PUBLICATIONS AND DIRECTIVES

Handling, correcting, and using publications and directives are a big part of the daily routine of any Navy office. The efficiency of the office depends on how well this is done. This makes it important for you to recognize various publications, to understand their contents, and to know how to store and retrieve them as they are needed. You cannot remember everything; however, the trick is to know where to find information.

USING PUBLICATIONS

In any office you maybe assigned to work, you will be required to use Navy publications effectively. Each publication is unique and requirements for its use are as individual as the publication itself. You will have the need to be familiar with certain publications that you will find to be indispensable in your area of work. Some of the most common publications you will find in an office that is involved in legal matters include the following: l United States Navy Regulations, 1990-This publication outlines the organizational structure of the DON and issues the principles and policies by which the Navy is governed. It is published in loose-leaf form and kept in an adjustable binder so changes may be inserted as necessary. The Chief of Naval Operations (CNO) is responsible for making changes as approved by the Secretary of the Navy (SECNAV) to Navy Regulations. . Manual for Courts-Martial, United Slates, 1984

(MCM)-This publication is considered the LN's bible. No law office should be without one. By enacting the Uniform Code of Military Justice (UCMJ), Congress established a single set of laws for administering justice to all the armed forces. The MCM consists of five parts that include Part I-the Preamble; Part II-the Rules for Courts-Martial (R.C.M.); Part III-the Military Rules of Evidence (Mil.R.Evid or M.R.E. ); Part IV-the punitive Articles; and Part V-Nonjudicial Punishment Procedures.

Part II, the R.C.M.S govern the procedures and punishments in all courts-martial and, whenever expressly provided, preliminary, supplementary, and appellate procedures and activities. Part III, the M.R.E.s, is construed to ( 1 ) secure fairness in administration, (2) eliminate unjustifiable expense and delay in court-martial proceedings, and (3) promote growth and development of the law of evidence to the end that the truth may be learned and proceedings justly determined. Part IV, the Punitive Articles, addresses all the punitive articles of the UCMJ. Each article includes the text of that particular article, an explanation of the article, the elements of the offense, any lesser included offenses, the maximum punishment for the offense, and a sample specification for the article. l Manual of the Juldge Advocate General (JAG-MAN), JAGINST 5800.7C-The JAGMAN contains regulations for the DON. It is prepared by the Judge Advocate General of the Navy and covers issues such as administrative investigations; Article 138 complaints; Article 139 investigations; release of government information; delivery of service members; service of process and subpoenas; authority of armed forces personnel to perform notarial acts; legal assistance; claims regulations; international law; customs requirements; admiralty claims; environmental protection; and payments due mentally incompetent members, physical examinations of such members, and trustee designations. l Naval Military Personnel Manual (MILPERS-MAN), NAVPERS 15560C-The MILPERSMAN is issued under Navy Regulations, 1990, Article 0105, for direction and guidance, and contains policy, rules, and practices for administration of military personnel within the Navy. Each article is identified by a sevendigit number. The first two digits identify the chapter; the second two identify a section within the chapter; and the last three identify an article within a section. Changes are made quarterly by the Deputy Chief of Naval Personnel with approval of the Chief of Naval Personnel. l The United States Navy Uniform Regulations-

This publication is prepared and distributed by the Chief of Naval Personnel. It describes and lists the various uniforms for personnel in all categories, lists the uniforms required, and contains lists of articles worn or used together. It also describes occasions when the various uniforms should be worn; methods of wearing medals, decorations, ribbons, rating badges, and special markings; and gives notes on the care of the uniform. Changes are issued by the Chief of Naval Personnel as changes in uniforms occur. l The Department of the Navy Correspondence

Manual, SECNAVINST 5216.5C-This manual is prepared and approved in the Office of the Secretary of the Navy. It contains instructions for preparing letters, endorsements, memorandums, and messages. Instructions

cover all parts of correspondence such as address, subject, References, paragraphing, and signature together with directions for assembling correspondence for signature and mailing. l Department of the Navy Standard Subject Identification Codes (SSIC), SECNAVINST 5210.11D-The

Naval Data Automation Command maintains the system and provides for changes and presents them to SECNAV for issuance. The SSIC outlines the process for segregating and filing Navy and Marine Corps records and the single standard system of numbers and/or letter symbols used throughout the DON for categorizing and subject classifying information. SSICs are required on all Navy letters, messages, directives, forms, and reports. . Standard Organization and Regulations of the

U.S. Navy (SORM), OPNAVINST 3120.32B-This publication is issued by CNO. It issues regulations and guidance governing the conduct of all members of the U.S. Navy. These regulations use two types of print- the material printed in uppercase is regulatory, and the material printed in plain type is for the guidance of commanders, commanding officers (COs), and officers in charge (OICs). These regulations apply to each member of the Navy individually. Violation of any provision of these regulations is punishable under the UCMJ. . Department of the Navy Information Security

Program Regulations, OPNAVINST 5510.1H-This publication is issued by CNO and is commonly referred to as the Security Manual. Its provisions apply to DON military and civilian personnel and activities. The Security Manual provides personnel with regulations

and guidance for classifying and safeguarding classified information and for personnel security. . Standard Navy Distribution List (SNDL)-The

SNDL is published by the CNO and provides for the proper addressing and distribution of mail to all activities of the DON and provides a central distribution system for directives and correspondence. The SNDL is published in two parts and each part is issued separately. Part 1 is often referred to as the yellow pages and is entitled Standard Navy Distribution List, Operating Forces of the Navy, Unified and Specified Commands, U.S. Elements of International Command, OPNAV-INST P09B2-107. The SNDL listings are identified by a two-digit number for each major group followed by one or more letters for each subgroup. Part 2 of the SNDL, contained in the publication Catalog of Naval Shore Activties, OPNAVINST P09B2-105, provides distribution lists for the Navy Department and all shore activities of the Naval Establishment. Each symbol represents a type of naval activity.

Revisions and changes to the SNDL are issued periodically, normally on a quarterly basis, by CNO. When issued, changes are of two types-page changes in the form of a supplement and serial changes. The

supplements are sent to all commands, but serial changes are provided only to commands handling large volumes of mail that require up-to-date information. l Joint Federal Travel Regulations (JFTR)-The

JFTR is issued in three volumes, over the signatures of the Secretaries of the Army, Navy, Air Force, Transportation, Commerce, and Health and Human Services through the Per Diem, Travel, and Transportation Allowance Committee that operates under the cognizance of the DOD. Volume 1 deals with travel of members of the uniformed services; volume 2 deals with travel of DOD civilian personnel; and volume 3 deals with personnel in the foreign service. The JFTR interprets the laws and regulations concerning travel, the manner in which transportation is furnished to personnel, provisions for travel of dependents, transportation of household goods, reimbursements for travel expenses, and similar information. . Disbursing, Administrative and Personnel Manual (DAPMAN)-Formerly the Navy Pay and

Personnel Procedures Manual (PAYPERSMAN) this manual is issued jointly by the Office of the Comptroller of the Navy and the Chief of Naval Personnel. The DAPMAN contains detailed pay and personnel procedures for maintaining the Joint Uniform Military Pay System (JUMPS) for members of the Navy. You will use this manual to assist in the preparation of page 6s and 7s. . Other manuals-Certain commands have manuals dealing with technical subjects involved in their

respective functions. If you are assigned to a department where one of these manuals is used, you should become acquainted with the format and general content.

MAINTENANCE REQUIREMENTS AND UPDATING PROCEDURES

No publication or directive can stay on the shelf for a long time without needing to be changed. Changes will come from the originator as reprinted pages that need to be inserted in place of the outdated pages or as pen-and-ink changes that require you to enter or delete information by hand. Most publications contain a list of effective pages. Part of your job is to make sure publications are complete by checking each page number against the list. When you receive new pages as part of a change, a new list of effective pages is included and must be verified after you enter the change(s).

Proper notations, such as CH-1, are entered in the upper right margin of the first page of each directive changed, or on the record-of-changes sheet for publication-type instructions, to indicate changes received and incorporated.