Awaiting Parts (AWP) Unit

The AWP unit is responsible for receiving, storing, and controlling all repairable items in an AWP status from IMA. The AWP storage area should be located near the general area of the production control division of the IMA.

When the required repair parts are not available, the maintenance personnel will deliver the AWP component, hardwares, and associated documents to the AWP holding area. The AWP component is delivered to the AWP holding area within 24 hours from the time the requisition is submitted. This includes cases when the supply status is not received by the work center within 24 hours.

The AWP unit is responsible for the following tasks:

. To establish holding or staging areas for all AWP components. . To maintain requisition files and registers necessary to monitor, follow-up, expedite, and reconcile material demands.

. To receive bits and piece material and identify them to the failed component. Reinduct the AWP component back to IMA when all the required bits and piece material are received.

l To review and submit follow-ups for outstanding requisitions.

. To establish procedures to ensure unsatisfactory LRCA AWP situations are made known to higher authority for assistance. . To make recommendations for controlled cannibalization to the IMA.

. To establish procedures to BCM components to the next level of repair when appropriate.

. To establish local rescreen procedures to satisfy AWP requirements.

. To perform weekly reviews to maintain accurate inventory and requisition records. A standard of no less than 98 percent accuracy is necessary for effective AWP management.

Process components in AWP as follows: 

. Use conversation code N680 to verify the job status of an MCN. Ensure the MCN has outstanding material requirements. l Receive the components into AWP by using conversation code N644. (See the following list.)

- At least one material requirement for a repair part must be outstanding for the AWP component being processed.

- Conversation code N644 will assign the same AWP location as the like item already in AWP status.

- The AWP quantity of the same NIIN record will increase.

- The system will generate the HIGH AWP notice if the percent AWP of the fixed allowance quantity (FAQ) exceeds the AWP PERCENT set on the FGC record.

. Update the AWP location of an item by using conversation code N649.

. Use conversation code N648 to transpose repair parts from one AWP component to another component. This action is also known as cannibalization. (See the following list.)

- This transaction updates the FAILED RECORDS on the MAF to show the transpose of DDSNs.

- Updates the requisition records to show the transpose of the MCNs.

- Generates the NO REQUISITIONS OUTSTANDING NOTICE if the transpose action completes the last outstanding requisition of the MAF.

- Generates the ADD ALTERNATE NIIN NOTICE if transpose is processed for NSNs that are not 100 percent interchangeable on the system. 

. Use conversation code N608 to reorder I-level direct support (MAF related) material that has been canceled or did not fill the requirement.

- A new DDSN and LSC will be assigned by the system. If the previous LSC was

REFER, the new DDSN will also be assigned an LSC of REFER.

- Creates a requisition record.

- Prints DD Form 1348-1 at designated location except those requisitions with LSC of refer assigned.

l Process POD for all bits and piece parts received before releasing the components from the AWP locker. Use conversation code N615 to process receipts.

- Prints the NO REQUISITIONS OUTSTANDING NOTICE if the receipt is the last item required for the AWP component.

- Prints the AWP REPAIR PART LOCATOR NOTICE for the component in AWP.

- Prints the AWP SHORTAGE NOTICE if the quantity received does not satisfy the requirement completely.

l If all the material requirements are filled, release the component from the AWP locker back to repair cycle by using conversation code N646.

- This transaction updates the MAF record with the job status of WB (in transit from AWP).

- The transaction decreases the AWP count.

- The transaction prints the AWP MOVEMENT NOTICE to be attached to the material.

The AWP recovery processing is performed as follows: l Verify the CAGE/PN of the item by using conversation code N679/N203 cross-reference inquiry. (If the CAGE/PN is not in the database, pass the requirement to the technical edit team for loading to the computer.)

l The production control (PC) division of the IMA will load MAF data (level 2 only) through conversation code N282.

o PC will print and forward the copy of conversation code N217 screen display to AWP.

. AWP verifies data in blocks H-Z of the conversation code N217 screen display against conversation code N832 MAILBOX MESSAGE. l Post the applicable contingency code by using conversation cede N605.

- Conversation code N605 transaction will add I-Level requisition to the database.

- The transaction creates supply interface records.

- Conversation code N668 status inquiry should display the assigned status. 

l Process remeipt of the component into AWP by using conversation code N644. 

l Stamp and forward screen display printouts of conversation codes N668 and N217 to CCS for filing.

- The work center cannot order repair parts for a component in a WQ job status. All outstanding bits and piece parts must be received and the AWP must release that component using conversation code N646 to update the job status to WB to order another part.

- A message INVALID LSC will appear when processing a DDSN in conversation code N615 and the DDSN is not in the database or the ROB processing in conversation code N613 has not been completed.

- Conversation code N680 displays all repair parts on order against a MAF/JCN.

- Use conversation code N608 to reorder repairable items that were canceled by the supply system without creating another IOU.

- Work center can order quantity that is more than the quantity required to repair a component. However, when the quantity ordered exceeds the value set in conversation code N020, the LSC assigned will be OFVAL.

- Work centers cannot order bits and piece parts if the job status is WT. The job status must be WS or WP to be able to order parts.

- An MCN/JCN in WQ job status can be released when documenting BCM action, repair because of cannibalization, part removal for cannibalization action, and reinduct component when the last bits and piece parts requirement is received.

- The report used for conducting AWP validation by location is the AWP Component Overage Report. The printed report is requested by using conversation Code N695.

The weekly validation of AWP components against the related outstanding requisitions should maintain accurate records. The goal for AWP accuracy is 98 percent. When conducting the validation, record the results in the following categories:

1. One or more valid outstanding requisitions exists for each AWP component. Submit requisitions when a discrepancy is noted.

2. A valid AWP component exists for each outstanding requisition. Cancel requisitions when a discrepancy is noted.

3. The component is in the correct location as reflected in the records. Use conversation code N649 to update the location.