The primary function of any supply organization is to ensure the availability of materials in the proper amount, at the proper place, and at the proper time. To accomplish this, continuous and judicious management of materials must be exercised. Inventory requires the control of, and agreement between, stock and stock records, accurate allowance lists, evaluation of material usage, and anticipation of future requirements. In addition, reports must reflect accurate information so that Navy inventory managers can provide for future requirements.

This section discusses allowance lists, records and files, inventory and stock validity, inventory procedures, conventional ammunition integrated management system, and ammunition transaction reporting.

ALLOWANCE LISTS

Allowance lists itemize the material requirements of an activity. They are used extensively to identify and procure repair parts, equipage, and consumable materials necessary to maintain and support an activity's mission. You, as the supervisor, will be dealing with allowances for service mines and mine components and ET mines and their components. As a person assigned to the supply department, it is your responsibility to inform your supervisor at the time of issue of any item that falls below the minimum required allowance.

Service Mines and Components

The allowance for service mines and their components is established by Service Mines Distribution and Support Guidance, COMINEWARCOMINST C8550.5. Component spares and repair parts must be stocked to the levels set by the mine bill of material (MBOM). Requisitions are submitted promptly for any issue of expenditure of material that may reduce your stock below the allowance quantity. If you are in excess of allowance, the material is either reported and turned in to the appropriate inventory manager or is made available for redistribution in accordance with the proper directives.

ET Mines and Components

The allowance for ET mines and their components is established by Information Concerning Mine Warfare Exercise and Training (ET) Material Allowances and Reporting Criteria, COMOMAG/MOMAGINST 8550.9. Any unit or detachment that maintains ET mines must maintain stocks to the levels established in the MBOM. As with service mines and components, if your allowance falls below the MBOM allowance, you must promptly submit a requisition to order up to your established allowance.

At times, you may become in excess of allowance in ET material because training exercises are canceled. If this occurs, you may obtain permission from the COMOMAG to retain the excess material on board. The request must be fully justified, and the projected date that your stock levels will be reduced to allowance levels must be provided.

RECORDS AND FILES

Stock records are essential for the inventory management of an activity. Without stock records, it is impossible to maintain an adequate stock of materials necessary for the operation and mission of the activity.

Stock Record Cards

Stock records are maintained on various types of forms called stock record cards. Procurement of material is based on the information contained on the stock record card. These cards generally provide the following information about an item:

1. Identification (nomenclature, stock number, Navy ammunition logistics code, etc.).

2. Balance on hand.

3. Receipt and expenditure.

4. Quantity due in.

5. Storage location.

6. Special information necessary for stock control personnel (explosive weights, mine assembly configurations, etc.).

The three types of stock record cards generally used by MOMAG activities are briefly discussed in the following paragraphs. The instructions for completing these forms are in Supply Management of Ammunition, SPCCINST 8010.12, and COMOMAG/MOMAGINST 4000.1.

0 NAVSUP Form 1296: The Ammunition Master Stock Record Card (Yellow) (NAVSUP Form 1296), shown in fi r 2-1 is the primary stock record card used by MOMAG activities. A separate card must be maintained for each type of mine material held or required by an activity. These cards are designed to be filed in a binder or a card file. They must be filed in one of the following identification sequences, depending on the identification information available to you: (1) NALC, (2) stock number (NIIN sequence), (3) NICN (alphanumeric sequence), (4) drawing or reference number, (5) mine material management code (MMC), and (6) nomenclature.

Figure 2-15.-Ammunition Master Stock Record Card (Yellow) (NAVSUP Form 1296).

0 NAVSUP Form 1297: The Ammunition Lot/ Location Card (Green) (NAVSUP Form 1297), shown in figure 2-16 e 2-16 is used with NAVSUP Form 1296 when lot control or different locations of items are applicable. These cards are filed immediately after the corresponding stock record cards.

NAVSUP Form 1356: The Ammunition Serial/Location Card (Blue) (NAVSUP Form 1356), shown in figure 2-17 is used to track all items that require control by serial number. These cards are filed immediately after the appropriate stock record cards. Battery History Cards

Battery history cards will soon be deleted by the Battery Data Base Management System (BATS). However, until the new BATS version is fully implemented, battery history cards will be filed directly behind the ammunition lot/locator card in the card file. Separate stock locator cards and battery history cards are required for each lot of batteries. The notation installed in mines is made in pencil in the storage location block of NAVSUP Form 1297 for those batteries installed in mines.

The BATS computer software program runs on the Zenith Z-248 computer, is menu driven, is easy to use, and enables each unit or detachment to manage its battery history quickly and accurately.

For further information on BATS, refer to Mine Components A through C, Description and Class-B Criteria SW550-AA-MMI-010/(C).