SPECIAL-TYPE SALES
In addition to regular sales transactions, you have special transactions that are authorized for ship's store with which you should be familiar. These include group sales, bulk sales, and the sale of traveler's checks.

Group Sales
The necessity for conducting group sales of ship's store stock is generally limited to ships such as transport vessels or activities that carry or serve individual units of personnel such as Army troops, Marine Corps troops, and large detachments of Navy and Coast Guard personnel. Because ship's store spaces and store hours are generally limited, it is often impossible to serve all the crew plus troop personnel on an individual basis. As a remedy, group sales may be conducted. Under this system, troop units are divided according to squads, platoons, companies, berthing assignments, or some other category, and individual orders for purchases within a group are combined and turned over to one responsible person. This person may then either purchase the group orders directly from the ship's store during hours when it is normally not open for sales, or may clear the orders through the troop quartermaster for further combining. In either case, a considerable amount of time will be required for the ship's store operator to make up and check the group orders, and adequate allowance must be made for this time. For example, when orders are submitted late one afternoon, this person will usually have until the middle of the following morning to make up the orders and check them. Group sales are always made at established retail prices and are cleared through the cash register in the usual manner.

Bulk Sales
Bulk sales normally are made to Navy exchanges, MSC exchanges, or ships not operating ship's stores when the transferring ship does not provide a composite recreation fund. In other words, the requesting ship does not receive a share of the profits from another ship's store. Bulk sales are made using the Requisition and Invoice/ Shipping Document, DD Form 1149. Requests for bulk sales from activities that are authorized to buy ship's store stock at cost price are submitted by the activities' commanding officer. (See fig. 2-8.) Once you receive this requisition, your ship's store officer will approve it by signing the DD Form 1149. You will then sell the items requisitioned at cost price from the retail store. If your retail store stock is insufficient to cover the order, additional quantities should be obtained from the bulk storeroom using the Intra-Store Transfer Data, NAVSUP Form 973. ROM users must verify that the ship's store stock numbers used by the requesting activity are the same as those used by the issuing ships records. The requesting activity's DD Form 1149 is then taken by the ship's store recordskeeper who will enter the bulk sale into the ROM miscellaneous expenditure function and the ROM will automatically assign an expenditure number. After the bulk sale is entered in the ROM, the DD Form 1149 is taken to the retail store, and the operator will then sell the items requisitioned at cost price. Normally, payment for bulk sales is required at the time of delivery and you, as retail store operator, will acknowledge receiving payment by signing the DD Form 1149. The purchaser will then sign the DD Form 1149 to acknowledge receipt of material. If for some reason the store operator does not receive payment, a copy of the DD Form 1149 will be retained in the cash register. The value of the material will be carried as inventory and included on the last page of the Inventory Count Sheet, NAVSUP Form 238, until payment is received. Once payment is received, it will be rung up on the cash register and the DD Form 1149 will be removed. The cash collected from bulk sales will be reported as a separate entry for information purposes in your Cash Receipt Book, NAVSUP Form 470, and the Cash Register Record,

Figure 2-8.- Bulk sales.
NAVSUP Form 469. The amount collected is not Journal of Expenditures, NAVSUP Form 978. added to the total cash collected for the month from the retail store. The words Bulk Sales are entered in the Amount in Figures column of both the NAVSUP Forms 469 and 470. ROM users will enter amounts collected from bulk sales in the ROM cash receipt function using store number 99. ROM will automatically total and enter all collections entered for store number 99 to the bulk sales total of the Memorandum Cash Sales Invoice Deposit of Cash with the Disbursing Officer, DD Form 1149. Since bulk sales are made at cost price, the retail store is losing the difference between cost price and selling price. To account for this, the ship's store office will prepare a Retail Price Change, NAVSUP Form 983, to mark down the items to be sold to cost price. The NAVSUP Form 983 will be posted to the Ship's Store Afloat Financial Control Record, NAVSUP Form 235. The DD Form 1149 for bulk sales is posted to the The ROM system will enter and post the bulk sale automatically to the applicable records. Make sure you receive a copy of the bulk sale and the NAVSUP Form 983 for your retail store file. Larger bulk sales for orders that cannot be filled in your retail store may be made out of the bulk storeroom at cost price. The procedures for doing this are contained in the NAVSUP P-487.