OFFICIAL PUBLICATIONS AND DIRECTIVES

LEARNING OBJECTIVES: Explain the importance of proper handling, correcting, and using of official publications. List the publications that are usually maintained by Navy security departments.

Handling, correcting, and using official publications and directives are routine, but important, duties of the MA. Much of the efficiency of any security department depends upon the condition of its official publications and directives, their accessibility, and how well you know how to use them.

You will be expected to identify the various publications by title and by appearance and to have a general idea of the content of each and the procedures to which it is related. If necessary, have a system for checking the publication out to those authorized to use it so you will always be able to locate it. If it is classified or registered, you should follow appropriate instructions for its handling.

Changes and corrections are made by inserting new pages, removing obsolete pages, or making pen-and-ink changes in the existing book. A publication that is not up to date, or one that has been changed incorrectly, is useless, because it can give wrong directions.

When a list of effective pages is included with a change, check all pages against the checklist. 'This procedure determines whether or not your publication is current.

You will use the various publications and directives increasingly as you learn your job. They are the References to which you will turn for information about correct procedures. In any billet, you need the answers to numerous questions. You cannot possibly remember all these answers and, in fact, you should not try to do so. Instead, you should know where to locate the information. The better you know your official publications and directives, the quicker you will be able to find what you need.

The following publications usually are maintained by Navy Security departments: l United States Navy Regulations, 1990- This publication outlines the organizational structure of the Department of the Navy (DON) and issues the principles and policies by which the Navy is governed. It is published in loose-leaf form and kept in an adjustable binder so changes may be inserted as necessary. The Chief of Naval Operations (CNO) is responsible for making changes as approved by the

Secretary of the Navy (SECNAV) to Navy Regulations. l Manual for Courts-Martial, United States, 1984 (MCM)- By enacting the UCMJ, Congress established a single set of laws for administering justice to all the armed forces. The MCM consists of five parts: Part I-the Preamble; Part II-the Rules for Courts-Martial (R.C.M.); Part III-the Military Rules of Evidence (Mil.R.Evid or M. R.E.); Part IV-the Punitive Articles; and Part V-Nonjudicial Punishment Procedures.

Part II (R.C.M.) governs the procedures and punishments in all courts-martial and, whenever expressly provided, preliminary, supplementary, and appellate procedures and activities. Part III (M.R.E.) is construed to (1) secure f airness in administration, (2) eliminate unjustifiable expense and delay in court-martial proceedings, and (3) promote growth and development of the law of evidence to the end that the truth may be learned and proceedings justly determined. Part IV, the Punitive Articles, addresses all the punitive articles of the UCMJ. Each article includes the text of that particular article, an explanation of the article, the elements of the offense, any lesser included offenses, the maximum punishment for the offense, and a sample specification for the article. l Manual of the Judge Advocate General (JAGMAN), JAGINST 5800.7-The JAGMAN contains regulations for the DON. It is prepared by the Judge Advocate General of the Navy and covers issues such as administrative investigations; Article 138 complaints; Article 139 investigations; release of government information; delivery of service members; service of process and subpoenas; authority of armed forces personnel to perform notarial acts; legal assistance; claims regulations; international law; customs requirements; admiralty claims; environmental protection; and payments due mentally incompetent members, physical examinations of such members, and trustee designations.

l The United States ^{Navy Uniform} Regulations- This publication is prepared and distributed by the Chief of Naval Personnel. It describes and lists the various uniforms for personnel in all categories, lists the uniforms required, and contains lists of articles worn or used together. It also describes occasions when the various uniforms should be worn; methods of wearing medals, decorations, ribbons, rating badges, and special markings; and gives notes on the _{care of the uniform.} Changes are issued by the Commander, Bureau of Naval personnel as changes in uniforms occur. l The Department of the Navy Correspondence

Manual, SECNAVINST 5216.5-This manual is prepared and approved in the Office of the Secretary of the Navy. It contains instructions for preparing letters, endorsements, memorandums, and messages. Instructions cover all parts of correspondence such as address, subject, References, paragraphing, and signature, together with directions for assembling correspondence for signature and mailing. l Standard Organization and Regulations of the

U.S. Navy (SORM), OPNAVINST 3120.32. This publication is issued by CNO. It issues regulations and guidance governing the conduct of all members of the U.S. Navy. These regulations use two types of print-the material printed in uppercase is regulatory, and the material printed in plain type is for the guidance of commanders, commanding officers (COs), and officers in charge (OICs). These regulations apply to each member of the Navy individualy. Violation of any provision of these regulations is punishable under the UCMJ. l Department of the Navy Information and

Personnel Security Program Regulation, OPNAVINST 5510.1- This publication is issued by CNO and is commonly referred to as the Security Manual. Its provisions apply to DON military and civilian personnel and activities. The Security Manual provides personnel with regulations and guidance for classifying and safeguarding classified information and for personnel security. l Standard Navy Distribution List (SNDL)- The

SNDL is published by the CNO and provides for the proper addressing and distribution of mail to all activities of the DON and provides a central distribution system for directives and correspondence. The SNDL is published in two parts, and each part is issued separately. Part 1 is often referred to as the yellow pages and is entitled Standard Navy Distribution List, Operating Forces of the Navy, Unified and Specified Commands, U.S. Elements of International Communal,

OPNAVINST P09B2-107. The SNDL listings are identified by a two-digit number for each major group followed by one or more letters for each subgroup. Part 2 of the SNDL, contained in the publication Catalog of Naval Shore Activities, OPNAVINST PO9B2-105, provides distribution lists for the Navy Department and all shore activities of the Naval Establishment. Each symbol represents a type of naval activity.

Revisions and changes to the SNDL are issued periodically, normally on a quarterly basis, by CNO. When issued, changes are of two types: page changes in the form of a supplement and serial changes. The supplements are sent to all commands, but serial changes are provided only to commands handling large volumes of mail that require up-to-date information. l United States Navy Physical Security and Loss

Prevention Instruction, OPNAVINST 5530.14. This instruction is prepared and distributed by the Office of Chief of Naval Operations. It establishes policy, provides guidance, and sets forth uniform standards for security measures to physically safeguard Navy property and material at Navy shore activities. This instruction was formerly known as the Physical Security Manual. . Corrections Manual. This manual is prepared

and distributed by the Office of the Secretary of the Navy. It sets forth the basic policies, standards, and procedures for the operation of Navy confinement facilities. l Navy Law Enforcement Manual. Developed by

NCIS, this will be one of your more important References as it will provide policy guidance and standardize procedures for Navy law enforcement activities. . Flags, Pennants, and Customs, NTP 13, and U.S.

Navy Regulations, chapter 12. These two sources contain complete information concerning honors and ceremonies.

l Other manuals. Certain commands have manuals dealing with technical subjects involved in their respective functions. If you are assigned to a department where one of these manuals is used, you should become acquainted with the format and general content.

SUMMARY

In this chapter, we looked at the organization structure of Navy law enforcement units and the

planning necessary for a Navy law enforcement operation. Work simplification was also discussed and several techniques for improving work methods were pointed out. Next, we considered crime prevention and the crime prevention survey. In the section on statistics, we examined how an accurate compilation of statistical data can help in the law enforcement effort. The most common forms and records used by Navy law enforcement were covered next, followed by the official publications and directives that are usually maintained by security departments.