SUPPLY DEPARTMENT OFFICE
The security of the supply office is very important since all keys to supply department spaces are located in the supply office. There are also many important records, documents, and files in the supply office. This office should be secured after working hours not only to prevent unauthorized entry into other supply department spaces, but to prevent important items from disappearing. The keys to the supply office are issued at the discretion of the supply officer. After working hours, the duty supply officer is responsible for making sure the office is secured. The duty supply officer is normally an officer or senior petty officer representing the supply department after working hours. He or she is directly responsible to the supply officer for the operation and security of the supply department in his or her absence.

THE ROM SYSTEM SECURITY
The ROM system is an unclassified system and is not intended to store any data that is classified. The ROM system itself should be located in an area accessible only to personnel with a need to use the system. For security and accountability purposes, all system administrative duties are assigned to the ship's store officer, the system administrator. The ship's store officer must make sure the information generated and processed by the ROM is protected from unauthorized access to the system. The information within the ROM is protected from unauthorized use through the use of IDs, passwords, and access codes. Before a person can have access to the ROM system, the ship's store officer is required to input user IDs and passwords on a need-to-know basis. Password/ security instructions are contained in the ROM system TUG, appendix F, and are distributed only to the ship's store officer during implementation. Any persons having access to the ROM system will be listed on the ROM security access rights list. This list will be placed in an opaque envelope and sealed, and tape will be affixed over the flap. The envelope containing the ROM security access rights list along with the password/ security instructions will be retained in the ship's store officer's Accountability File, SSA-21. The ship's store officer will review the ROM security access rights list monthly.

GROUP III SPACE SECURITY
Group III spaces were discussed under Groups III and IV as being all spaces that sell or stow resale merchandise in them. As an SH3, you may be the operator of one of these spaces and must know the security requirements for Group III spaces. This will not only improve your on-the-job performance, but help you recognize problem areas so you may correct them before problems arise.

Working Keys and Dead Bolt Locks
All doors leading to Group III spaces should have dead bolt locks installed. This may be impractical in certain situations and a high-security key-type padlock with a shrouded shackle and a high-security hasp may be used as an alternative. The responsible custodian holds the working keys to these locks and should make sure they are locked properly before securing for the day. The responsible custodian will then return these working keys to a separate key locker for the night. This key locker will not be the same as the key locker used for supply spaces. This key locker will be specifically for the one Group III space.

Duplicate Keys
The spare keys to the spaces are the duplicate keys. These keys are required in times of urgency or when required by higher authority. To protect the security of your space these keys need to be handled in a manner to prevent unauthorized entry. These duplicate keys will be placed in a sealed envelope, signed and dated across the flaps by the ship's store officer and responsible custodian, and placed in the ship's store officer's safe. The flaps of the envelope will have cellophane tape placed over the signature and any other openings. This envelope will be changed when the responsible custodian or ship's store officer is relieved.

Padlocks and Combinations
In addition to dead bolt locks, the keyless combination lock listed in the NAVSUP P-487 will be used for securing Group III spaces. In the event the keyless combination lock is not available through supply, the key-type padlock also listed in the NAVSUP P-487 may be used as an alterna-tive. If the key-type lock is used, a numbered car seal will also be used with it. The car seal number will be logged by the ship's store officer in the Car Seal Log. This key-type lock should be removed and changed as soon as the combination lock is available through supply. While the key-type locks are being used, keep in mind that the duplicate keys to these locks will also be secured in a sealed envelope and placed in the ship's store officer's safe.

The responsible custodian will set a combina-tion in the keyless combination lock. The lock comes with a setting-in key and instructions for setting the combination. The custodian of the space should do the following:
. Set the combination in the lock selecting the numbers at random. Do not use popular dates and so forth.
. Record the combination on a piece of paper, wrap it in a sheet of carbon paper, place this in an opaque envelope with the setting-in key.
. Seal the envelope, sign name, and date the flap in the presence of the ship's store officer.
. After the custodian does the above, the ship's store officer should do the following:
. Receive the sealed envelope.
. Sign name and date over the other flap in the presence of the custodian.
. Seal the flap with transparent tape.
. Then retain the sealed envelope in a safe.
Keep in mind, do not disclose this combination to anyone. Do not record this combination anywhere, except for the piece of paper in the envelope. Make sure no one can see your combination while you are opening the space. Do not risk your space's security for any reason.

Hinges and Hasps
Hinges and hasps used on Group III spaces should be manufactured of hard steel that cannot be cut with a bolt cutter or hacksaw. When the hasp is installed, make sure tamperproof bolts are used. Tamperproof bolts are more secure and cannot be removed using a wrench or screwdriver. Pop rivets are considered inadequate and should not be used in place of these bolts. Additionally, hinges should be installed so that the hinge pin is not exposed, if possible. Hinge pins that are exposed should be tack welded to prevent entry.

Sales Windows and Visible Storerooms
There are several retail stores that have removable sales windows. Check these windows daily. Make sure the perimeter of the frame is secured by means of inside locks. Do not use bars that may be popped out by an intruder. The keys to these inside locks will be in the possession of 17the retail store operator. The duplicate key will be secured in a sealed envelope and retained in the ship's store officer's safe. As custodian of a bulk storeroom that is visible from the outside, you should make sure adjacent passageways are well lighted. If you have high-cost, small-cube items such as watches, jewelry, and so forth, stowed in the storeroom, take the proper precautions. These high-value items should be consolidated in the retail store and not stowed in out-of-the-way bulk storerooms. Make sure the ship's security watches are checking your storeroom. The bulk storeroom, retail store, and other Group III spaces should be checked at varying intervals for security discrepancies. Any security discrepancy, however slight, should be immediately reported to higher authority.

Security After Working Hours
The main purpose of security after working hours is to prevent forced or unauthorized entry. Before you secure for the day, conduct an inspection of your display cases, display windows, doors, stockrooms, and merchandise. You should be familiar with the way you left the store so you can reinspect the same area in the morning and report discrepancies. You should not use your Group III space for personal reasons after working hours, whether in port or at sea. If circumstances warrant reentering after working hours, you should first obtain final permission from the ship's store officer. To reduce the temptation of theft after working hours, items of higher value than $50 should be removed from sight including cartons for these items. If space permits, they should be placed in a locked container within the space.