MANAGEMENT REPORTS

The reports produced in inventory management are used for reviewing the stock posture. Some of the reports list the transactions that affect the change of stock inventory. Although very few AKs may be assigned to review and act on the management reports, you should know the purpose of these reports. Some of the reports that the AK may review areas follows:

The Fixed Allowance Management Review (FAMR) Report allows specified afloat activities to review the allowance quantities of repairable items. The FAMR uses the latest average monthly demand to compute the amount of stock required based upon the past demand. Supervisors should review this report for items that qualify for allowance change. Change of allowance requires submitting the Allowance Change Request-Fixed (ACR-F) form based on the supply officer or type commander's criteria.

The AVCAL/COSAL Analysis Report provides a detailed list of all items stocked to support a specific allowance listing. Supervisors can use this listing to verify that new equipment, repair parts, and required consumable items are on hand or on order. This report is also used to get detailed information on items being listed with a low support on the AVCAL/COSAL Percentage Report.

The AVCAL/COSAL Percentage Report provides a summary of stock on hand and on order by Allowance Parts List (APL) and Repairable Identification Code (RIC). The report lists the percentage of on hand, on hand greater to or equal than the reorder point (RP), and on hand plus on order equal to or greater than the RP This report also shows the number of stock records supporting the APL or RIC. Supervisors should review this report upon completion of demand processing and the associated automatic reorder. Refer to AVCAL/COSAL Analysis Report to find detailed information about an item on this report.

The Awaiting Return from AIMD Report is a daily cumulative listing of repairable items that was turned-in for repair and not yet returned to supply. These are items inducted for repair to the intermediate maintenance

activity (IMA) or aircraft intermediate maintenance department (AIMD). The supervisor can use this report to check for potential or an actual not in stock (NIS) condition. With this report, the supervisor can determine which items have been in an NIS situation for a number of days because of repair requirements. The stock control and AIMD officer should review this report to determine the required action as follows: . Parts are on order to repair the item and a

follow-up is required. . Repair efforts should be terminated; the item

should be processed as beyond capability of maintenance (BCM). . The allowance quantity should be increased.

When the stock control and AIMD officer determines the required action, the supervisor must ensure the actions are carried out to the letter.

The Stores Account Material Management Afloat/Ship Authorized Levels (SAMMA/SAL) provides the data necessary to evaluate the activity's inventory position. This report provides information to alert managers to take the following actions:

l The need to review stock replenishment policies

l Initiate cancellation requests

l Perform stock offloads

l Correct erroneous conditions in the stock records

The SAMMA/SAL report is produced according to the policies established by the type commander. Refer to NAVSUP P-567 for detailed procedures concerning SAMMAISAL.

The Supply Effectiveness Report measures the supply department's success in material support. This report contains performance analysis for the last reporting period (month). The supervisor can use this report to improve material availability. Using the applicable data in this report, the supervisor can ensure that the following actions are taken: . The not carried (NC) nonstandard items are

being reviewed for substitutes from standard material

. The NC standard items are being validated for acceptable substitutes carried in stock . The demands showing in the not in stock (NIS)

column has been verified by the storeroom supervisor

The low-net effectiveness means the depth of stock is insufficient. To improve this situation, a review of demand history processing parameters is required.

The low-gross effectiveness means that the range of stock is insufficient. To improve this situation, ensure the changes to the allowances are posted.

PHYSICAL INVENTORY PROGRAM

All naval activities and units that are responsible for maintaining stock records are required to establish an inventory program. The inventory program established by DODINST 4140.35 consists of four distinct functions. These are the location survey, physical inventory, location reconciliation, and quality control check.

The location survey is the physical validation, other than the actual count, of the assets in the storage location with the data on stock records. This function ensures that all assets are properly recorded as to the location, material identification, condition, and unit of issue.

The location reconciliation is the process of matching records of the stock point with the naval inventory control point (NAVICP) or item manager. This process allows correction of unmatched information between the stock point and NAVICP or IM records. Location reconciliation is scheduled by the

NAVICP and performed jointly by the stock point and the NAVICP.

The physical inventory is the process of physically counting the items of stock in the location to verify the

quantity (stock balance). A physical inventory consists of counts, post-count validation, preadjustment research, and causative research.

The quality control checks are statistically valid samples of those physical inventory and physical distribution functions that affect stock point record accuracy. These checks are used as a management to identify trends and resolve problem areas. The NAVSUPINST 4440.184 establishes policy and procedures for quality control.

POLICY

The policy, procedure, and performance objectives for the physical inventory program ashore are described in NAVSUPINST 4440.115. The physical inventory

program for Navy-owned material carried by units that use the Supply Uniform Automated Data Recessing System-Real Time (SUADPS-RT) is described in

l

NAVSUPINST 4440.185. The Commander, Naval Supply Systems Command (COMNAVSUPSYSCOM) is responsible for the inventory program in the Navy. The COMNAVSUPSYSCOM is also responsible for monitoring the performance of the stock points, for compiling statistics, and for the submission of the

Inventory Control Effectiveness (ICE) Report.

OBJECTIVES

The goal of the Navy physical inventory program is to establish and continuously improve the inventory accuracy and accountability of material in the stock points. The success of the physical inventory program has a direct impact on material availability, accurate and timely procurement actions, and overall supply effectiveness.