The Uniform Material Movement and Issue Priority System (UMMIPS) is a vital and integral part of the MILSTRIP system. MILSTRIP provides forms and procedures for requisitioning material, and UMMIPS provides the method of assigning priorities for issuing and moving material.

UMMIPS ensures that material issue requests are processed according to military IMPORTANCE and the URGENCY of needs by the requiring activity. The relative importance of completing demands for logistic system resources, such as transportation, warehousing, requisition processing, and material assets, must be identified before material can be issued and moved. The relative importance and urgency of logistic requirements are indicated by two-digit issue priority designators.

Force/Activity Designator

A Force/Activity Designator (F/AD) is a Roman numeral (I through V) that identifies and categorizes a force or activity on the basis of its military importance. The assignment of an F/AD is shown in NAVSUP P-485.

Urgency of Need Designator

The Urgency of Need Designator (UND) is an uppercase letter of the alphabet (A, B, or C) selected to indicate the relative urgency of a force or need of an activity for a required item of material. The assignment of an UND is the responsibility of the force or activity that requires the material.

 Issue Priority Designator

An Issue Priority Designator (IPD) is a two-digit number (01 highest to 15 lowest). You can determine an IPD by using the table of priority designators to table 5-2.

Table 5-2.-F/AD and UND Priority Designators

For example, if your ship is assigned an F/AD of III and your requirement is of a routine nature, the priority to be assigned would be 13.

In addition to providing standardized criteria for assigning priorities, UMMIPS provides acceptable maximum processing times for use by supply activities in furnishing material. Pressing time standards and additional codes used in MILSTRIP and UMMIPS are included in NAVSUP P-485 Table 5-2 shows how the F/AD, the UND, and the IPD are assigned.

PROCUREMENT PROCEDURES

There are a number of sources of information for filling out the DD Form 1348. Several publications are available, either in your unit or your servicing supply department, to furnish specific procedures and notices regarding the supply system.

Naval Supply Systems Command Publication 437

The NAVSUP P-437 promulgates policy and procedures relative to the Military Standard Requisitioning and Issue Procedures and the Military Standard Transaction Reporting and Accounting Procedures (MILS TRIP/MILS TRAP). This publication covers MILSTRIP/MILS TRAP relative to supply system management, requisitioning ashore, inventory control, financial matters, material movement, priorities, and evaluation procedures. This publication provides forms, formats, codes, and serves as a comprehensive ready reference for those involved in the preparation or processing of MILSTRIP documents.

NAVSUP P-437 is not distributed afloat. All afloat MILSTRIP/MILSTRAP procedures are incorporated into the NAVSUP P-485.

MILSTRIP/MILSTRAP Desk Guide (NAVSUP P-409)

Since NAVSUP P-437 is a comprehensive publication, filling three 2-inch binders, the MILSTRIPIMILSTRAP Desk Guide, NAVSUP P-409, is published to serve as a handy reference for originating and processing MILSTRIP and MILSTRAP documents. This small booklet contains those common definitions, coding structures, and abbreviated code definitions used on a day-to-day basis.

Fleet Use of MILSTRIP (NAVSUP P-410) NAVSUP P-410 serves the same purpose as the Desk Guide (NAVSUP P-409) and is designed for use by fleet personnel. It is also used for the purpose of indoctrination and training of fleet personnel in MILSTRIP.

SPECIAL REQUISITIONING INFORMATION

Thus far, you have learned how requisitions are prepared and submitted for routine requirements. However, not all requisitions are routine. For some, special handling or additional information is required. Servmart and Seamart

SERVMART and SERMART are convenient sources of material that permit the use of a single money value only (MVO) requisition to procure several stock items. SERVMART and SEAMART are located at most naval bases and ships, respectively. They are arranged in a supermarket concept.

When it is appropriate to obtain material from a SERVMART or SEAMART, an MVO, DD Form 1348, or DD Form 1250/9-1 must be prepared. Each of the following categories of material is listed on a separate form when SERVMART shopping lists (SSLs) are used:

Consumable items Repair parts

Equipage

Each SERVMART and SEAMART prepares a shopping guide to assist you in preparing requisitions. The shopping guide lists all of the items that are stocked. These guides are provided to all ships and activities in the area.

Upon receipt of an internal request, a requisition form is prepared to cover the monetary value, and the original copy of DD Form 1348 is given to the person authorized to pick up the material.

Transfers from Other Ships and Activities Emergency requirements may be obtained from ships other than supply ships and tenders, providing the material is available and can be spared. The request may be made on DD Form 1348 or by message. The request should contain the same information as a requisition to a supply activity except for the routing identifier, which is left blank When the material requested is not available for issue, the requisition is returned to the originator. Ships do not hold requisitions on back order for later issue.

Forms and Publications

Forms are requisitioned on DD Form 1348 in the same manner as any other consumable material. Publications (identified by cognizance symbol 01) are not carried in a stores account and are issued without charge.

Special requisitioning instructions, approval requirements, and restrictions are indicated in the requisition restriction (RR) column of the Navy Stock List of Forms and Publications.

NAVSUP Form 1205 must be used to order Navy departmental directives. There is no cost for these directives. The form is preaddressed to the Aviation Supply Office (ASO) and may be placed in a window envelope for mailing after it (including the return address label) has been filled out.

Requisition Follow-up

When material or status has not been received by the standard delivery date (SDD) or the required delivery date (RDD), you should submit a follow-up to determine the shipping status. The standard delivery date is computed by adding the authorized UMMIPS delivery time to the Julian date of your requisition. The follow-up may be submitted on DD Form 1348 (2-PT).

The document identifier AF1 and the routing identifier for the last known holder of the requisition are assigned. The balance of the follow-up is identical to the original requisition unless part of the material has already been received.

When you are taking action on a requisition for urgently needed material and the SDD or RDD is past due with no follow-up status received, document identifier AT may be used instead of AF 1 This tells the supply activity to process the follow-up as a requisition if they do not have the original requisition. This could preclude the need for another requisition if response to an AF1 follow-up is "no record of your requisition." On the other hand, it may also result in duplicate shipment and billing.

Requisition Cancellation

When material has been requisitioned but not received and is no longer required, you should send a cancellation request to the last known holder of the requisition. The requisition should be prepared in the same manner as a follow-up with a document identifier in the AC series. Submission of a cancellation request does not guarantee cancellation of the requisition. If the supply activity has already released or shipped the material, the requisition cannot be canceled. For this reason, you should not consider a requisition canceled until confirmation is received from the supply activity. Open Purchase

Open-purchase actions are taken by a shore activity as a result of emergency requirements for supplies or services by purchase on the open market when all of the following conditions exist:

1. There is an immediate and urgent requirement for authorized supplies or services.

2. The supplies or services are not available at the local supply support activity.

3. Scheduled operations will not permit the time to procure supplies through the regular Navy Supply System.

The supply officer may make routine purchases of supplies and services when all of the following conditions exist:

1. The supplies or services are not available at the local supply support activity.

2. Supply department resources are sufficient to handle the additional work load involved without detrimental effects.

3. Transactions are made by an approved small-purchase method that provides for immediate delivery of the material.

Methods Of Purchase

Purchases are made by one of the following methods:

1. By purchase order for purchases of $2,500 or less.

2. By imprest fund for cash purchases of $150 or less ($300 under emergency conditions).

3. By orders under indefinite delivery types of contracts.

4. By blanket purchase agreements (BPAs) negotiated by ashore activities. This type of purchase is most commonly used.

Details concerning purchases by ashore activities are provided in NAVSUP P-467.

Imprest Funds

The imprest fund is a simple and economic method of making purchases. It is both a petty cash and a revolving type of fund. The fund is reduced as purchases are made. A reimbursement voucher must be prepared at some point in time. The ship's OPTAR is charged for the amount of the reimbursement voucher, and the money is returned to the imprest fund. Most shipboard activities discourage the use of imprest funds.