Supply Screening Unit (SW)

The SSU is responsible for processing repairable items returned from the IMA. The unit also performs carcass tracking functions of items that are confirmed BCM and shipped to the DOP or the hub.

Supply screening unit is responsible for the following:

. To receive repairable items and associated logs, records, and documents from the IMA.

. To verify the condition of the component by using the associated tags, labels, and documents.

. To forward RFI repairable items to the designated storage areas or pick-up points. . To ensure NRFI repairable items are shipped according to the MRIL. 

l To process transactions involving material exhibits for engineering investigation (EI) or quality deficiency report (QDR).

. To ensure that shipping documents are correct and all the required markings such as EI or QDR are annotated. 

  l To obtain retrograde shipment proof of delivery copy signed by shipping personnel. 

l To process documents for the repair and return program.

The primary conversation codes used by SSU are N618 and N667. The supporting conversation codes used by SSU are N659, N660, N668, N675, N677, N679.

CONTINGENCY OPERATIONS

The NALCOMIS contingency operations are defined as the procedures that must be performed after the computer system downtime. When the computer is down or inoperable, manual procedures are used to continue providing supply support to maintenance. These manual procedures are established by the activity. When the computer system operations are restored, the transactions that were processed manually are backfitted to NALCOMIS. The backfit/recovery procedures are performed immediately after the computer system is restored.

Only authorized personnel are allowed to perform the backfit/recovery procedures into NALCOMIS. The conversation codes used for backfit/recovery procedures are N601, N271, N282, N605, and N602. Refer to the NALCOMIS Contingency Manual for more information about the backfit/recovery procedures.

MANAGEMENT REPORTS

The NALCOMIS is capable of producing reports for supply and maintenance managers and supervisors. The hardcopy batch reports may be requested by a user or by an operator.

The user requested reports are submitted via an on-line conversation in the computer terminal. The request is automatically sent to the batch process report queue in the system. The request will be reviewed by authorized personnel and release the report to be printed.

Operator requested reports are those that are regularly recurring and are provided without the request from the user. In the operator initial batch environment, jobs are submitted by the operator. The batch jobs are scheduled to run at a lower priority than the jobs running in the on-line environment. Most of the batch jobs that are resource intensive are scheduled at off-peak hours or scheduled downtime periods.

The reports serve as management tools for review so that action can be taken to correct, adjust, or update

data in the computer. Each report provides specific information about the records such as additions, deletions, changes, updates, or completions. Specific reports are also produced when certain computer data are imbalance and require a corrective action. Hardcopy notices are produced to inform personnel of other system actions after the transactions. The supply and maintenance reports are listed and illustrated in the NALCOMIS Data Requirements Document (RD).

SUMMARY

In this chapter, we discussed the computer system and its various uses, The computer has gained popularity as the top labor-saving device and is widely used throughout the Navy. As the supervisor, you must obtain the knowledge and skills needed to oprrate and work with computers to perform different tasks. We also discussed some acronyms and terms used with computer operations. Memorizing these terms and acronyms commonly used in NALCOMIS operations will facilitate faster processing of transactions.

The supply system procedures use computer systems to perform various functions. The AK uses the NALCOMIS procedures to perform supply support to aviation maintenance. The NALCOMIS can process various functions required by the Naval Aviation Maintenance Program, OPNAVINST 4790.2. However, some supply functions are processed by

another computer system that is interfaced with NALCOMIS. These computer systems are also known as host computers such the SUADPS-RT, UADPS-SP, and so forth.

The NALCOMIS is designed as an on-line and real-time source data entry processing system. This means that the majority of the data collected by the system is obtained from the supply and maintenance personnel entering the data on terminals. The NALCOMIS provides a standard data entry screen display for collecting information. It also provides standard update/delete screen display for modifying or deleting information that was previous] y entered.

We discussed the different conversation codes used for processing transactions into NALCOMIS. Only authorized personnel are allowed to enter specific data in the system. The data collected by the system is validated for accuracy, completeness, and logical relationships with related information. The data entered is revealed via output reports or notices for action or information. The NALCOMIS produces different reports and notices. Different data entries or transactions are revealed on different specific NALCOMIS reports. The NALCOMIS reports are identified by report identification symbols and titles. The NALCOMIS Data Requirements Document, RD-001B, contains a complete listing of these reports.