Procedures for QA inventories and inspections are in pertinent technical publications and must be followed in the verification of the quality of mines and associated materials. Commitment to these procedures is essential to readiness. The following paragraphs discuss inventories; receipt inspections; preshipment inspections; and assembly, disassembly, and maintenance inspections.

Inventories

Physical inventories are required for efficient inventory control. To fulfill this requirement, the stock balance and the location of an item must be in agreement with the stock record card for that item. Inventories will accomplish this requirement, as well as the following actions:

1. Determining and reconciling differences between physical count and stock record card balances.

2. Determining stock deficiencies that require corrective action.

3. Ensuring that material is correctly identified.

4. Ensuring that material is properly stored and packaged.

The primary inventory is the monthly 1/12th inventory, which allows a 100-percent inventory of on-hand stock each year. During this inventory process, the inspector verifies and tabulates the following data: (1) actual count and location (including all lots), (2) packaging and stenciling, (3) material condition tags and labels, (4) discrepant storage conditions, and (5) cure date data of preformed packings. In addition, an inventory is made of any item that is issued or received.

Receipt Inspections

All incoming shipments of mine material must be inspected by QA personnel and personnel from the activity's supply division. Receipt inspections must be conducted in accordance with NAVSEA QAP 100/NAVAIR QAP 100 and COMOMAGINST 4855.1.

QA personnel need only to sample or monitor inspections performed by supply personnel. Sealed containers need not be opened unless (1) the condition of the container indicates possible damage or deterioration of the contents, or (2) technical documents dictate otherwise.

Receipt of field or fleet return materials is normally limited to a visual inspection for proper packaging and ensuring that no hazardous conditions exist. All material inspections must be tagged with an appropriate material condition tag or label. Preshipment Inspections

Before any mine material leaves an activity, it must be subjected to a preshipment inspection by QA personnel to ensure that the

1. preservation, packing, packaging, palletizing, and marking of the material is in compliance with applicable specifications;

2. material is properly tagged or labeled to indicate identity, count, and condition; and

3. shipping documentation is complete and corresponds with the material being shipped. Assembly, Disassembly, and Maintenance Inspections

QA personnel, with work center supervisors, are responsible for ensuring the quality of material undergoing tests, rework, assembly, disassembly, or maintenance. Many ordnance publications provide suitable travelers or processing documents (checklists, data sheets, etc.), while others may have to be developed locally. Travelers or processing documents must highlight each major operation to be performed, either by a brief description of the operation or by reference to paragraphs in the work instruction portion of the technical document. Some work instructions that are not excessively bulky may also be used as shop travelers. After the required maintenance or tests are completed, an appropriate condition tag or label, authenticated by QA personnel, must be affixed to each item, container, or unit.

Figure 2-1.-Material condition tags.