RESALE OPERATIONS ACCOUNTING AND APPROPRIATION DATA

This function is used to maintain the various data elements of the accounting classification spread that are printed on requisitions and purchase orders. There are also several other financial control data maintained via this subfunction such as appropriation account for markdowns below cost, range of expenditure serial numbers for the accounting period, and the standard markup percentage applied to all merchandise for the accounting period.

The resale operations screen (fig. 2-20) for accounting and appropriations can be accessed from the resale operations constants accounting period screen if the accounting period beginning

Figure 2-20.-Resale operations constants screen for accounting and appropriations. 2-29

^{and ending dates were not changed and the return/enter key is depressed. Follow the in-expenditures will be numbered consecutively until structions on the screen. Enter the following the ending number 9699. After 9699 is used, the accounting data as it appears in the accounting next} be assigned serial number 9600. Subsequent expenditure will then be assigned to the classification spread on the purchase orders: beginning number and the process repeated. The ending expenditure number may be changed ^{Item number} during the accounting period. The last information entered on the screen is the standard Appropriation symbol and subheading markup percentage which will normally be 15 percent. After you have made all the changes Object class required, depress key F2 and all the information you entered will be posted to the resale operations

Bureau control number constants file.

Suballotment RESALE OPERATIONS STORE NUMBERS AND NAME

Authorized accounting activity

A file is maintained in the ROM system data Transaction type base that contains the number code and name of each retail store and resale operation. This file is Country code called the store name constants record file. There are common store names and numbers that have ^{Enter the cigarette vending number and the been preestablished in this file. These specific store cigarette vending price if cigarettes} sold numbers will be used by the ROM system for in a vending machine. Enter the appropriation functions and should never be changed account used for markdown below cost which is by the user. numbers that should never be 17X8723.2301. Enter the beginning and ending changed are as follows: expenditure number range. For instance, if you enter the beginning expenditure number as 9600 ending expenditure as 9699, the first expenditure during the accounting period will l 95-Fountain operations . 96-Cost of operations-material

Figure 2-21.-Ship's store constants store information screen.

. 97-Cost of operations-vending 

. 98-Soda vending machine operation 

. 99-Bulk storeroom

The ship's store constants store information screen (fig. 2-21) can be accessed from the resale operations menu if selection 2 is made. This function allows the user to add, modify, and delete information in the store name constants file and is a very useful function because store names are printed on several reports and documents and it saves you the trouble of reentering the same information over and over again.

To use this function to add to the list of stores is quite simple. Enter the store number and name and depress function key F1. To change the store name, type the new name over the old name and depress function key F1. To delete a store, blank out the name and depress function key F1. To change a store number, first delete the old number and then add the new number. After making all changes, you can display a valid list of stores and activities by specifying the store number after the find store number field and depress the F8 key.

DEPARTMENT CODES

Department codes are used to break stock items down into particular groups for easier identification. Department codes used by ship's stores afloat are listed in the NAVSUP P-487 and the most common ones used are listed in appendix B of the ROM TUG.

The department codes screen (fig. 2-22) is accessed from the resale operations constants menu if selection 3 is made. Department codes can be added, modified, or deleted via this subfunction. Departments are added by advancing the display (using the enter key) to the end of the existing department codes list and keying in the additional department code and name in the next available space. Each screen will display up to 10 lines of information. The new department code entered will be sorted into the proper location relative to all existing department codes. To modify a department name, simply key in the new name over the old name. To delete a department, space out the entire department name. The department code cannot be changed via this subfunction. To change a department code, delete the old department record and add it back with the new department code.

Figure 2-22.-Department codes screen. 2-31

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