A material obligation validation (MOV) is a request submitted to a requisitioner for verification of the requirement on an unfilled requisition. The purposes of MOV requests are to

1. ensure that overaged material obligations reflected in the inventory manager's records agree with the requisitioning activity's outstanding records;

2. determine if requirements for the material still exist and, if so, if the total quantity requested is still required; and

3. determine if the priorities assigned in the requisition are still valid.

When an MOV request is received, the activity must verify the requisition and prepare a report. There are two types of MOVs: external and internal. External MOVs

External MOVs are validated by the inventory control point (ICP). Supply activities must review all requisitions held on backorder (material not available) or those considered overage.

The ICP prepares a material obligation validation on the outstanding requisitions that meet the following criteria:

0 Priority 01-08: Outstanding for more than 30 days past the requisition date.

0 Priority 09-15: Outstanding for more than 75 days past the requisition date.

An MOV must be processed in a timely manner. Your failure to respond to an MOV in the time allowed can result in the cancellation of requisitions and the loss of funds that have been obligated for the purchase of those items.

Internal MOVs

Internal MOVs are conducted by the COMOMAG, who maintains a duplicate file of all requisitions from units and detachments. During the last week of February, May, August, and November, the COMOMAG forwards a listing of all outstanding requisitions to each site. The status listed is the last status the COMOMAG received on the requisition.

Each site reviews the list and updates it, as necessary. Proper maintenance of the outstanding requisition file makes the internal MOV verification much easier.

TRANSMITTAL REPORT OF TRANSACTION

A transmittal report of transaction is designed to ensure that the COMOMAG is updated on a regular basis on the proper expenditure of funds. This report is forwarded to the COMOMAG three times a month: on the 8th, the 18th, and the 28th. When these dates fall on a weekend or a holiday, the report is submitted on the last working day before the weekend or the holiday. You must retain copies of all transmittal reports in your files. Copies of all DD Forms 1348 are stapled to the report, along with adding machine tape to help preclude errors.

In addition to the regular transmittal report, a message transmittal must also be submitted. The message transmittal is not as detailed as the regular transmittal, but it is sent at the same time the regular transmittal is mailed. For further instructions in the preparation of this report, refer to COMOMAG/ MOMAGINST 4000.1

The financial obligations your command incurs and the proper use of your budgeted funds are very important. To ensure that your funds are being used to the maximum extent and to ensure that you are properly accounting for your funds, the COMOMAG retains duplicate records of each unit and detachment. It is extremely important that these records be accurate and up-to-date at all times.

MINE MATERIAL RECEIPT, CUSTODY, AND STOWAGE

Effective inventory control begins with proper material receipt, custody, and stowage procedures. Many supply problems in the Mine Force can be attributed to errors in these procedures. With common sense, basic supply discipline, and strict adherence to provided guidance, these problems can be overcome. Attention to detail is the key to success.

A receipt action follows every procurement action taken by your command. Preparing a requisition is only the first of several functions required to complete a transaction. The material must be received, identified, inspected, and distributed to the warehouse or the department that ordered the material.

This section discusses stock material receipt, material custody, and material stowage.