As a Photographer's Mate, you must be concerned with several NAVSUP stock record forms. These forms are for establishing and maintaining a stock record of each item carried by your activity. Four of the NAVSUP forms you may use are as follows:

Stock Record Card (NAVSUP Form 766) Stock Record Card Insert (NAVSUP Form 768)

Stock Status and Replenishment Card (NAVSUP Form 767)

Stock Record Card Afloat (NAVSUP Form 1114 [1C])

Stock Record Card

A Stock Record Card (NAVSUP Form 766) is an official record of all receipts and expenditures fig 5-12. It contains the current stock balance of each item carried in stock. All receipts, expenditures, inventory adjustments, and demands arc entered manually on the stock record card.

A stock record card contains the following information:

1. Stock number of material: This can be located in the Managment List-Navy, Master Repairable Item List, Afloat Shopping Guide, Consolidated Master Cross-Reference List, GSA Catalog, or Navy Stock List of Publications and Forms.

2. Card number: The initial card for each item is card number "I" with each new card for the same item numbered consecutively.

3. Date: The Julian date that the material is issued or received.

4. Document number: The requisition number or invoice number under which the material was received.

Figure 5-12.-Stock Record Card (NAVSUP Form 766).

5. Received from/Issued to: All receipts are entered in red ink; all issues are entered in black ink.

6. Reportable demand: The quantity expended that must be replaced for continued operations.

7. Other issues/receipts: Nonreplenishment issues and receipts; for example, items that are not consumable.

8. Balance: The amount remaining after issues and receipts.

Stock Record Card Insert

A Stock Record Card Insert (NAVSUP Form 768) fig. 5-13 contains information pertaining to a particular stock item and serves as an index to the Stock Record Car fig. 5-12. The information necessary for completing this card is located in various publications mentioned.

Stock Status and Replenishment Card

A Stock Status and Replenishment Card (NAVSUP Form 767) is maintained for each item in stock and serves a dual purpos (fig 5-14). The left side of the card is used to assemble stock status data preparatory to replenishment action and serves as a historical record of such data. The right portion of the card is divided

Figure 5-13.-Stack Record Card Insert (NAVSUP Form 768).

Figure 5-14.-Stock Status and Replenishment Card (NAVSUP Form 767).

into two sections: ordered and received. It serves as a record of replenishment actions and shows the status of all expected receipts.

A Stock Status and Replenishment Card contains the following information on the left side:

1. Stock number: Obtained in the same manner as the stock number on the stock record card.

2. Account: Either APA or NSA, as appropriate.

3. Card number: Obtained in the same manner as indicated for a stock record card.

4. Replenishable period ending: The end of the quarter. The upper number indicates number of the week; the lower number indicates the year; for example, 16/95.

5. Reportable demand: The replenishment demand or amount expended for the preceding period.

6. Total outstanding obligations: Definite obligations for supplying other activities and definite obligations needed for an increase in work load.

7. Planned requirement: Estimated amounts needed to supply other activities and estimated amounts needed for an increase in work load.

8. Balance on hand: The amount remaining in stock after issues.

9. Expected receipts due: Items that are on order.

10. Required or excess: Amount to order or amount in excess of that which is needed (any excess amount is circled). To determine the amount of excess or required material, you may use the following method:

a. Determine the amount required for the next quarter. Add reportable demand to total outstanding obligations.

b. Add balance on hand to expected receipts.

c. Determine the amount by subtracting the second total from the first total. If the second total is greater than the first total, there is an excess. Material should not be ordered.

The following information is provided on the right side (Status of Expected Receipts, Ordered):

l. Date: The Julian date that the requisition was submitted.

2. Expected receipt document No.: The requisition number of the item on order.

3. Quantity: The amount ordered.

The following information is provided on the right side (Status of Expected Receipts, Received):

1. Date: Julian date that the material was received.

2. Receipt document: If different from ordered receipt document number.

3. Quantity: If different from ordered quantity.

4. Balance on order: Amount not yet received. (In case the order has been cut or split, there are four lines per order for this purpose.)

A Stock Status and Replenishment Card is usually placed in the same Cardex File pocket, with and under, the Stock Record Card for a particular item.

Stock Record Card Afloat

A Stock Record Card Afloat (NAVSUP Form 1114 [1C]) is maintained aboard ships operating under manual stock control procedures fig 5-15.  This form may be prepared by hand or typed according to the format printed on the form. Identifying information must be inserted on the top and bottom lines of the form.

The Stock Record Card Afloat provides for replenishment actions, material receipts, and material expenditures. It also reflects a running balance of stock on hand.

As requisitions are prepared, they are posted to the "requisitions outstanding" block of NAVSUP Form 1114. The Julian date of the requisition, the document number, and the quantity ordered should be entered in the appropriate columns.

High and Low Limits

To ensure that your unit has, at all times, a well-rounded stock of material to sustain operations, you must perform effective stock management.

The terms high and low limits identify the maximum and minimum levels of stock required to support the mission of your unit.

The high limit of a stock item is synonymous with the requisitioning objective; that is, the safety level, plus the operating level, plus the quantity that is normally required during the ordering and shipping time. A high limit is not assigned to items of stock in quantities of two or less.

Figure 5-15_-Stock Record Card Afloat (NAVSUP Form 1114 [1C]).

The low limit of a stock item is the safety level plus the quantity of material expected to be consumed during the order and shipping time. The low limit entry for items in which stock is maintained at two or less is the total quantity. Replenishment is initiated each time an issue is made.

Stock Record Replenishment Review

Stock records are reviewed at the time receipts and expenditures are posted. The balance on hand is checked visually against the low limit. Items approaching or at the low limit are flagged to indicate that replenishment is required at the earliest opportunity. Replenishment requisitions are prepared and submitted to the designated supply point. The material should be ordered in sufficient quantities to bring the material on hand and on order up to the high limit.

Established high and low limits may have to be adjusted from time to time as usage data indicates. Table 5-3 shows an example of how high and low limits are determined.

Table 5-3 is based on a stock item with a past usage rate of 100 each per month.

In addition, when a ship or unit receives orders to deploy, the stock records are reviewed to ensure that stock is replenished as near to the high limit as possible.

Particular attention should be paid to stock records of critical items. They should be flagged appropriately to remind you to review and replenish them frequently. The following categories of items are critical, relative to replenishment review procedures:

Fast-moving items with lower safety levels than desired because of stowage limitations or shelf life

Table 5-3.-Determining Quantity Levels of Supply

All items that can seriously impair operations if they run out