Because of the nature and expense of imaging equipment and some supplies, most materials used in imaging facilities are included in the MLSR program. The following categories are covered specifically and MLSR reports must be made when items in these categories are missing, lost, stolen, or recovered:

1. Controlled equipage. These items require special attention and control because they are valuable and can easily be converted for personal use. Cameras and lenses are prime examples of controlled equipage.

2. Plant account property, both major and minor.

3. Items that have been stolen or suspected of

being stolen with a replacement cost greater than $100. An MLSR report should be prepared on DD Form 200, Financial Liability Investigation of Property Loss, for equipment that is missing from your command (fig. 5-18). Materials and equipment that are suspected of being lost, stolen, or damaged beyond economical repair in shipment should be reported on SF-364, Report of Discrepancy, and SF-361, Transportation Discrepancy Report, respectively. Complete details for preparing these reports are provided in SECNAVINST 5500.4.

SURVEYS

A survey is the procedure required for Navy property (except incoming shipments) that is lost, damaged, or destroyed. The purpose of a survey is to determine responsibility and to determine the actual monetary loss to the government. The facts surrounding the loss or damage must he researched thoroughly. This research should not be limited to simply verifying statements of the parties involved. The research must be broad enough to ensure that the interests of the Navy, as well as the rights of individuals, and Navy activity(ies) concerned are protected. A review is required to prove or refute statements of the persons involved and to place responsibility.

If you are ever involved in a survey report or investigation, refer to Afloat Supply Procedures, NAVSUP Publication 485, and Supply Ashore, NAVSUP Publication 1, Volume II, for specific information regarding your rights and responsibilities. SURVEY PROCEDURES

The Financial Liability Investigation of Property Loss, DD Form 200, should be used to document the report of survey and to certify the survey process when government property is lost, damaged, or destroyed. DD Form 200 also serves to adjust the physical inventory on hand with the accountable record.

DD Form 200 should be initiated by the officer responsible (accountable) for the property in question. This officer is required to perform an inquiry and to complete blocks 1 through 11 of DD Form 200. As a minimum, the inquiry should identify the following:

Who was involved?

What happened?

Where did it happen?

When did it happen?

How did it happen?

Is there evidence of negligence, willful misconduct, and deliberate unauthorized use or disposition of the property?

Once the responsible (accountable) officer has completed the inquiry, DD Form 200 must be sent to the appointing authority for review. The review by the appointing authority will include, as a minimum, the following actions:

Review and evaluate the existing property protection procedures.

A determination as to whether the procedures prescribed comply with regulations.

A determination as to whether negligence or abuse is evident.

Figure 5-18A.-DD Form 200 (front).

Figure 5-18B.-DD Form 200 (back).

A determination of the cause or probable cause, of the discrepancy.

Recommended actions to minimize recurrence.