VENDING MACHINE CONTROLS
The Vending Machine Control, NAVSUP Form 236, is prepared monthly by the office recordskeeper, for each drink vending machine operated aboard ship and will be signed by the ship's store officer. The quantity of drinks in the custody of the vending machine operator is determined at the beginning and the end of each month. This is done by inventorying the number of drinks in the vending machine and any backup stock that is in the custody of the vending machine operator. The final cash collection of the month is done at the same time inventory is taken on each machine.

Vending Machines in Separate Responsibility Operations

When one or more machines are operated under separate responsibility, the vending machine operator will maintain a daily record of vending machine drinks. This daily record will be locally developed and placed on the inside door of each vending machine. The form should indicate the date, type of drink, and quantities as shown in figure 2-13. You must make sure you maintain this log sheet accurately because it is turned over to the ship's store officer at the time inventory is done at the end of the month and used in preparing the vending machine control. If this log sheet is inaccurate, the efficiency of the vending machine operation will be hard to determine.

Vending Machines in Combined Responsibility Operations
When your vending machine operation is a combined responsibility, the procedures used will depend on whether you have one or more vending machines. When you have one vending machine, inven-tory will be taken monthly of the drinks in the vending machine and the bulk storeroom. The office recordskeeper will post the inventory to the Stock Record, NAVSUP Form 464. Using the information on the NAVSUP Form 464, the office recordskeeper will figure the amount of cans sold as we discussed earlier. The quantity of each flavor sold will be transferred onto an Intra-Store Transfer Data, NAVSUP Form 973. The data on the NAVSUP Form 973 will be used to prepare the Vending Machine Control, NAVSUP Form 236. On the other hand, if you have more than one vending machine in combined responsibility, you will maintain a daily record of vending machine drinks as discussed earlier. This daily record for each machine will be turned over to the ship's store officer at the end of the month and the quantity of each drink placed in the machine will be transferred onto a NAVSUP Form 973. The data from the NAVSUP Form 973 will be used to prepare the Vending Machine Control, NAVSUP Form 236.

Figure 2-13.- Daily record of vending machine drinks.