LEARNING OBJECTIVE : Recognize MILSTRIP requisition procedures and how they are used for material receipt, custody, and stowage.

MILSTRIP uses coded data for processing requisitions with automatic data processing equipment. No matter what type of requisitioning document you use, use extreme care in selecting and entering the coded data elements. These codes apply to all levels of supply. Although they are too numerous for all to be included in this chapter, the codes can be found in the appendices of NAVSUP P-485. The following general rules apply to MILSTRIP requisition:

Enter data by ball-point pen or typewriter. Do not use pencil; pencil marks can cause errors when the requisition is processed through mark sensing equipment.

Data should be entered between the "tic" marks on the form. However, it is mandatory that entries be included within the data fields to which they pertain.

To eliminate confusion between the numeral zero and the letter "O," use the communications zero (f) on MILSTRIP requisitions when zeros are applicable.

Specific details for completing DDForm 1348 and NAVSUP Form 1250-1 can be found in NAVSUP P-485.

MATERIAL RECEIPT, CUSTODY, AND STOWAGE

For every procurement action taken, there is a receipt action that follows. Once the supplies are received, they must be identified, checked, and distributed to the appropriate storeroom or department, and documentation as to their receipt, custody and stowage must be accomplished.

Material Receipt
As in every situation, responsibility for actions taken must be assigned to key personnel. In the receipt of government-owned materials, responsibility for receipts takes on an added importance because of the many types of material receipts and the required accountability.

Receipt Documentation
There are several types of receipt papers, and which type is used depends upon the manner in which the material was requested, the issuing activity, and the modes of transportation used in delivery. The most commonly encountered receipt is the DoD Single Line Item Release/Receipt Document, DD Form 1348-1, (fig. 13-6). Regardless of the type of receipt document, the end-use receiver must

1. date the document upon receipt,
2. circle the quantity accepted, and
3. sign the document to indicate receipt.

Receiving Procedures
Small quantities of stores received on a daily basis require no special preparations for receipt. Stock large quantities of stores in a central area out of the traffic flow and hold there until preliminary identification and package count are completed. Then sort them according to the department or storeroom to which they will be distributed.

Report of Discrepancy
Item or packaging discrepancies attributable to the shipper (including contractors, manufacturers, or vendors) should be reported on the Report of Discrepancy (ROD), SF 364, by the receiving activity. The purpose of the ROD is to determine the cause of the discrepancy, effect corrective action, and prevent recurrence. When both item discrepancies and packaging discrepancies are noted on the same shipment, both blocks on the top of SF 364 should be checked and the types of discrepancies noted. The types of discrepancies required to be reported are described in chapter 4 of NAVSUP P-485. Detailed instructions for preparing and distributing of RODsare contained in the current version of SECNAVINST 4355.18.

Custody
The term custody refers to the responsibility for proper care, stowage, and use of Navy material and records pertaining to such. Stored material is required to be kept under lock and key, except when the material is too numerous or too large to make such stowage impractical. Lock storeroom spaces securely when not in use.

Stowage
Material in storerooms and other designated stowage areas should be arranged to

ensure maximum use of available space,
provide orderly stowage and ready accessibility,
prevent damage to spaces or injury to personnel,
reduce the possibility of material loss or damage,
make it easy to issue the oldest stock first, and
make it easy to inventory.
The preceding criteria and a "common-sense" approach will enable storeroom personnel to achieve stowage efficiency. To the maximum extent that available space permits, you should adhere to the following guidelines when stowing material:

Locate heavy bulk material and materials handling equipment near hatches or doors to minimize the physical effort required for loading, stowage, and breakout.

Figure 13-6.-DoD Single Item Release/Receipt Document, DD Form 1348-1.

Locate light bulky materials in storerooms with high overhead clearances for maximum use of available space.
Segregate materials that are dissimilar in type or classification.

Locate frequently requested materials as close as possible to the point of issue.
Locate shelf-life items in a readily accessible area to facilitate periodic screening.
Install appropriate stowage aids (flashlight, paper, and pencil) in spaces where they are readily accessible.
Make aisles at least 30 inches wide, if possible.
Arrange material with identification labels facing outward to make issue and inventory easy.
Avoid multiple locations for the same item.
If you follow the preceding criteria and guidelines, you should have no problems in maintaining your spaces and issuing and inventorying materials.