VERTICAL BAR (COLUMN) CHART.-

Another chart frequently used to depict enforcement data is the vertical bar or column chart (fig. 18-5). This chart is also used to depict numerical values of a given item over a period of time. The chart is simple to construct and readily understood. The vertical bar chart is preferable to the curve chart when a sharper delineation of trend is to be shown.

PIE (SECTOR) CHART.- The circle graph or pie chart (fig. 18-6) compares various components with each other and with the whole. This chart serves to direct attention to extreme areas.

The primary disadvantage of the pie chart is that, if many segments are involved, the chart will appear _confusing. The small sections of the chart will be difficult to label in a case of that type. A bar chart is recommended when dealing with many components.

Frequency Distribution Table

The frequency distribution table (fig. 18-7) is considered an essential element of selective _{enforcement planning.} The primary purpose of this table is to show the number and time or place of violations by category. In figure 18-7, the frequency distribution table is used to depict the number of apprehensions and type of offenses committed by personnel in various units during a 1-month period. This table may easily be applied when working with traffic statistics or major crimes.

Figure 18-5.-Vertical bar (column) chart.

Figure 18-6.-Pie (sector) chart.

Spot Map

The spot map is another way of graphically presenting data pertaining to frequency, type, and location of accidents or incidents. This chart is also considered to be an essential element of selective enforcement planning. A map of an area is mounted on a board capable of holding pins that are stuck into it. Locations of accidents or incidents are indicated by pins stuck into the map at the location where the incidents or accidents occurred. Different types of accidents or incidents (such as injuries or fatalities) maybe depicted by different colored pins or ones with different markings. The spot map may be used as a yearly record and, if photographed, maybe compared with succeeding years.

RECORDS AND FORMS

LEARNING OBJECTIVES: Explain the importance of accurate records and reports. List the generic names and basic uses of the forms employed in Navy law enforcement.

Records and reports within a security department are of great importance in maintaining efficiency. They must be accurate, concise, and complete at all times. They are discussed in this chapter to acquaint personnel newly assigned as MAs with the large amount of legal

Figure 18-7.-Frequency distribution table. Monthly report of apprehensions.

and administrative paper work required to record all facets of law enforcement operations efficiently.

The NCIS has developed a manual for filling out the standard forms used by security departments to be used throughout the Navy called the Reports and Forms Preparation Guide for the Navy Security Force. The use and preparation of these forms are also discussed in the Law Enforcement Manual, OPNAVINST 5580.1, also developed by NCIS. Some of the most common forms, their generic names, and basic uses are as follows: 

. Incident/Complaint Report. Used to record all incidents, complaints, and traffic accidents. 

l Voluntary Statement Form. Used when taking a written statement from a complainant, witness, or other interested party other than a suspect. 

l Military Suspects Acknowledgment of Rights Form. Used before to an interrogation or when taking a written statement from a military suspect. 

l Civilian Suspects Acknowledgment of Rights Form. Used before to an interrogation or when taking a written statement from a civilian suspect.

l Evidence/Property Custody Document. Used to record and maintain a chain of custody for evidence and valuables received by a Navy law enforcement activity.

. Evidence Tag. Used to mark and identify specific items of evidence. 

. Record of Authorization for Search (formerly called Affidavit for Search Authorization and Command Authorization for Search and Seizure). Submitted to the commanding officer or other person of authority to authorize a search (a basis for a command-authorized search).

This form, when completed by a person in authority, is your authorization to conduct a search of a specific person or place and to seize specific items. 

. Consent Search (formerly called Permissive Authorization for Search and Seizure). Used to conduct a search of a peron, or that person's property who has given voluntary consent to be searched. 

. Desk Journal (formerly called a desk blotter). 

Used to record a chronological record of all incidents, reports, complaints, and so forth. Maintained at a patrol or security headquarters. l Interview/Interrogation Log. Used to record personal data of persons interviewed or interrogated and all pertinent facts of the interview or interrogation. 

l Lineup-Acknowledgement and Waiver of Rights. Used when a lineup is conducted of a suspect who chooses not to consult with an attorney or have one present during the lineup. 

. Telephonic Threat Complaint. Used to record and report any bomb threats and or other threatening communications received by telephone. This form should be kept close to the telephones. 

. Traffic Accident Report. This is a supplement to the Incident/Complaint Report (ICR) and is used in all instances of traffic accidents involving Navy vehicles or on Navy property. An ICR must also be completed with a narrative report of the accident in block 17 of the ICR form. 

. Operator's Report of a Motor Vehicle Accident Report. This form should be in all Navy-owned vehicles at all times. The driver uses this form to report any accidents involving the Navy vehicle they are driving. This form should be completed at the accident scene, if at all possible.

. Alcoholic Influence Report. Used when there is alcohol involvement in incidents and accidents. If an apprehension is made, this form should be completed and listed as an enclosure on page 3 of the ICR. 

l Complaint of Stolen Vehicle. Used to report the theft of a privately owned motor vehicle from a naval installation. It should be used in conformity with local NCIS policy and procedures. 

l Vehicle Report. Used to report any situations in which security department personnel take physical possession of a privately owned vehicle (POV), under provisions of chapter 6, OPNAVINST 11200.5.

. Forensic Examination Report. Used to transfer evidence to another agency on a temporary basis, normally for laboratory examination purposes. See appendix II.

. Field Test Results. Used to report the informal screening test performed on a suspect regarding a _{controlled substance.} Formal laboratory analysis should be conducted if the information is to be used as evidence in court. 

 . Customer Consent and Authorization for Access to Financial Information. Used when an official investigation is being conducted and the investigator or agency requires an individual's financial records. Individuals must be advised of their rights under the Rights to Financial Privacy Act of 1978 prior to signing. 

. Authority to Release Medical Information and Records. Used to obtain records and information from civilian medical facilities. Individuals must personally sign this form to authorize release of their records.

. Abandoned Vehicle Notice. This multicopy form is used to provide written notice to the owner of a POV pending impoundment action by the security department. 

. Abandoned Vehicle Removal Authorization.

This multicopy form is used when the decision is made to tow a POV under provisions of chapter 6, OPNAVINST 11200.5. Normally the removal would be authorized by the security officer, chief of police, or other designated personnel within the security department. Check local standard operating procedures (SOP) for specific guidance.

m. Vehicle Impoundment Report. This multicopy form is used after a POV has been towed for a violation under the provisions of chapter 6, OPNAVINST 11200.5, as a record of action. This form should be used whether the vehicle was towed by contracted (commercial) tow service or installation's public works center (PWC). 

. Notice of Vehicle Impoundment. This multicopy form is used to provide written notice to the owner of a vehicle regarding impoundment and possible disposal if the owner fails to take action to reclaim the vehicle. 

. Law Enforcement Communications Log. This form should by kept by the security department's dispatcher to record all significant radio transmissions during a 24-hour period. 

. Field interview card. Completed by security force personnel when they make contact with individuals under suspicious circumstances or in unauthorized locations.