RECEIPTS OF STOCK BY THE BULK STOREROOM CUSTODIAN

Once stock is inspected for quantity, quality, and damage by the receipt inspector and accepted, it will be carried to the bulk storeroom. The bulk storeroom custodian will report to the ship's store office and obtain the retained receipt documents located in the Incoming Material File (SSA-20). He or she will take copies of the receipt document to the bulk storeroom and wait until the stock is brought by the personnel. The responsible custodian will make sure boxes brought to the storeroom are not opened and all boxes arrive. If the boxes are being numbered by the receipt inspector, the custodian will make sure all numbers are accounted for. Only those personnel authorized by the bulk storeroom custodian to be in the storeroom to assist in loading operations should be there. The custodian should never allow unauthorized personnel to enter the bulk storeroom.

The custodian of the bulk storeroom will verify the quantity by counting the merchandise. He or she will accept the merchandise by circling the quantity received on the receipt document, dating, and signing the accountability stamp. If the quantity of the item counted is not the same as what is shown on the receipt document, record and circle the actual quantity received and cross out the quantity shown on the receipt document. All cross outs must be initialed. Once the custodian has accepted the merchandise by dating and signing the accountability copy, he or she is legally responsible for the proper disposition of the material while it is in his or her custody. The custodian will forward the copy of the signed and dated receipt document to the ship's store officer.

RECEIPT OF STOCK BY OTHER SHIP'S STORE ACTIVITIES

To save time, paper work, and to provide the customer better and quicker service, items received may be delivered directly from the pier to one of the sales outlets or service activities. The receipt inspector will first accept the material and have it delivered to the sales outlet or service activity and the operator will date and sign for receipt and custody on a copy of the receipt document. The receipt document will be used as a breakout document for receipt to a sales outlet and a breakout number will be assigned from the Number Control, NAVSUP Form 980. When the sales outlet and bulk storeroom are operated by the same person a breakout document is not required. The receipt document will be extended at both cost and retail when the sales outlet and bulk storeroom are operated by the same person.

For receipt to the service activity, the receipt document will be used as an issue document and a cost of operation issue number will be assigned from the Number Control, NAVSUP Form 980. The receipt of ship's store stock directly into the sales outlet or service activity is discussed later in this chapter.

DUMMY RECEIPTS

All material received should be accompanied by receipt papers; however, material is occasionally received without receipt papers, and when this happens, a dummy invoice must be prepared.

A dummy receipt plainly marked Dummy will be prepared on a DD Form 1348-1 or a DD Form 1149. All pertinent information must be included on this invoice, and it must be used in the same manner as any other receipt document.

STOWAGE AND MATERIAL HANDLING

Once material is inspected and received, it must be moved to the stowage area. The stowage of ship's store stock is discussed in Ship's Serviceman Third Class, NAVEDTRA 10176. In this section, we will discuss how the material stowed is handled, various equipments, safety precautions, and how to properly lift material when handling it manually. We will also discuss safe practices that must be followed by supervisory and working personnel during materialshandling operations.

Aboard ship, material handling is often done manually; however, on some ships equipment is available to assist personnel in moving materials. These equipments include forklifts, hand trucks, and other related equipments.

MATERIALS-HANDLING EQUIPMENT

The equipment used aboard ship to assist personnel is referred to as materials-handling equipment. In many cases you may not be operating this equipment in the normal course of your duties, but it is important you understand the operation and use because they are used extensively aboard carriers, cargo and replenishment ships, and amphibious ships.

The advantages to using material-handling equipment are quite noteworthy. It speeds up the availability of material and reduces the amount of manpower required. It accomplishes this by large single movements of stock, which simplifies the stowing and shipping of material with the use of less people. Handling materials in this fashion also reduces the risk of damage to materials and reduces personnel fatigue and injuries.

Pallets

A pallet is a low, portable platform built of wood, metal, or fiberboard, built to specified dimensions, on which supplies are loaded, transported, or stored in units. Flat pallets are either single-faced or double-faced. Single-faced pallets have one platform with stringers underneath on which the weight of the load rests. Double-faced pallets have two platforms separated by stringers. Pallets may afford two-way or four-way entry. The two-way entry pallet is built so the forks of a forklift truck may be inserted from either the front or rear of the pallet. The four-way pallet is built so the forks of a forklift truck may be inserted from any of the four sides. Both of these pallets are shown in figure 4-2. The box pallet shown in figure 4-3 is used primarily for handling small lot items or easily crushed material.

Figure 4-3.-Box pallet.

When loading a pallet, three things must be considered: (1) maximum load, (2) stability, and (3) proper pallet size. Make sure the pallet will pass through all doors, aisles, and hatches likely to be encountered. The stability of the material on the pallet must be considered and a decision made as to the type of pallet to use, platform or box pallet.

Figure 4-4 shows the recommended and not recommended ways to load material on a pallet. Since the size of the boxes being loaded will determine their arrangement on the pallet, a standard loading pattern is not always appropriate. However, in the illustration you can see that the material not only fits the pallet (in recommended A and B stacking), but they are arranged to provide stability against slipping and sliding. Boxes of materials are not always the same

Figure _{4-2.-Two-way and four-way pallets.}

Figure 4-4.-Loading pallets (views A, B, C, and D).

size. Always place the highest and strongest cases at each end of the pallet and the smaller and more fragile cases in the center. This arrangement provides a stronger surface for a second tier of cases on a pallet and also makes it possible to place a second loaded pallet on top for storage.

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