance permits an allowance of 20,000 rounds aboard, you are required to maintain an on-hand balance of 18,000 rounds.

BLOCK 11 (ANNUAL TRAINING ALLOWANCE). Enter the annual training allowance, as appropriate.

BLOCK 12 (LOGISTICS CODE). Enter the NALC as shown in the Stock List of Navy Ammunition, TW010-AA-ORD-010/NAVAIR 11-1-116A.

BLOCK 13 (COG). Enter the appropriate cognizance symbol.

BLOCK 14 (NIIN/NOMENCLATURE). Enter the nomenclature and other information, such as the NSN.

BLOCK 15 (MATERIAL CONTROL CODE). Enter the MCC if a SLIT reportable item (B, C, E).

BLOCK 16 (ACC). Enter the appropriate activity Classification code, as discussed previously in this chapter.

BLOCK 17 (DOT). Enter the DOT hazard class as indicated in the Navy Transportation Safety Handbook For Hazardous Materials, NAVSEA OP 2165, volume 2.

BLOCK 18 (NEW). Enter the net explosive weight (NEW) in this block. NEWs can be found in the Navy Transportation Safety Handbook For Hazardous Materials, NAVSEA OP 2165, volume 2.

BLOCK 19 (STOWAGE LOCATION). Enter the appropriate building or magazine number where the materials are located

BLOCK 20 (CG HAZ CL). Enter the Coast Guard hazard class as indicated in the Navy Transportation Safety Handbook for Hazardous Materials, NAVSEA OP 2165, volume 2.

Figure 17-21 is an example of an Ammunition Master Stock Record Card with several types of actions posted. A few of these entries are discussed in the following paragraphs. The actions discussed are identified in Block 1 (ENTRY DATE) as follows:

BALANCE FORWARD. The balance forward line indicates the beginning on-hand balance is 746. Of the 746, none are unserviceable, 150 are allotted for training, and none are on order.

ENTRY DATE 84312. This entry indicates that 63 rounds are expended under a type F (training) expenditure. You must deduct the 63 rounds expended from the serviceable on-hand total. This leaves a total of 683 rounds. Since this is a training expenditure, you must also deduct 63 rounds from the unexpended training allowance. This leaves a total of 87 rounds. Now, the ATR serial number on which the transaction was reported is entered. The second entry date of 88312 indicates that 63 rounds are on order (block 6).

ENTRY DATE 84350. This entry indicates that the 63 rounds ordered on 84312 have been received. You should enter the document number, the amount received, and add the amount received to the serviceable on-hand total (receipt) in the appropriate blocks. Also, you must enter the ATR serial number on which this transaction was reported.

ENTRY DATE 84353. This entry indicates that a notice of ammunition reclassification (NAR) was received. The NAR number is 472-76. This number should be entered in blocks 2a, 2b, and 2c. This particular NAR indicates that Lot BE-68-SJ-55 is suspended. You should refer to the ammunition lot/location card to verify that this particular lot number is aboard. Ammunition lot/location cards are discussed later in this chapter. In this case, there are 21 items aboard with this lot number. Therefore, you must add a total of 21 items to the unserviceable/suspended on-hand column and subtract a total of 21 items from

Figure 17-21.-Example of an Ammunition Master Stock Record Card (NAVSUP Form 1296) with several types of actions posted.

the serviceable on-hand column. You must also enter the ATR serial number on which this transaction was reported.

ENTRY DATE 85089. This entry indicates the 21 unserviceable/suspended items that have been off-loaded. You should enter the document number on which the material was shipped in blocks 2a, 2b, and 2c. Enter the amount off-loaded in block 3b (QUANTITY). Then, deduct the amount issued (21) from the unserviceable/suspended on-hand balance (21). This leaves an unserviceable/suspended on-hand balance of zero. You must also enter the ATR serial number on which this transaction was reported.

ENTRY DATE 85135. This entry indicates that 707 rounds were off-loaded. You should enter the document number on which the material was shipped in the appropriate blocks. Enter the quantity shipped in the issued column. Now, deduct this amount from the serviceable on-hand balance. This leaves a remaining balance of zero. The unexpended training on-hand balance is also zero because it was included in the serviceable on-hand balance.

You can see there is a close relationship between the ammunition stock record cards and the ATRs. ATRs are filed by serial number. Each transaction reported on an ATR is posted on the Ammunition Master Stock Record Card, along with the applicable ATR serial number. Therefore, any transaction regarding a particular NALC can be verified quickly and efficiently.