ORDERING FORMS AND PUBLICATIONS

To order new forms or publications (with the exception of those issued through the Directives Issuance System), or to replace those that have become damaged or mutilated, all you need do is notify your supply officer. The method of letting the supply officer know what you need varies with the activity or size of your ship. The supply officer will let you know how the information is to be given. The supply department prepares a DOD Single Line Item Requisition System Document, DD Form 1348, and sends it to the supply activity responsible for the supply support of your ship or station.

DIRECTIVES ISSUANCE SYSTEM

The Department of the Navy Directives Issuance System provides a standard method of issuing directives by all activities in the Navy. As set forth in SECNAV-INST 5215.1C, the system contains the following two parts and two tables:

Part I-Definition, Criteria, and Responsibility

Part II-Preparation and Maintenance of Directives

Table I-Preparation of Letter-Type Directives

Table II-Preparation of Special-Type Directives

The Directives Issuance System contains the standard procedures and formats used to issue policy, procedural, and informational releases in the Department of the Navy.

In general, a document is issued in the Directives Issuance System when it does one or more of the following:

Regulates or is essential to effective administration

Establishes policy

Delegates authority or assigns responsibility

Assigns an organizational structure

Assigns a mission, function, or task

Initiates or governs a course of action or conduct

Establishes a procedure, technique, standard, guide, or method of performing a duty, function, or an operation

Establishes a reporting requirement

Changes, supersedes, or cancels another directive

With certain exceptions, issuances not falling within the scope of the previous criteria nevertheless may be issued in the Directives Issuance System to obtain quick and controlled dissemination. Normally issued as notices, these may include the following: . Requests for comments, approval, or information l Directions for routinely carrying out established

operations, such as matters about individual personnel actions or special shipments of material . Informative announcements, such as education

or promotion opportunities, recreational activities, work improvement plans, suggestions for morale building, or changes in office locations or telephone extensions

There are two types of exceptions-required and optional. Required exceptions are Navy regulations, Top Secret documents, and registered publications. Optional exceptions are operation plans and orders, technical and regulatory manuals and publications, and changes to them.

A directive prescribes or establishes policy, organization, conduct, methods, or procedures; requires action or states information essential to the effective administration or operation of activities concerned; or contains authority or information that must be issued formally.

The types of directives used in the Directives Issuance System include instructions, notices, and change transmittals.

Instructions

An instruction is a directive that contains authority or information having continuing reference value, or requiring continuing action. It remains in effect for 7 years or until superseded or otherwise canceled, whichever occurs first, by the originator or higher authority.

Notices

A notice is a directive of a one-time nature or one that contains information or action for a brief time only.

A notice usually remains in effect for less than 6 months, but is not permitted to remain in effect for longer than a year. A notice has a self-canceling provision. The cancellation date is always stated. When the exact length of time a notice is to remain in effect cannot be determined at the time of issuance, the specific date for record purposes is set far enough in the future to allow all necessary uses of the notice. Reports and procedures covered in a notice are considered canceled when the notice is canceled, unless requirements have been issued in another document. Cancellation determinations are shown at the top right comer and/or as a last paragraph titled Cancellation Contingency.

Change Transmittal

A change transmittal is the medium used to transmit changes to an instruction, and under special circumstances, to a notice. Each transmittal describes the nature of the change it transmits and gives directions for making the change.